ENROLLMENT SERVICES
DIVISION COUNCIL MEETING
DATE: JANUARY 14, 2011
CHAIRPERSON:
Arvid Spor
MEMBERS PRESENT:
Sharonda Barksdale, Luis Barrueta, Lorena Garcia, Julieta Ortiz,
Carolee Vakil-Jessop
RECORDER:
Lucy Nelson
The meeting began at 9:00 a.m.
Review December 10, 2010 Minutes
1. Minutes were approved with no changes.
Follow-Up/Updates
1. Information Desk will start collecting tallies on the kiosk usage/problems at the end of January. Staff
may not have time to keep up tallies as it gets busier closer to spring semester.
2. New Testing door sign is in place. “Testing” better choice than “Assessment” – easier for students to
locate office. Moving Financial Aid’s electronic sign and switching entrance to the south door will
help keep Testing students out of the Financial Aid line. The work order to move the electronic sign
was submitted back in October 2010. Posting a “Financial Aid Line” sign would also help.
3. The announcement for the Enrollment Services Interim Associate Dean was posted.
4. A. Spor spoke to Ann Garten about suggestions made at the last meeting to promote online
registration. Further conversations and involvement with the Enrollment Management committee is
needed before putting together and posting a step-by-step, how-to-register video clip.
5. Information about closing offices at 4:00pm during the winter holiday break was not shared in all
departments after last month’s meeting. Please email division council meeting information to
constituents. Please have newsletter information ready for L. Nelson by the first of the month.
6. Student Development met with Bob Gann, Bruce Hoerning and Tom Brown to discuss setting up a
reception area workstation in the Student Development office. Measurements will be taken next week
to determine how the area should be arranged.
7. “Toast to El Camino” is a semi-formal dance/outreach event for ECC students in the Activities Center
on March 17, 8pm-11pm. Harold Tyler will volunteer to help with event on the night before the
American Student Association of Community Colleges (ASACC) Conference in Washington DC.
This is an advocacy conference where students meet with members of the Congress and Senate to
discuss community college issues at the federal level. Ann Garten will discuss ‘talking points’ with
the six ECC students attending the conference.
8. Many ECC students continue their participation in student government at the university level. No stats
kept, but former ASO students contact Student Development from time to time. A few were involved
with student government at USC and some have interned in Washington DC.
9. Hallway signage update: A. Spor received email that facilities will pay for a vendor to create and
install vinyl strips at cost of $1100 - $1200 per 100-feet.
Budget Update
1. Governor Brown’s budget proposed shortfall of $20-$25 billion. Community college portion of
shortfall is $400 million. This increases ECC’s estimated shortfall to $6.7 million from $3.8 million
previously predicted. Part of governor’s budget involves extending taxes pending voter approval.
Recommended ECC make some cuts this fiscal year to ease next year’s deficit. Discussions are taking
place in Cabinet.
2. Possible solutions involve reduction of class sections (which could affect growth monies) and tapping
into reserves.
Open Forum
1. Do computer labs post computer use guidelines? Must students use computers for academic purposes
only? LMTC used to post their guidelines (not sure if they still do) and may have discouraged
personal use. Students are allowed to work on resumes and cover letters in the Writing Center, in
addition to school work. Issue discussed about a student with poor hygiene who spends most of the
day in a lab and carries around personal stuff, taking up extra space in the lab. Other students have
complained about the student’s odor. Looking into referrals where student can get assistance.
According to the Ed Code, students may be removed from a classroom if they affect other students’
ability to learn/concentrate. Does not know if this applies to computer labs. S. Barksdale
recommended locating referrals by calling 211 information line. With a zip code, they can look up
referrals in the area. 211 has more up-to-date information than Rainbow Resource. Pasadena City
College has an office dedicated to helping students needing social services.
2. SI added three new sections in Psychology, Political Science and Philosophy. Math SI schedule
doubled in growth. Need to hire 10 more coaches. L. Barrueta will send recruitment letter to J. Ortiz
and C. Vakil-Jessop to recruit coaches from ambassadors and ASO students. SI will be involved in the
Title V Graduation Initiative Grant project in spring and will also support English classes in fall.
3. Deadline for students to file intent to graduate in Admissions is March 3rd. On flex day, faculty will
be asked to promote the March 3rd deadline to students who are close to graduating. Faculty could add
deadline information on their syllabus. The library will promote graduation with a mannequin dressed
in cap and gown. Why not place one at the Information Desk in the lobby? Maybe Campus Theater
has a mannequin to borrow. Suggestion was made for Admissions to create a flyer. Flyers are easy to
distribute to students. Flyers can be placed in faculty mailboxes for distribution; student ambassadors
could walk around campus wearing cap and gowns handing out flyers during Welcome Week.
Graduation can be promoted at Club Rush (the third week of spring semester) with an information
table and ‘graduation processional.’
4. Student Senate California Community Colleges (SSCCC) “March in March” student rally in
Sacramento scheduled on March 14th. Students march to the state capitol and meet legislative reps.
5. Mattie Eskridge will email Area Council meeting information to L. Nelson to forward to next
scheduled Division Council rep.
6. Next Division Council meeting is scheduled on February 11th which is a holiday. The committee
agreed to cancel the meeting. They will send in their department information by February 1st for the
February newsletter. L. Nelson will send the committee a draft and will make revisions before the
committee sends the final version to their co-workers.
7. SSTARS breakfast is January 28th; cost $35/person.
8. Classified contract negotiations are scheduled on February 8, 15 and 25.
The meeting adjourned at 9:45 a.m.
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