ITAC Meeting Minutes (DRAFT) Tuesday, November 24, 2015, 1:10-3:30 pm, Batmale 108 Attendees: Committee Members: Jorge Bell, Cynthia Dewar, Jay Field, Kimberly Ginther-Webster, Joe Jah, Chien “Ken” Lin, Craig Persiko, Shawn Yee Guests: Alex Gaesser, James “JR” Hall, Robert Lam, Julian Prentice, Tim Ryan Absent Committee Members: David Yee I. Meeting Called to Order at 1:11 pm. II. Approval of minutes with minor changes. III. Announcements a. The December 15th ITAC meeting will not be held. IV. Old Business a. Plans for classroom technology i. Specific standards are being set. The control panels will not include VGA. HDMI will only be included on the panels. ii. The instructor station standard will be ADA compliant. iii. A whiteboard vendor has been identified. The Batmale classrooms will be re-done over the winter break. The chalkboards can easily be replaced by whiteboards. ITS will purchase whiteboard markers for faculty. iv. Wireless display is a possibility for the first round of installations. AppleTV could be the solution. b. Replacement computers for faculty/staff i. Replacement computers are continuing to be rolled out and the spreadsheet updated. Since the Dells have been purchased there were 138 replacements completed. c. Identify management project update i. Tuesday, December 1st will be the launch of the pilot with 20 people and an additional 30 added before the winter break. The network ID allows access into Lynda.com and CurricUNET. Early next year wifi will be added. The network ID will need to be claimed and it is branded as RAM ID. d. Update on status of ITAC to PGC i. ITAC will be a Standing Committee to PGC sometime in January/February 2016. ii. We will need to discuss the implications of this at future ITAC meetings. V. New Business a. Accreditation Self-study Review of Standard IIIC i. It needs edits and re-writes. The draft needs more evidence links and some evidence needs to be clarified. Jay is working on re-organizing and re-writing it. Please send Jay any info that needs to be added especially the positive examples of way we are working with students and technology. b. Schedule of Spring 2016 Meetings i. ITAC will meet on the fourth Tuesday of the month from 1:10-3 pm in L108. The first meeting is scheduled for January 26th. VI. Reports a. ITS, Ellucian, Help Desk i. ITS has purchased the Banner Operational Data Store (ODS). ODS will aggregate info on the Banner database in a more manageable and “user friendly” way. It has been purchased with Equity funds and ITS funds. Extensive training is included with implementation. All School and Site Deans will be required to complete training before using the tool. Implementation will take place in January. CCSF has contracted with Ellucian through 2018 to have one quarter time remote DBA for ODS. Argos 1 1 b. c. remains the reporting tool. ODS gives you easier data to work with. It will make building reports in Argos much faster because it is “grabbing” the data from ODS instead of directly from Banner. ii. Next week Banner Document Management will be deployed in A&R. They have been defining their record types and business process. The system has been updated for full text indexing. iii. The Data Center is implementing a new back-up system for spring. iv. Very good progress is being made on the Ed Planning/Degree Audit Project. The goal is a soft rollout in early spring. This means that if a student goes to a counselor who is part of the pilot, and you happen to be in one of the 150 programs that are being preentered into the system, than the student will be piloting the project. Students in the pilot will need to claim their RAM IDs in order to access Hobson’s Degree Planner. v. RAM ID will begin in spring with full rollout in fall 2016. Students will need a RAM ID in order to access Web4. vi. CCSF is working on a potential website upgrade grant especially optimizing the website for mobile delivery with a responsive design. Some minor optimization have already been made to the CCSF website (front page). An RFP would need to be issued. The focus is on the design end. CSU-Long Beach offers an engaging model for a website. 1. Those present discussed adding a date stamp to each page when it was last updated; Adding the name of who is responsible for the page/author of the page in a footnote. 2. The website needs regular audits. Schools and departments need to regularly audit their webpages. 3. ITAC discussed solutions to this College-wide problem such as a check box in Program Review, a regular schedule for updating, required trainings, etc. vii. CCSF has purchased a platform from DUB Labs for the implementation of a mobile app. The app directly connects with Banner so that students can do A&R tasks such as register for a class. Dub Labs is the only platform that ITS looked at that could connect with Banner. Jay is in the process of putting together a small team to kick off the app. Educational Technology Department i. NetTutor will be in place before the end of the semester. The World Wide Whiteboard will be part of the implementation. ii. Turnitin is “on” and training is scheduled. iii. The Canvas pilot is continuing with discussion happening at DLAC, TLTR, and the Ed Tech Department Meetings. We are doing a “live” pilot in spring with robust participation by faculty. Student Report i. “Google Hackathon” was great and students would like more such activities. VII. Meeting Adjourned at 3:01 Minutes respectfully submitted by Cynthia Dewar 2 2