Members Present: Lance Taylor (Chair), Len Roberson (Vice Chair), Dee Baldwin,
Scott Bennett, Katharine Brown, Bruce Kavan, Marsha Lupi,
Gerald Merckel, Julie Milich, Deb Miller, Lauren Newton, Jim
Owen, Marianne Roberts, Diana Tanner, Alison Cruess
Others Present: Jeff Durfee, James George, Kathy Hughes, Steve Lyon, Dmitriy
Bond, Bill McSherry, Gordon Rakita, John Sharp, Nicholas
Eastham
1.
September Minutes

There was a minor spelling change to the September minutes, and they will stand as corrected.
2.
Announcements

The November meeting is scheduled for November 12 th
which is a holiday.
There was a vote not to reschedule this meeting.

IT Realignment o As a result of the IT Task Force, there were a number of recommendations that were adopted as follows:

Alison Cruess has been promoted to Assistant Director for
Communications and Training, reporting to the Office of the
CIO. One of her first tasks is Cyber Security Awareness
Month. There will be weekly themes, and this week’s theme is
“Social Media Privacy”. On Thursday, October 11, there will be a webinar at 12:00 that you can participate through your PC or mobile device (do not use an ISO device). Jeff will be leading this webinar. There will also be a “tip of the week” that runs in Osprey Update along with the weekly activities.
The end of the month will be a presentation /discussion at the
Student Union which will wrap up how to be safe online.
There will be posters around campus, a hot button on myWings, and we are featured on Internet 2’s website as one of the universities having Cyber Security activities. Lance asked that members promote this with students, faculty and staff.
More information can be found on myWings portal and clicking on the green Cyber Awareness hot button.

Networking & User Services has been split, and Jeff Durfee has taken responsibility of the joint unit now known as
Networking and Security.


Kathy Hughes is now Director of User Services, and she will be heading up an effort to define, develop and staff a unit called Academic Technology.
Congratulations to all!
3.
Update: Digital Asset Management System – Deb Miller

Deb reported that we have an executed contract and purchase order, so we own the system (Sharestream). As soon as we finish the implementation of the new survey tool (next Monday), the plan for DAMS dates will be adjusted.
There should be more to report at the next meeting.

As of next Monday, we will have a new survey tool. Qualtrics was chosen and is widely used in universities and generally thought to be easier interface and more sophisticated functionality. Information will be coming out on how to start your account. The current survey tool will be available through
December 31 st
. More information will be coming on how to move survey questions and backing up data. There are a number of workshops on the
CPDT calendar, such as a transitioning workshop that helps people who were expert on Vovici and a level I and II.
4.
Report: Distance Learning Committee – Len Roberson

Len stated that they met on September 27 th
, and the big accomplishment was the passing (unanimously) of the DL Strategic Plan. It will be shared (in its final form) with the provost so he can provide additional input. It will then go to strategic planning as an informational item and then they will begin work on many of their items. Their next meeting is October 25 th
at 9:30.
5.
Report: Campus Technology Committee - Lauren Newton

Lauren reported that they have not met since the last UTC meeting, and that they will meet on October 12 th
.

Diana Tanner brought up that SGA is actively emailing her regarding replacing the Scantron machines on campus. Kathy Hughes is working on getting a list of how many we have, and Deb Miller has provided a cost of
$6,700 for the unit in CIRT which includes hardware and software. The problem is that they are given several different versions of scan sheets and they don’t know which one they need. They want to standardize the Scantron graders. If we get them, they are willing to pay for them. Diana will make sure that SGA knows they will have to pay for ongoing maintenance on these machines as well. Gordon Rakita advised that they can buy all the machines they want, but faculty may not be willing to switch over to a different machine. Faculty should let students know which Scantron to use.
6.
Report: Blackboard – Deb Miller
 Deb stated that there was nothing major to report except for working on planning the next version testing, testing the building blocks and the upgrade to Collaborate 12 that we anticipate coming out in January, and maintaining the system in a healthy state.

7.
Report: IT Security Action Team – Jeff Durfee

Jeff reported that they are working on Federated Identity. Faculty would like to know the extent of the benefit of being recognized when travelling to other campuses. Gordon Rakita commented that he doesn’t know how many faculty members do travel, but in general they would like to be able to sign on at other campuses. Bruce Kavan commented that he had recently participated in a program where he needed to get a logon at UF, and it was the simplest process to get a faculty ID. We also have faculty who come here from FSU to teach, so the logon would be helpful here also.
8.
Report: Internet Presence Committee – Scott Bennett

Scott reported that they have not met but have been doing business via email.
Meeting adjourned at 10:20 a.m. The next meeting will be held on December 10, 2012 at
10:00 a.m. in the Student Union 58W/Room 3703A.