15688 version 2
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Manage financial arrangements for a conventions and incentives
industry project
Level
6
Credits
20
Purpose
People credited with this unit standard are, for a conventions and incentives
industry project, able to: advise the client on the financial management;
prepare and assess budget components for the client; prepare a budget and
cash flow; review and modify budget and cash flow; and provide final
accounts and report to client.
Subfield
Tourism
Domain
Tourism Conventions and Incentives
Status
Registered
Status date
19 March 2010
Date version published
19 March 2010
Planned review date
31 December 2015
Entry information
Open.
Accreditation
Evaluation of documentation and visit by NZQA and
industry.
Standard setting body (SSB)
ServiceIQ
Accreditation and Moderation Action Plan (AMAP) reference
0078
This AMAP can be accessed at http://www.nzqa.govt.nz/framework/search/index.do.
Special notes
1
Assessment against this unit standard must take place in a conventions and
incentives industry workplace. Evidence of competency in this unit standard cannot
be demonstrated under simulated conditions in a training provider environment.
2
Definitions
Conference and/or convention refers to a formal meeting or assembly of attendees
for consultation, discussion, or for some special or occasional purpose which
includes a minimum of 50 attendees, two days duration, and the use of a venue.
 New Zealand Qualifications Authority 2016
15688 version 2
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Conventions and incentives industry refers to organisations involved in the
management, marketing, or implementation of conventions, conferences, or
incentives.
Incentive is a global management tool that uses a reward to motivate and/or
recognise participants for increased levels of performance in support of
organisational goals.
Project refers to a conference, convention, or incentive.
Venue refers to any place where a conference, convention, or incentive is held.
3
The following resources can be used to support this unit standard:
documented workplace policies and procedures, industry codes of practice, and
drafted constitutions and/or codes of ethics of industry associations, such as those
produced by the following:
Meetings and Events Australia (MEA), Sydney, http://www.meetingsevents.com.au.
International Congress and Convention Association (ICCA), Amsterdam,
http://www.iccaworld.com.
International Association of Professional Congress Organisers (IAPCO), London,
http://www.iapco.org.
Society of Incentive and Travel Executives (SITE), Chicago, http://www.site-intl.org.
Conventions
and
Incentives
New
Zealand
(CINZ),
Auckland,
http://www.conventionsnz.com.
McCabe, Vivienne; Poole, Barry; Weeks, Paul; Leiper, Neil. The Business and
Management of Conventions (John Wiley & Sons, 2000).
Professional Convention Management Association.
Professional Meeting
Management: Comprehensive Strategies for Meetings, Conventions and Events. 5th
Edition (Kendall/Hunt, 2006).
4
A
list
of
additional
recommended
http://www.tcc.co.nz/ServiceIQ.
5
The project brief will be supplied to the candidate.
texts
can
be
found
at
Elements and performance criteria
Element 1
Advise the client on the financial management of a conventions and incentives industry
project.
Performance criteria
1.1
Client is informed about financial management issues and responsibilities in
accordance with the project brief.
1.2
Agreement negotiated with the client, for systems to control financial
management, is consistent with the project brief.
 New Zealand Qualifications Authority 2016
15688 version 2
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Element 2
Prepare and assess budget components for the client for a conventions and incentives
industry project.
Performance criteria
2.1
Preparation of initial budget components is consistent with budgetary
parameters contained in the project brief.
Range
2.2
fixed and variable costs, contingencies, income, profit and loss.
Budget components are assessed in accordance with client priorities.
Element 3
Prepare a budget and cash flow for a conventions and incentives industry project.
Performance criteria
3.1
Budget is prepared which reflects project budgetary parameters.
3.2
Cash flow is prepared in accordance with the budget.
Element 4
Review and modify budget and cash flow for a conventions and incentives industry project.
Performance criteria
4.1
Modification of budget reflects changes in the planning process as approved by
the client.
4.2
Modification of cash flow reflects actual results compared with predicted results
and re-forecasts cash flow.
Element 5
Provide final accounts and report to client on a conventions and incentives industry
project.
Performance criteria
5.1
Final accounts and report are to audit standard and contain a complete record
of all financial dealings relating to the project.
5.2
Financial reporting to client contains up-to-date accurate information and is
undertaken within agreed time-frames.
Range
accruals, variances.
 New Zealand Qualifications Authority 2016
15688 version 2
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Please note
Providers must be accredited by NZQA, or an inter-institutional body with delegated
authority for quality assurance, before they can report credits from assessment against
unit standards or deliver courses of study leading to that assessment.
Industry Training Organisations must be accredited by NZQA before they can register
credits from assessment against unit standards.
Accredited providers and Industry Training Organisations assessing against unit standards
must engage with the moderation system that applies to those standards.
Accreditation requirements and an outline of the moderation system that applies to this
standard are outlined in the Accreditation and Moderation Action Plan (AMAP). The
AMAP also includes useful information about special requirements for organisations
wishing to develop education and training programmes, such as minimum qualifications for
tutors and assessors, and special resource requirements.
Comments on this unit standard
Please contact the ServiceIQ qualifications@serviceiq.org.nz if you wish to suggest
changes to the content of this unit standard.
 New Zealand Qualifications Authority 2016