College Leadership Team
Minutes
August 29, 2012
Present - Larry Daniel, Marsha Lupi, Linda Sciarratta, Karen Patterson, Cathy O’Farrell, Jeff
Cornett, John Kemppainen, John Ouyang, Jennifer Kane, Sue Syverud, Special Guest – Shari
Shuman
Call to Order - The meeting was called to order at 9:30 am.
Shari Shuman, Vice President, Administration and Finance
Shari Shuman discussed the budget - looking forward, where we ended up this year, and what
are current concerns are. We expected a budget cut of $7.0 million. State statute requires that
5 percent of our budget remain in reserves. If they took the whole $7.0 million we would not
have had enough left in reserves, therefore, we received 2 ¼ back. Our ultimate cut was $5.0
million. Between the budget cut and the tuition increase we received we were able to balance
the budget. Our tuition increase was 13 percent with 30% allocated to Financial Aid. We
continue to maintain $4.0 million in nonrecurring reserves for call backs this year or additional
budget reductions next year.
Last year, a legislative action required employees to pay 3% of their salary into the defined
benefit plan or the defined contribution plan. A lawsuit was filed and the appeal is with the
State Supreme Court. If the University is required to repay the monies to the employees and we
do not receive funding from the state, this cost is approximately $2.1 million/year. As we move
forward this is a huge concern for us with the budget.
With PECO dollars we were able to build the Wellness Center and the Osprey Café facilities.
These are wonderful recruitment tools! The 3rd floor of the Osprey Café will be offices of
Faculty Enhancement, Faculty Association, and Campus Planning. The 4th floor of the facility will
be a faculty event area and a faculty lounge and bar. In trying to keep an allegiance with retired
faculty happy hours and events will be hosted. UNF has no new PECO dollars for the second
year in a row. You will not see new buildings (unless foundation funded) and renovations to
existing buildings has ended. There are other projects on we hope to be able to start and
complete in the future housing is planning to build a club house and have a pool. e are looking
at planning for a religious center and sanctuary; the sanctuary has been funded 50% by private
donations plus fees students pay under the capital improvement trust. Half will go to the
sanctuary and the other half will be phase two of the Wellness Center for basketball courts.
There is private funding for a religious center. We would like to see something like a Newman
center. Notice will be sent to all religious organizations to provide us with their financial plans
for supporting this initiative.
UNF is also interested in a Greek (Fraternity/sorority) Village or Greek Housing. This will be
funded from the housing system. You may see some meeting notices about focus groups.
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Greek housing will be going on the research and development property on Kernan Boulevard
across from UNF Hall.
Most of our students feel that the shuttle system is more effective. We need more discussion
on the time graduate classes start and the shuttle’s schedule from parking lot 15. Students paid
additional funds for the shuttle to the Town center.
We are looking at proposals for virtual labs. Students will be able to sign in where ever they are
at their convenience. We are looking at this as a long term initiative and hope to have
something in place by next year.
Financial Edge, which is the foundation accounting system, has been updated. Reporting will be
easier and more accurate.
Bill McSherry, Cathy Hughes, and Lance Taylor will be retiring in the next few years which calls
for a reorganization of ITS. Faculty feels that academic technology has taken a back seat. The
report completed by the Information Technology Task Force provides recommendations for the
near future.
Dean Daniel talked about discussions on budget reductions. We are at a point if we continue to
reduce the budget, to seriously think about not doing as many things. We may possibly need to
cease activities and cut some programs. The Dean feels that we are slowly getting into
mediocrity. But, if another reduction, we will be appealing to Shari Shuman. Shari said we have
been getting tuition increases to off-set most of the revenue. Shari feels this is the last tuition
increase we will see. If we do get another budget cut - programs will have to be cut.
COEHS has been in the new building three years and there are areas of the building where that
need to be painted and fixed. We will schedule an appointment with John Hale or Paul Yeoman
to do a walk through and address the things that need to be done. We would like to see the
building touch up prior to naming of the building.
John Kemppainen inquired if there was anything available in terms of Entrepreneur
opportunities through sponsored credit? This could be an opportunity to generate funds for
specific programs. This would not be in competition with FTE that we get from the state. Shari
said they are looking at that.
Marsha Lupi asked about raises. Shari responded that if the budget picture gets better next
year, this will be number one on the agenda. Dr. Patterson asked Shari what her predictions
were. Revenue projections coming out look good. Looking better for this year and increasing
for next year. There are too many unknowns right now.
Jeff Cornett shared with Shari that UNF is the most user friendly group and her visit is another
example of their collaboration. Our custodial staff is amazing. Dr. Cornett mentioned issues on
traffic safety and specifically by the arena.
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Cathy O’Farrell asked about the yield sign at the exit ramp off 295 onto traffic. The Dean
mentioned traffic in our lot 3 loop. The yield sign is overlooked. Shari said that she is over 16
departments so if you need anything or have any questions or concerns, please call or email
her.
Minutes - The minutes of the August 15, 2012, were approved with minor corrections.
Announcements – The Duval County superintendent search has been narrowed to three
candidates. Dr. Daniel met with them Monday night. A brief discussion followed among the
group.
