Administrative Services Staff Meeting
February 15, 2005
PRESENT:
_x_Rocky Bonura
_x_Mike D’Amico
_x_Janice Ely
_vac_Pam Fees
_x_Bob Gann
_x_Vic Hanson
_x_Alex Kelley
_x_Donna Manno
_x_David Miller
___Andy Nasatir
___Lynnda Nelson
_x_Allene Quarles
_x_Marcy Wade
_x_Satish Warrier
Minutes: The minutes of February 8 were approved. Alex was congratulated on his appointment
as interim VP.
Positions Authorized to Fill: Copies of the February 7 version of the Priority for Filling Vacant
Positions list were shared with the group. Noted:
 The Assistant Director of Facilities position has been added, and the First Year
Experience positions already have people in them.
 The importance of getting the paperwork on approved positions to HR this week was
stressed. Satish will provide the information on the justification sheets for the two ITS
positions, and Bob will give HR the paperwork for the Facilities position. It was also
announced that Satish will be the acting Director of ITS effective March 1 until the VP
position is filled, and an ESR to that effect also needs to be done.
2005 Facilities Master Plan: Bob provided copies of the proposed changes to the 2004 Facilities
Master plan and a corresponding map of the campus. The changes were made primarily to
reduce the overall cost of the master plan due to the escalating costs of construction. They will
also put ECC in a better position to obtain state funding. The revised plan will go to the Board in
February. Noted:
 The proposed parking structure on Manhattan Beach Boulevard has been deleted, and the
size of the parking structure on Redondo Beach Boulevard has been increased by 200 to
compensate. This will save the college $8.2 million.
 The Technical Arts and Shop buildings will be renovated instead of replaced, and the
Machine Tool Technology program will move to the newly renovated Shop Building.
 The Communications Building will be renovated, and the health occupations will then be
moved there.
 The Stadium and the track will stay where they are, but improvements/upgrades to
restrooms, etc. will be done. The handball courts will stay where they are.
 There will be a new intersection on Redondo Beach Boulevard with a signal.
 The current configuration of the Humanities building is shown, along with changes to the
drop off zone in front of the campus.
 The cooling towers will be relocated to the current location of the alumni/foundation
house. Those functions will be relocated to the Student Services Center when that
building is completed. It was noted that the Student Services project can’t start until the
Humanities building is finished.
 Some of the modular units may need to be moved to the Planetarium lawn to allow fire
access and free up some parking. Also, approximately $350,000 will be spent to convert
the modular units from science labs to regular classrooms for the Humanities project.
 The west portion of the Administration building will still be demolished, and they are still
planning to move the fiscal & purchasing functions to the second floor of the cafeteria;
however, this probably won’t happen for another five years or more. It is anticipated that
the space currently occupied by the kitchen area and east dining room will be enough for
the administrative office space, and the Alondra, Stadium and Decathlon rooms will
remain available for meetings. The cafeteria function will be relocated to the Student
Services Center.
 ITS will move to the basement of the Math/Computer Science building after the Machine
Tool Technology program moves out. The area would be remodeled completely before
ITS moved in, and current problems like leaks, flooding, etc. will be eliminated.
 A new time schedule is being created to accommodate these changes; however, changes
will be limited due to the need to have swing space and to minimize campus disruption.
A draft document of the Assumptions Used to Develop the 2005 Facilities Master Plan was
shared with the group. It was noted that this is still a work in progress. Projects were ranked in
order of importance based on previously agreed-upon criteria. This document was presented to
the Facilities Steering Committee in December for input, and it will go back to this committee
before going to the Board. The next meeting of the Facilities Steering Committee will be held on
February 28th. Individual division budgets for Informational Technology and Equipment (ITE)
are included in reserve for contingencies, which has created controversy. It is proposed to
modify the practice to consolidate only future equipment purchases to contingencies.
