City College of San Francisco
Approved Minutes from ITAC Meeting on August 19, 2013
Attendees
Committee Members: Craig Persiko, Ophelia Clark, Joe Jah, Anthony Costa, James Rogers,
David Yee
Resources: Cynthia Dewar,
Guests: Tim Ryan, Robert Lam, Nathan Steele, Sue Homer, Chun-Hoi Hung, Korey Brunetti, Lena
Caren
The meeting was called to order at 11:16 am.
1. Approval of Minutes: May meeting minutes approved
2. Schedule for Fall: Third Monday of each month from 11:10 am – 1 pm: September 16,
October 21, November 18, December 16.
3. New ITAC Chair: Election of Chair and Secretary. Both re-elected unanimously:
a. Craig Persiko – Chair
b. Cynthia Dewar - Secretary
OLD BUSINESS
1. Status report on switch to Microsoft Office 365 for faculty/staff email
a. Robert reported that CCSF is fully migrated to 365.
i. If someone forgot to migrate that person needs to contact Robert Lam.
ii.
On a shared computer make certain to not check the Keep me
signed in box.
iii.
GroupWise is still accessible until the end of September.
iv.
A decision needs to be made as to what to do with the GroupWise
data. Legal has been asked to make a decision. Once the license expires
then the data cannot be extracted.
2. Network Security/Firewall status update
a. Tim reported that over the summer the second firewall was updated (Palo Alto).
3. Technology Plan and Computer Usage Policies (Acceptable Use Policy) status update
(modification of computer usage policy to include disclaimer?)
a. Technology Plan has not been formally approved. If costs estimates are required on each of
the Technology Plan items then the Technology Plan Steering Committee would need to reconvene.
b. Craig will follow-up with Pam Mery about the status of the Tech Plan.
c. The Computer Usage Policies is not yet approved. It needs to be reviewed by AFT, SIEU
and be reviewed by Legal. Craig will follow-up. The last update was 2004.
4. Status of ITAC’s role in participatory structure
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a. Participatory Governance met last week. James reported that it is still unclear as to where
ITAC will fit in the new participatory governance structure. Craig will check with Pam Mery.
5. Update and discussion on processes for IT-related project requests and their
completion, both inside and outside of Program Review
a. Tim distributed a handout. The first two pages were specific to the CCSF Accreditation
Restoration Action Plan (Standard III. C. 1 and III. C. 2.). Number eight on the list has to do with
implementing the prioritized technology-related Program Review requests. Several of the items
on the list have been completed such as numbers five and six.
b. Program Review items: Computer Lab replacement is going by Program Review
prioritization. There may be instructional equipment available from the State.
c. FCMAT reported that student computer labs are underutilized. More discussion needs to be
had on maximizing the use of the student computer labs keeping in mind the decision to
replace student computer labs and the Accreditation Standards.
6. Update on rollout of new computers: Priorities, procedures.
a. Desktop replacement for Omni Pro “white CPU” computers. Rollout of the replacements was
discussed in terms of the lack of staffing in ITS. IT classified staff currently impeded in various
units could be re-assigned to support the distribution and installation of the new desktops.
About 250 desktops need to be replaced but there is not a schedule yet. This is about 10% of
the faculty and staff computers. It is estimated that there are about 500 of these desktops.
b. It was discussed that training is required for faculty and staff who receive a new desktop.
7. Disaster Recovery and Business Continuity Plan
a. Tim requested clarification about disaster recovery and CCSF employees. From the City and
County of San Francisco website, All City and County of San Francisco employees are designated
Disaster Service Workers through state and local law (California Government Code Section 31003109). Employment with the City requires the affirmation of a loyalty oath to this effect.
Employees are required to complete all Disaster Service Worker-related training as assigned, and
to return to work as ordered in the event of an emergency. Craig will investigate whether or not
both staff and faculty of CCSF are Disaster Service Workers. A special committee was formed
including Tim, David, Cynthia, Doug, Benton, and Joe.
NEW BUSINESS
1. Banner Upgrade
a. Moving from 8.2 to 8.5 on October 11-13 for the upgrade. Prior to spring
registration opening. There is a project manager from SIG working with A&R, HR
and Finance sections of the upgrade. Testing and training is scheduled.
b. All of the business practices that we use will need to be modified in order to use
CalB. It could be a 12-24 month process. Currently we modify banner.
c. Registration problems related to repeatability. Students who have not repeated
the class are still receiving the message. There was a banner slowdown last
Thursday. It is also reported that students are having difficulty registering for
lecture/lab classes. Staffing for A&R was discussed. It was suggested that a
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hotline also be set-up for students in addition to the two email addresses and the
extended hours. And that a progress report be given to the College Community
updating the registration in A&R. Cynthia will ask MaryLou for a report to be
shared.
2. Technology Plan Implementation and Revision
a. Craig will talk with Pam about the process for implementation and revision of the plan.
REPORTS
1. ITS Staffing Report
a. CTO position has been advertised, closing on September 6, 2013
b. Two new programmer positions will be advertised.
c. Hills and Fog are being managed by two internal IT staff members.
d. AVC Boegel contacted Craig about “going paperless” and Craig will make this a topic at the
next ITAC meeting. Electronic signatures via PDFs, banner integration, etc. are topics.
2. Education Technology Department Report – Cynthia Dewar
a. We are moving forward with the upgrade to Moodle 2.4. There is a pilot project happening
now. The college needs to be fully migrated by January 2014.
b. Lynda.com is now being offered to faculty and staff as part of a pilot program.
c. The college decided not to move forward with Turnitin.
d. Staffing has been a concern and we have contracted out for Insight System Administrator
support.
Adjourned at 1:00 pm
Submitted by Cynthia Dewar
Minutes from 8/19/13 ITAC Meeting
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