Social Security Card Requirement
for Hiring Non-Resident Aliens
The federal government has added a process to the issuance of Social Security
Cards by the Social Security Administration (SSA). For non-resident aliens,
applications for a Social Security card will be forwarded to the Immigration and
Naturalization Service (INS) for review.
The higher education community has been informed that this may slow the
process of receiving a Social Security Card. In light of this new federal process,
WVU will be temporarily altering its policy and procedure (for student nonresident alien employees only) related to requiring all new employees to
present their Social Security Card before commencing employment.
For student non-resident alien employees, proof that the employee has applied
for a Social Security Card will allow the employee to be put on the payroll and
paid. This waiver of the requirement (for student non-resident alien
employees only) to present a Social Security Card is in place until September
15, 2002. After that time, all employees will be required to present a Social
Security Card to commence employment with the University.
Employees hired between the date of this memo and September 15, 2002 will be
required to present a copy of their Social Security Card to the Research & Tax
Accounting – Tax Department by November 15, 2002. Student employees failing
to present a Social Security Card will be prevented from pre-registering for
Spring 2003 classes and will be required to cease employment with the
University.
If you have any questions regarding this memo, please contact Jerome Jackson
in the Research & Tax Accounting – Tax Department at (304) 296 -4002 ext.
2438 or by email at tax@mail.wvu.edu.