John Kemppainen said that we have an inactive chapter of the Education Honor Society here at
UNF. If we could find a faculty member to serve as an advisor to this chapter, we could have an
active chapter. There are about 130 students who are active with Pi Lambda Theta. There are
some $2,500 scholarships available. Anyone is eligible to join for $50. Many graduate students
are members. John Kemppainen gets requests from their home office looking for students with
a GPA above 3.5. Students get a letter stating that Dean Daniel from the COEHS confirms you
have a GPA above 3.5 would you be interested in joining? This is a scholarship opportunity. The
application deadline is October 1. We are listed as a chapter but as inactive because we never
reported officers or a faculty advisor. Dr. Lupi thinks we need to establish chapters by offering
some lectures. Kelly Turner would be a good liaison. This is a national honor society and we
should be a part of this. It was suggested that the chairs send out a memo to faculty to find a
faculty advisor.
Drs. Daniel, Lupi, Kemppainen, and White are going to meet together to discuss our
international initiatives. They are representatives to the international center. Dr. Lupi plans on
inviting all of the COEHS team leaders that have taken trips and/or plan on taking trips to have
tables set up downstairs in the main lobby with information available to interested students.
We need to have our students be more aware of these upcoming trips. There is a fall trip to
Belize. This is a TLO trip and John Kemppainen has seven applicants. He has three more spots to
fill. Dr. Lupi has the Plymouth TLO internship during spring 2013. Madalina Tanase and Sophie
Maxis are her new team leaders. Dr. Lupi has a Summer London trip to Plymouth, this will
advertised. Lindsey Taylor, Dean’s Office GRA, will accompany Dr. Lupi as her junior team
leader. Dr. Lupi plans to make sure COEHS students know about the SAIL scholarships.
Advertising downstairs with tables set up will help with this effort.
The other initiative is to ask faculty if they would like to share a publication (Article Share) Dr.
Lupi to put a call out for those articles.
Dr. Syverud shared that this is her last meeting and thanked everyone. Dr. John White is the
next Faculty Assembly president.
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Urban Internship Budget - Linda Sciarratta requested to postpone the Urban Internship budget
until the next CLT next meeting.
Dr. Ouyang said that UNF will be starting the employee annual giving drive. Donating to a
foundation account also helps Pat Hanford, Director of Development, with her goals. Dr.
Ouyang asked about receiving the balances of the foundation budgets. With the new system in
place, right now we can only request the balances from Beverly Evans in the Foundation and
Accounting office. Dr. Lupi said that foundation fund balances have been shared with office
managers.
Dr. Lupi requested emergency plans sent to her as soon as possible. Please inform all your new
employees and student workers as to what your emergency plans are.
Dr. Kemppainen talked about the need for course enrollment restrictions to prevent students
who should not be taking graduate courses to be prevented from enrolling. This would be to
our advantage to restrict our graduate classes to those students admitted into our graduate
programs. We need to add an element to the system to be admitted to a graduate program.
Chad Learch’s recommendation is that the student needs to be a graduate student. Post bacs
are not graduate students but TCOs are. Dr. Daniel thinks a better solution is to place a Dean’s
hold or college hold on a case by case basis.
Dr. Lupi wants to bring this up at her Associate Dean’s Meeting and also at the next University
Technology Committee meeting. If we have a system that is not serving our needs we need to
fix the system. John Kemppainen commented that most faculty have access to these screens.
Dr. Daniel would feel better if he know access for faculty is working right. Dr. Kemppainen will
work on this and have Ken Hill sit down with faculty.
Graduate Enrollment Management - There is a memo included in the packet for today’s
meeting from Dean Roberson to the other Deans with suggestions to increase graduate
enrollment. Linda Sciarratta to send the memo out again to the department chairs.
Dr. Roberson will be sending a link out to chairs and deans. They have been trying to get
statistics out to people. Dr. Roberson said it has been very successful. The Graduate School is
strategically advancing graduate enrollment. Dr. Kane said that research data is available on
the Institutional Research website. Rick Powell, Director of Institutional Research, sent this
information to her and she will forward it to the CLT members. They are attempting to make
data more available and are encouraging use of it more strategically. UNF is moving in right
direction.
Institutional Research will have a big turnover within the next year. There has been discussion
with Judy Miller about getting Claribel Torres the training for cognitive access so she can run
the queries. We are advocating for this.
John Kemppainen requested that if there are any changes in a course to alert his office.
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Jennifer Kane reported that the APC’s are submitted and we are going to be transitioning the
leadership certificate into a minor. All of those students who were currently getting their
leadership certificate will now be eligible for the leadership minor. It is a student affairs
/COEHS academic collaboration. Kudos to Jennifer Kane. She is the kind of collaborator student
affairs likes to have.
On another note, Jennifer Kane had several over-payment problems in her department. Extra
money may not be noticed in the paycheck. One faculty and a grad assistant received pay, both
have to pay this money back. How does this happen? Dr. Lupi suggested sending an email to
her and she will follow up with Rachelle Gottlieb.
Dr. Cornett asked for an update on the Director of Urban Center search – phone interviews will
be on Wednesday and Friday. There are 5 finalists.
Dr. Cornett requested to meet with the Dean. Note to the chairs to find a time to meet.
Tomorrow at 9:00 there will be a forum for the public announcement about the center for
education policy. If you can come but did not RSVP, please show up it you can.
Adjournment – The meeting adjourned at 11:40 am.
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