DW MINUTES FROM 5/20/10
I Call To Order
Mae Sakamoto called the meeting to order at 2:00 pm on May 20, 2010.
II Attendance
Present:
Andy Dorfman, Komal Bandyopadhyay, Brent Gilmore, Janice Miller, Mae
Sakamoto
III Agenda Items
1.
2.
Action items from last meeting – part of other agenda items

Janice mentioned that she could not validate 2 of the
tutorials from Phytorion because she did not have the
security. Komal/Andy will work with her to verify this so we
can sign off on this area.

Clarification of the use of databases was not discussed.
Emails have been going back between core team and
Phytorion in the past week regarding this.

Komal/Andy have been working with Phytorion on security
setup and concerns. Still waiting on responses from
Phytorion.

Phytorion has run ETL against 9.0 and found a few errors.
Andy is currently researching with Rob and a few have been
run by the IITS technical programmers.
Updated timelines/training and licenses

Core team training- 6/14 and 6/28 week (finalized with
Phytorion)

Dean/Dept Head/- Brent to start Sept 1 at Dean’s meetings
with advanced courses to specific Deans and later to Dept.
Heads.
3.


Likewise, Janice will begin similar training sessions with
Administrative areas (i.e. business analysts/Directors) from
mid August into September. She will offer an introduction to
DW to business analysts prior to their July 12 training. Core
team expectation is that business analysts be the 1st line of
contact once reports rolled out but that it is expected that the
core team will need to be available to help in the early
stages of the rollout.

Core team thought it would be better to use the Dean/Dept
Head training week for further core team training. It was felt
that this time could be used perhaps to enhance core team
or business analyst training or even include Deans in with
Phytorion available. We need to flush this out further.

Mae distributed the Cognos licenses roles to team. She
indicated that we have 1 BI Administrator (Komal with Andy
backup), 3 Professional Authors (Janice, Brent, 1 open), 8
Business Authors (Business analysts) and 69 Consumers.
She requested that the team start listing the resources who
will be tagged to these licenses so we can begin to see if we
have enough licenses. The team also discussed how we
were intending to roll out the product. Team agreed that we
should wait for training to see how products actually worked
so we could better determine further licenses needed.
Yiorgos had also recommended that we perhaps go with the
licenses we currently have as it facilitates some level of
quality assurance of information coming from the DW. With
the current number of licenses, business analysts would go
through core team for review of queries and development of
reports. Core team also would be sharing a single
framework manager license which would facilitate review of
changes to data model. The team will need to try this
structure out to see how well it will work going forward. We
will need to evaluate the licenses after core team training. It
is hoped that we could hold off till early next year to add
significant additional licenses.
Issues/Open Items
P drive – core team needs to reorganize the data warehouse folders so it
is easier to find things. It was also pointed out that EP and BI libraries
need to be better secured as it is used by the application. Komal will do
the first stab and creating a folder structure which will be reviewed by core
team. They will submit their requested folder structure to Mae by end of
next
week.

IV.
Data warehouse website- Mae mentioned that she had requested Scott
to provide a general data warehouse website to be used by the team.
IITS will manage the central page which could house commonly used
documents while links can be provided to EP site for Brent and BI for
Janice as needed. It might be good to create the data warehouse with
roles in mind of end users and design the site accordingly. The team will
need to plan this in another meeting. As the data warehouse is an
institutional tool it seemed appropriate to perhaps have a generic URL (i.e.
datawarehouse@lbcc.edu) so that everyone is directed to a central place
and not need to know whether its EP or BI .
Adjournment
Mae adjourned the meeting at approximately 3:00 pm. The next meeting will be
in 2 weeks.