Meeting Minutes for the Environmental Service Committee of Texas State
University-San Marcos
October 26, 2007
Attendance:
Committee Members Present:
• Hayat Qurunful, Chair, ASG Student Representative
• Randy Simpson, Biology Faculty Advisor
• Tina Cade, Agriculture Faculty Advisor
• Taylor Powell, NAEP Student Representative
• Melody R. Baker, ASG Student Representative
• Lindsey Reed, ASG Student Representative
• Nick Maloukis, NAEP Student Representative
Committee Members Absent:
• Brad Smith, Committee Advisor, Grounds Operations, Ex-Officio (Non-Voting)
• Matt Akins, ASG Student Representative – non-voting
• Alberto Giordano, Geography Faculty Advisor
• Unnamed, Residence Life Representative
Guests:
• Nathan Lawrence (on behalf of Brad Smith)
Agenda 10/26/07:
 Next Meeting
 Bylaws
Start of Meeting:
 Called to order 2:14pm
 Next meeting
o Friday, November 9, 2007
 Bylaws
o Once they are finalized, the bylaws will be printed on nice, professional
paper and signed by all voting members.
 Members will sign this copy, which will be placed in the NAEP
mailbox in the Geography main office in ELA.
 Members will be notified when the copy is ready to sign.
o Article III - Purpose
 We need to e-mail the Roster of Councils to give them a new
description for their website.
 Double check the legislation that created ESC to make sure we’ve
got everything right for the description of the committee.
o Article V – Membership
 Ten (10) member committee
 Seven (7) voting members
 Three (3) non-voting members
 Reduce the number of voting members from nine (9) to seven (7).
 Three (3) tenure track faculty members
o Biology
o Geography
o Agriculture
 Four (4) Student members
o Two (2) ASG appointed members
o Two (2) NAEP appointed members
 Two (2) Non-voting members appointed by ASG
o Recommended One (1) member from Residence
Life
 One (1) Non-Voting representative from University
Facilities department
 Melody will re-write Article V to include revisions and will e-mail
the rest of the committee for approval before next meeting.
(Dr. Cade has to leave 3:15 and passes her vote to approve bylaws on to Melody)
o Article VIII – Selection and Replacement of Members
 Entire section removed except for last bullet. This will be moved to
Article V.
o Article IX – Application Process
 Remove Last two dark bullets
 Add new Article X – Continuity/Accountability of Project
 ESC will draft a contract regarding the issuance and
accountability of funds granted for applications
o Lindsey Reed will contact University Lawyer
 (Bill Fly in JCK)
o Lindsey will make a preliminary draft of the
important points to include in the contract and will
e-mail them to the committee for approval and
edits.
 Contact Office of Sponsored Projects (OSP) regarding
transfer of funds and internal orders (IOs)
 Add a #4 regarding a “follow-up document” at the end of
each semester.
o Synopsis of project’s success or failure
o Include pictures.
 Funding must be re-applied for each semester if it is to
continue longer than one semester.
(Dr. Simpson has to leave at 3:40, passing his vote for approving the bylaws on to Hayat)
o Article X – Management of Funds
 Entire article will be stricken from the record and re-worked
entirely.


Move parts of existing section to Article IV – Funding
ESC will wait on this article until we get a firm understanding of
what it entails
 Brad Smith is working on ironing out the kinks in the transfer of
funds process
 Committee will await final resolution from Brad Smith
o Article XI – Ratification of Amendments
 Make three bullets out of Article XI and XII.
o Article XII – Ratification
 Move contents into above article.
 Motion to Vote to approve Bylaws – Nic
o Second – Hayat
o Vote passes unanimously
o Melody and Hayat will finalize draft and e-mail for FINAL edits.
 Motion to adjourn – 4:11 pm – Nic
o Second - Taylor