Administrative Services Staff Meeting
October 16, 2001
PRESENT:
__x_Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
____Janice Ely
__x_Pam Fees
__x_Bob Gann
__x_Vic Hanson
_sl__Alex Kelley
__x_Donna Manno
____Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
__x_Marcy Wade
__x_Satish Warrier
Minutes: The minutes of October 9 were approved.
Budget:
 Copies of the final printing of the Final Budget 2001-2002 were distributed. A notation of Board
adoption inside the back cover shows that it is the final version.
 Due to the flagging economy, the governor is requesting that government agencies submit 15%
budget cuts. However, a communication from the Chancellor’s Office last night announced that
$32 million of previously cut funds were restored by the governor. $17 million will go to
scheduled maintenance projects and $15 million will go for instructional materials and technology.
For ECC, this means that only two scheduled maintenance projects (see pg. 43 in the budget book)
would get funded this year. Also, ECC will have to provide the matching funds next year.
 Fall 2001 enrollments are up about 6% system wide; however, ECC enrollment is flat.
Forum – Compressed Calendar: The November 1 Management Forum topic will be the compressed
calendar, and the plan is to have more discussion and interaction. Each of the three areas will take
approximately ten minutes to identify how the new calendar will impact them. This should be in a
positive format - not a gripe session. For example, suggestions on how to resolve parking issues
included issuing yearly parking passes, issuing passes for alumni and extending a fall pass or starting a
spring pass early for intersession. Give feedback to Vic on items for the group.
Food Services Proposal: Lynnda Nelson will discuss the food services proposal at next meeting. The
proposal is from two vending companies who got together and created a plan re: upgrading the vending
areas and expanding the food services offered. The plan includes eliminating the popular food trucks
on campus. Rocky needs to get involved asap. In response to a question as to when the convenience
stores would actually open, it was reported that emergency doors are said to be holding things up.
Emergency Preparedness:
 Mike D’Amico (Incident Commander) and Rocky Bonura will do an emergency preparedness
presentation tomorrow at the management meeting. The issue of building captains not
communicating with their people will also be brought to the management meeting. It was
suggested that the names of building captains should be posted near the exit signs.
 Now is the time to implement the program requiring ID badges for all employees, visitors, etc.;
however, there are problems with doing the ID cards in the Library. The cards for staff need to be
done in HR. Other issues include gaining acceptance for wearing badges, multiple points of entry,
keeping badges current, etc. Marcy Wade, Rocky and Mike will meet to work on implementation.
It was noted that this is separate from the uniform issue.
 Regarding establishing a policy on access and security storage for confidential records, it was
noted that ITS has a third party pick up its backup tapes every week. They are also working on a
mutual agreement with Contra Costa College to act as backups for each other.
Quarterly User Meetings: Dates for the Administrative Services Quarterly User Meetings have been
set up. The E-mail from ITS with the dates will be forwarded to each manager for scheduling
purposes. The first meeting will be on November 14 from 8 – 11 a.m. in the Alondra Room. These
meetings are for key users in each area (not just managers), and the tone of the meeting should be kept
positive (i.e. avoid the gripe session scenario). Notify Vic as to how many from each area will be
attending the November meeting (8 from Facilities). It was also noted that information about the
monthly meetings with Datatel users needs to be more widely publicized.
Inglewood Site: Vic, Bob Gann and Satish Warrier will visit the Inglewood site proposed for
transitioning students from other locations to the ECC campus. Pat Caldwell has been working with a
committee of community and staff members to better define the expectations of this program. Their
goal is to be on site by January. The SBDC may not be able to move due to contractual obligations.
Committee Reports/Division Issues:
 Satish Warrier: The wiring at the Hawthorne site should be done tomorrow. Furniture placement
had to be redone because the proposed plan blocked electrical outlets. ECC leases the building
from the Foundation, so issues re: the alarms, the front door, etc. should be directed to Janet
Levine. It was noted that 911 calls from this building will go to Hawthorne, not ECC.
 Mike D’Amico: They got a letter of resignation from another officer yesterday.
 Maurice Elmore: The door in the kiln area still seems to be an issue, even though Dr. Hata and
Neil Moss have been notified that the new door must be open for the two processes. There is no
safety hazard; the guard rail is only meant for loading and unloading. The old door should be
discarded.
 Allene Quarles: There will not be a management service award presentation at the management
meeting tomorrow (per Dr. Hata). New Liebert Cassidy workshops are scheduled for November
13 and 20th at Rancho Santiago and Glendale. Encourage attendance.
 Ruth Sanchez: Organization charts are needed from all areas to complete the Annual Report.
 Bob Gann:
 A new painter and grounds keeper have been selected. The Assistant Director position closed.
 The Technical Services remodel should be completed this week.
 Hot water was restored yesterday on the south loop.
 They have received more drawings on the science complex and want to have a meeting on
Friday. At the last meeting with Joy Albert, a decision was made not to phase the contract but
to empty the building and turn it over to the contractors. She and her staff came up with a plan
costing $2 to $3 million in modular units, plus several million dollars for equipment. Since the
college has limited resources, they were asked to go back and redo the plan with these
parameters: contain costs, minimize disruption to campus, and get the job done.
 Pam Fees: The auditors are still at work. She will be on vacation beginning Friday. The CASBO
lunch at the Hacienda Hotel will be on October 26, and the speaker is Dennis Welsh.
 Janet Clarke:
 The furniture for the Hawthorne site has not yet been ordered.
 Sixty people have registered for Datatel training.
 The legal documents for Ad Camp have been sent to Mike at Parker Covert. The advertising
panels have not been removed. ECC currently has an advertising Board policy in place, but it
isn’t enforced. The Public Information Office is to update the policy.
Bond Issue: The Board gave approval for a survey of 500 community members re: a possible bond at
the election in either March and November of the coming year. A decision is needed as soon as
possible; however, nothing has been packaged as far as what the college wants to do.
Meeting adjourned at 10:00.
staf1016