A copy of the 2005 Facilities Master Plan Projects was also shared with the group. This
document shows the ranking of each project as of December, 2004. Noted:
 Items 1 – 10 are infrastructure programs that need to be done first.
 There is a need to universalize abbreviations used for buildings.
 Indentations reflect that the projects will be performed concurrently.
Committee Reports/Division Issues
 Bob Gann
 Phase 2 of the Science Complex project is complete, and the building is now
occupied.
 They are moving forward with the design of Lynnda Nelson’s office area.
 They are working on the modification of the modular units to address space and
security issues. The Humanities division office will remain in the Communications
building during the construction, but classes will be relocated to the swing space.
 Rocky Bonura
 He is planning to restructure office functions to match job descriptions.
 He was asked to consider doing air travel over the Internet to make it more cost
effective and user friendly. It was noted that Montrose Travel (used by CSUDH)
provides ticket machines in the users’ office so they can print out their own tickets.
The $55 individual card fee for what is supposed to be a corporate card was also
questioned.
 There are significant changes in Workers’ Comp rules regarding returning to work.
More paperwork will be involved. It was strongly suggested that written guidelines
for managers and supervisors to refer to are needed, and comp time should also be
addressed in these guidelines. It was noted that there will be an LCW workshop on
returning to work, and attendance is strongly recommended.
 Mike and Rocky are meeting today regarding mandatory changes in emergency
preparedness.
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 Over 45 people attended and passed the AED CPR training. Four defibrillator wall
units will be installed in the police office and six others will be spread over the
campus. The goal is to have 20 on campus.
 There is a workshop today on ergonomics while working at the computer. There was
discussion as to whether furniture orders could be controlled through Purchasing to
insure that items were ergonomically sound.
 Regarding discrepancies in invoices for supplies, E-mail the information to Rocky.
David Miller: He recommended that Rocky sit down with managers and go over what to
expect when employees goes out on leave.
Donna Manno
 Attendance was low at the afternoon Flex Day workshops, so they probably won’t do
those again. The identify theft workshop was well received.
 The training room has been upgraded to XP, and they will start training classes after
they update their training materials (probably in March).
Mike D’Amico
 There was a failed attempted robbery last night. The intended victim fought off her
attacker.
 Two overhead projects stolen from PE 26/27 again. The problem is that the doors are
always left wide open.
 The pilot drop-off zone appears to be working overall, although some refinements are
needed. E-mail him with any concerns or problems noticed.
Satish Warrier
 There were 40 + variations on cards produced with the old IC card system, and these
groups are all demanding cards from the new system; however, with the new system
this is no longer possible. Someone needs to review these demands and tell them no.
The Center for the Arts software program needs to be modified to work with new
system, and ECC should absorb cost. Employees need to be notified that they need to
renewing their ID cards, and the cards should be worn for identification.
 He anticipates problems with the Inglewood Center because their new location
doesn’t allow them to have all the equipment they had in their old location.
 They were notified last night that there is a flaw in Portal (a privacy issue), so it was
shut down until it can be fixed.
Janice Ely: The 3C DUG conference was very well done and very informative. She
suggested having a custodian to service restrooms during high usage events like this.
Marcy Wade: An arbitration decision in favor of the District was received. As this
arbitration decision results from a disciplinary grievance, the decision is advisory. The
Board members will have the opportunity to decide whether staff’s recommendation to
discipline is upheld, revised or denied.
Alex Kelley
 The PIO is getting ready to reprint the catalog, and they won’t be asking for updated
information. Consequently, if you want to insure that section(s) relating to your office
are correct, you need to review them on your own within the next two weeks.
Otherwise, they will just reprint the old information.
 Equipment replacement was centralized to lower costs for labor, repairs and supplies.
However, there is a problem when offices feel that they can do whatever they want
with their old equipment. This defeats the purposes of the centralization;
consequently, he is giving them a choice – keep the old machine or give it up to get
the new one.
Meeting adjourned at 10 a.m.
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