City College of San Francisco
UNAPPROVED Minutes from ITAC Meeting on August 26, 2014
Attendees
Committee Members: Craig Persiko, Joe Jah, Cynthia Dewar, Shawn Yee, Jay Field, David Yee
Resources: Sue Homer
Guests: Tim Ryan, Robert Lam, Anton Sotnika (student rep-unofficial)
The meeting was called to order at 10:08 am.
I. Announcements
A. Next meeting is scheduled for 9/23. ITAC is meeting on the 4 th Tuesday of each month this semester.
In December ITAC will meet the third Tuesday.
II. Approval of Minutes
A. Minutes from the May meeting were approved.
II. Old Business
A. Election of Chair – Craig Persiko
B. Election of Secretary – Cynthia Dewar
C. Expansion of Wi-Fi and classroom projectors/smart boards
a. Wi-Fi. There are 225 active access points. Over 2200 simultaneous access the first week of
classes. ITS turned on “Guest” access for the first two weeks. There is a notification telling
users that they need to join by the third week with directions for how to join. Guest access
requires users to click “OK” on web page each day. Users need to sign-up using CCSF
networked computers. Next year there will not be a sign-up needed for Wi-Fi service. ITS
can revisit the “renewal” timeline. Currently users need to re-authenticate every week. It
could be changed to monthly. Two student workers are interested in helping with the rollout
of more access points and to trouble-shoot. Fifty more access points are on order. Meraki has
offered to provide more beta-equipment for testing. Science and Cloud will be the focus. The
majority of buildings are covered on the Ocean Campus. If users have problems they need to
let ITS know via the Help Desk. The 700 Bungalows now have access. CCSF has 2 million
square feet. Plan is to cover it all with WiFi.
b. Classroom Projectors. ITS put standard for classrooms in Sci100, X, and X. ITS worked
with Audio Visual and Broadcast Media Services as a classroom technology team. They
defined a standard for classroom projectors, including a computer provided in the room. ITS
is hoping that there will be significant funds to add this technology to classrooms. Various
factors need to be considered. It is important to standardize the equipment across the District.
Discussion included charging stations in classrooms and location of inputs for connecting
laptops/LCDs/Ethernet.
D. Help Desk Update
a. The Help Desk is open for business! Jay passed out bookmarks to advertise. It is Tier 1 support
for issues such as password resets. Callers are asked for information to verify identification. It is
24/7.
III. New Business
a.
b.
Noncredit Online PARS System
i. ITS is working with Ellucian to develop an online PARS system. There was a comment
about ensuring non-credit faculty are part of the process.
Changes in role of ITS? Staffing of labs such as the ACRC. Support to departmental lab.
i. Will ITS continue to oversee the staff in ACRC? Is ITS also in charge of the operations
such as overseeing lab aids, signing students in? There are both ITS assigned classified
staff and faculty in the ACRC. The Lab Aide budget for the ACRC was discussed.
Expansion of the ACRC was discussed including adding Saturday hours. JR is back and
will gradually come on board with full-time status in October.
Minutes from 8/26/14 ITAC Meeting
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c.
d.
Accreditation update.
i. Please read Standard IIIC. Contact Lillian if you need editing privileges. Also, you can
send info directly to Jay.
Replacement cycle for desktops.
i. Jay discussed various inventories that ITS has related to desktops. There is an inventory
of current desktops. The second list includes first and second generation desktops. The
goal is to replace the oldest first. Jay shared the inventory list for scheduled
replacements of employee computers (desktops/laptops) with ITAC. This is not the only
“refresh” that will happen in 14-15. The list of first and second generation that was sent
to ITAC before this (August) meeting will be completed this fiscal year.
IV. Reports
A. CTO’s Report – Jay Field
a. Jay referred to the replacement cycle discussion above along with the Accreditation item.
B. Ellucian report on Banner and Help Desk
a. Jay will send a status report of what Ellucian has accomplished. There is a list of over 200 items
of deliverables. Jay will also give a status about some of the bigger projects.
C. Ed Tech Department Report – Cynthia Dewar
a.
Insight available for all credit classes
 Over 60 faculty signed up for the online, self-paced Insight Orientation Training.
 Cynthia and Jay presented at the fall Deans and Department Chairs meeting about the
Insight increase to all credit classes.
b.
Finishing project with ITS to integrate Banner with Insight (Moodle).
C. Student Report –
a. ITAC members encouraged the student representative to bring more students. It was stressed that
students do not need to have a technical background or to be computer savvy.
b. The student worker reported that Associate Students is looking at sending two representatives.
Adjourned at 12:11 pm
Submitted by Cynthia Dewar
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