E
S
D IVISION C OUNCIL M EETING
D ATE : D ECEMBER 10, 2010
C HAIRPERSON : Arvid Spor
MEMBERS PRESENT : Sharonda Barksdale, Luis Barrueta, Lorena Garcia, Linda Lew,
R ECORDER :
Luis Mancia, Julieta Ortiz, Chloe Smith
Lucy Nelson
The meeting began at 9:00 a.m.
Review November 19, 2010 Minutes
Minutes were approved with no changes.
Follow-Up/Updates
1.
Nothing new to report on the status of second floor hallway signage.
2.
Info Desk tallies on kiosk usage/problems will be collected in January. Data will validate issues with the kiosks.
3.
Will work with Dave Snowden to schedule second floor evacuation chair training.
4.
Discussed use of online calendar at the last Council of Deans meeting. Compton’s Student
Development office posts all campus events for their online calendar. Not feasible for the
Torrance campus, so Ann Garten will work with Omar Brenes to promote using the campus online calendar.
5.
No changes will be made to the current academic calendar.
6.
The position of full time Project Director (Title V, Graduation Initiative Grant) was posted.
The duration of this position is dependent upon funding. Federal grant experience would be a plus. Kristi Adams will be reassigned half-time project specialist for Title V and half-time for
STEM grant.
7.
Rotating schedule for division council reps to attend SCA Area Council meetings through
May 2011 was created. L. Barrueta and J. Ortiz switched dates to accommodate their schedules. Liz Fernandez will be the ongoing Division Council rep for Financial Aid (Debbie
Kyte moved to Fine Arts); an alternate will be assigned.
8.
Enrollment Services Interim Associate Dean position is currently on hold. Half funding for this position comes from partnership with Compton.
9.
Will check with Ellen Lorenz on the status of the new Testing door sign – request was made last October.
10.
A. Spor did not have a chance to follow-up on suggestion to use of LRC computers for registration. Barbara Perez would like to use the LRC computers to train Compton faculty on flex day. Students need to be reminded they can register on any computer (i.e. from home, library, etc) with access to the portal. It takes time for ITS to set up multiple computers at an online registration/add assistance location; easier to use computers already in place. Not many students need financial aid help at the registration assistance location; more beneficial to keep staff in the Financial Aid office. Financial Aid hires four or five student workers and trains them to answer simple financial aid questions, hand out forms in the lab, or walk the lines.
11.
Suggestions made to promote online registration: 1) Post card mailings, and 2) change wording to clarify appointment date and time is for online registration – students think they

have to come to campus to register. Financial Aid is looking at ways to improve communication with students. Studies shared at a financial aid conference found students are not using emails. Suggestions made to promote registration process using media: 1) communicate through Facebook, and 2) create a step-by-step You Tube video. Creating a
You Tube video of the registration process was suggested at a forum last spring, and nothing came of it. J. Ortiz set up a Facebook account for the ECC student ambassadors and gets faster response sending a Facebook message than email. Student discussions take place on
Facebook. Public Relations set up ECC Facebook and Twitter accounts, and You Tube videos that promote El Camino on the main ECC webpage. A. Spor will meet with Ann
Garten next week and will mention suggestions to use media to educate students on the registration process. Interest was expressed in setting up department Facebook accounts - contact Public Relations. Web pages need constant update to keep students interested.
12.
On December 20, 21 and 22 all offices in the Student Services Center will close at 4:00pm.
Student ambassadors will work 8:00am-4:30pm.
Planning
1.
SCA Equipment/Furniture Supplies requests for 2010-11 a.
Bond Fund – SCA will receive total of $35,535. Testing will receive funding for an imaging scanner. b.
Funds 11 and 15 – Grand total approved for SCA is $116,378 which includes requests from Testing, Financial Aid, FYE, and Student Development.
2.
Program plans a.
Deadline to submit program plans is December 31 st
. b.
Planning process involves prioritizing plans at the program, unit and area levels.
Financial Aid has drafted their program review. Program review is a four-year cycle.
At the end of program review, recommendations are prioritized and the highest ranked priorities are entered into program plans.
Budget
1.
California deficit budget for the next 18 months totals over $25billion. ECC’s share of community colleges’ cut is $3.84 million, or 1.67% of $230 million total for community colleges. But ECC’s total net shortfall will be reduced to $170,000 (which will come out of reserves) because the college: 1) did not budget 2.20% or $2.09 million of state revenue
(growth monies), 2) will not spend $1 million budgeted for adjunct faculty salaries due to reduction in number of courses offered, and 3) will not fund $580,000 of one-time equipment requests.
2.
Discussion took place about the potential changes to the state budget with the new governor.
Open Forum
1.
Foster Care took a 6% cut in their budget from the federal government and is making adjustments for the current year.
2.
“Who’s ASO” event is scheduled on the Library lawn next Tuesday from 1:00pm-2:00pm.
Trying to get all academic divisions to participate. An ASO information table will be set up with free pizza, bluebooks, and scantrons; will sell sodas. Suggestion was made to advertise event by posting flyers on the plasmas and on the day of the event.
3.
Selected new ASO Director of Student & Community Advancement, Lena Yamaguchi.
4.
Harold Tyler’s retirement party is scheduled on Tuesday in the Activities Center from 3:00-
6:00pm.
5.
When can Student Development begin work on their workstation/front counter? Fiscal
Services is working on all account codes for approved requests – process delayed due to staff currently working with auditors. Approved bond requests must be processed through the VP
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of Administrative Services office. Although not all approved furniture/equipment/supplies funding must be spent by June 30 th
, it would be best to place orders quickly. Each department should confirm with Facilities and/or ITS if form 519 is required.
6.
A. Spor presented each division council representative (Financial Aid, First Year Experience,
Foster Care, Outreach & School Relations, Student Development, Assessment & Testing and
Supplemental Instruction) with a certificate from Jenny Simon recognizing their departments’ work and efforts to create their Student Services SLOs.
7.
Financial Aid is preparing for 2011-12 by updating rules in Colleague and forms to match changes on the financial aid application. Tyler Robbins is working with a vendor to create forms that can be completed and submitted online – new equipment may be required.
Financial Aid stats as of December 3, 2010 were shared. In the process of hiring a new financial aid assistant to fill vacant position. Conducted an online student satisfaction survey to find ways to improve services – may have results by next Tuesday. Students can apply online for 2011-12 financial aid starting January 2 nd
. Students can still apply for 2010-11 financial aid through June 30, 2011. A financial aid information table will be set up in the lobby by the Info Desk – financial aid student ambassadors will be on hand to answer basic questions and provide forms. Some Outreach ambassadors were also trained to be financial aid ambassadors. Planning to set up financial aid information tables outside on an on-going basis, starting in January. Outreach is planning a Winter Welcome Day on January 4 th
, so tables and student ambassadors will be stationed around campus. Suggestion was made for
Financial Aid to coordinate with Outreach.
The meeting was adjourned at 10:10am.
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