Deans’ Meeting Agenda
November 19, 2013
2:00 - 3:30 pm
Deputy 301A
UPDATES
1.
2.
MAP – updated, on website
Program Assessment – Patrick – comments have been received from July submission for academy
process
NEW ITEMS
1.
Grievance update
Patrick
Two current grievances, summer course size caps and summer chair duties. Would like to discuss consistent course
enrollment sizes across colleges and suggested using the same enrollment caps for summer courses as during the
academic year. Will follow language of the contract and make determinations based on the situation as needed to
provide needed flexibility. Need to clarify past practice for chair duties and also need consistency between depts.
2.
Testing Center
CARRY OVER
Bob / Lynn / Colleen
Move PearsonVUE testing center to NTC? Also need for more secure testing center at BSU for online exams.
Could be cost savings by moving the position to NTC because there is already staff load to cover this. Not sure if
physical space at NTC meets Pearson requirements. Could NTC staff be assigned to work part time at BSU in
testing space?
3.
College/University Teams for Regional Pathways to Postsecondary Summits
CARRYOVER
Bob Griggs
December 11, Central Lakes College.
4.
Potential new practice (simpler!) for hiring a guest lecturer/presenter
CARRYOVER
Patrick
Patrick shared simpler form that can be used instead of the formal Guest Lecturer/Presenter agreement. Form will
be on Business Services website.
5.
Draft bottom dollar budget for next year
ATTACHMENT 1
Patrick
Reviewed document, for planning purposes. The budget has been reduced by $100,000, which was used for new
faculty hires. Will schedule a meeting/retreat shortly after semester break to review past processes for division of
budgets and review alternative formulas for determining this budget in the future i.e. headcount/ration FYE.
6.
Student Preparedness proposal
ATTACHMENT 2
Martin
Shared President Hanson’s document; asked for feedback.
7.
Sabbaticals
Martin
Martin requested a heads up of possible sabbaticals for next year.
8.
SEMP Committee - a dean
Martin
Shawn was nominated and approved.
9.
Donor development funds revisited
Martin
Review of plans for deans to attend professional development opportunities this year. Foundation funds will cover
two; can colleges cover cost of others?
10.
Student Advisory groups
Martin
Student groups for college monthly meetings, as a way to stay in touch with what is happening at the student level.
Could ask dept chairs to recommend students.
11.
Posters at St. Paul & Hosting the Statewide Scholarship Conference near year
Patrick
State Universities are trying to gather students in St. Paul in February to help educate legislators about great things
that happen at state universities. Asked Deans to request student nominations from dept chairs. Troy Gilbertson is
coordinating. Patrick will forward information to share with chairs.
Statewide scholarship conference – possibility of BSU hosting next year? Could combine our University scholarship
conference with statewide conference. Could host at Sanford Center; Memorial Hall will be unavailable. Would need
to cover costs.
12.
Request to participate in Search Committee - Biology, etc.
Jeanine
Hold until next meeting.
13.
Administrator evaluations
Jeanine
Proposed process that would gain feedback from faculty in December about what they are looking for from
leadership. In the spring, would do evaluation, followed by focus groups the following spring (three year cycle). Can
help gain perspective of what faculty are looking for and to tie MAP.
14.
Other
Discussion of approval process for computer purchases.
UPCOMING EVENTS - November & December 2013
November 19, 2013 - Internationalization Group meeting - 4-5 pm - Deputy 301A
December 11, 2013 - Academic Forum - 3-4:30 pm - Bridgeman Hall 100
December 17, 2013 - Internationalization Group meeting - 4-5 pm - Deputy 301A
SCHEDULED DEANS MEETINGS - November 2013 - JULY 2014
December 3, 2013 - Doug Olney attending on IR
December 10, 2013
December 17, 2013
December 31, 2013
January 7, 2014 - Doug Olney attending on IR
January 14, 2014
January 21, 2014
February 4, 2014 - Doug Olney attending on IR
February 11, 2014
February 18, 2014
March 4, 2014 - Doug Olney attending on IR
March 11, 2014
March 18, 2014
April 1, 2014 - Doug Olney attending on IR
April 8, 2014
April 15, 2014
April 29, 2014
May 6, 2014 - Doug Olney attending on IR
May 13, 2014
May 20, 2014
June 3, 2014 - Doug Olney attending on IR
June 10, 2014
June 17, 2014
July 1, 2014 - Doug Olney attending on IR
July 8, 2014
July 15, 2014
July 29, 2014