4149 version 3
28-Jun-16
1 of 4
MARITIME MANAGEMENT
Maintain and update vessel board
documents
level:
3
credit:
4
planned review date:
July 2006
sub-field:
Maritime
purpose:
People credited with this unit standard are able to maintain,
monitor and evaluate records; check documentation; and
update records and documentation. Included in this unit
standard are all record types (eg maintenance, personnel,
consumable) and both computer and written storage types.
entry information:
Open.
accreditation option:
Evaluation of documentation and visit by NZQA and industry.
moderation option:
A centrally established and directed moderation system has
been established by Competenz.
special notes:
Records include: condition of plant and machinery, physical
resource consumption rates and current levels held in stock,
spare parts and current levels held in stock, individual
personnel pay records, departmental expenditure needs,
departmental budget, and requisitions for replacement of
consumable and spare parts.
Records may include: stock inventories, maintenance
records for plant and equipment, expenditure records, and
personnel records including personnel certification.
Documents include: requisitions for the replacement of
equipment and plant, requisitions for acquisition of
consumables to maintain operational effectiveness,
maintenance records, departmental expenditure records,
statutory documentation, reports on the condition of plant
and equipment, and departmental budget plans.
Records and documentation may be in the form of computer
database, or written using standard reporting forms.
 New Zealand Qualifications Authority 2016
4149 version 3
28-Jun-16
2 of 4
MARITIME MANAGEMENT
Maintain and update vessel board
documents
Elements and Performance Criteria
element 1
Check and evaluate documentation and records.
performance criteria
1.1
Documentation and records are checked to ensure their compliance with
statutory and organisational requirements.
1.2
Documentation and records are checked routinely and personnel responsible
for documentation preparation are advised of deadlines.
1.3
Systems for maintenance of records and documents are utilised which comply
with statutory and organisational guidelines.
1.4
Documentation is evaluated to ensure compliance with organisational
requirements.
1.5
Identified deficiencies with records or documents are communicated to the
officer(s) responsible for their compilation for rectification.
1.6
Security of records and documentation is maintained with access being granted
to personnel authorised to view and use the information.
Range:
record and documentation security may be achieved through –
locked filing cabinets, safe with access limited to selected
authorised officers, computer database with access via personal
password.
 New Zealand Qualifications Authority 2016
4149 version 3
28-Jun-16
3 of 4
MARITIME MANAGEMENT
Maintain and update vessel board
documents
element 2
Analyse records and documentation.
performance criteria
2.1
Records are analysed to identify unexpected deviations from plans or possible
future problems with plant and equipment.
Range:
2.2
Advice is provided to the correct personnel when problems are identified.
Range:
2.3
analysis of records may include – the need for replacement of
plant or equipment, wastage of resources and consumables,
misuse of resources or consumables.
correct personnel would include – ship's master; officer supplying
the documentation or records.
Personnel responsible for documentation are provided with feedback on any
deficiencies in its compilation and management.
element 3
Maintain records.
performance criteria
3.1
Records are maintained in a manner which complies with statutory and
organisational requirements.
3.2
Records are maintained in a style which facilitates access to information.
Comments on this unit standard
Please contact Competenz qualifications@competenz.org.nz if you wish to suggest
changes to the content of this unit standard.
 New Zealand Qualifications Authority 2016
4149 version 3
28-Jun-16
4 of 4
MARITIME MANAGEMENT
Maintain and update vessel board
documents
Please Note
Providers must be accredited by the Qualifications Authority or a delegated interinstitutional body before they can register credits from assessment against unit standards
or deliver courses of study leading to that assessment.
Industry Training Organisations must be accredited by the Qualifications Authority before
they can register credits from assessment against unit standards.
Accredited providers and Industry Training Organisations assessing against unit standards
must engage with the moderation system that applies to those standards.
Accreditation requirements and an outline of the moderation system that applies to this
standard are outlined in the Accreditation and Moderation Action Plan (AMAP). The
AMAP also includes useful information about special requirements for providers wishing to
develop education and training programmes, such as minimum qualifications for tutors and
assessors, and special resource requirements.
This unit standard is covered by AMAP 0054 which can be accessed at
http://www.nzqa.govt.nz/site/framework/search.html.
 New Zealand Qualifications Authority 2016