BOARD FACILITIES & LAND USE
PLANNING COMMITTEE
Peralta Communit y College District
MINUTES – JUNE 8, 2007
Meeting of the Board’s Facilities & Land Use Planning Committee
Meeting Date:
Time:
Location:
Friday, June 8, 2007
3:00 pm to 5:00 pm
District Administrative Center
Department of General Service
Physical Plant Conference Room
333 E. 8th Street
Oakland, CA 94606
Present:
Joseph Belanski, Academic Senate President
Merle Cannon, Consultant for FUSION State Planning
David Cartnal, BFGC
Shirley Coaston, Classified Senate President
Abel J. Guillén, Trustee
Dr. Nicky González Yuen, Trustee & Chairperson
Dr. Frank Chong, Laney President
Atheria Smith, Scala Design & Development (Consultant)
Rosemary Vazquez, Staff Service Specialist, General Services (Recorder)
Dr. Sadiq B. Ikharo, Vice Chancellor of General Services
William Riley, Trustee
Helena Lengel, Local 1021 Steward, COA
AGENDA ITEMS DISCUSSED:
Agenda Item #1 – APPROVAL OF AGENDA ITEMS
Agenda items were approved as presented with one exception. Dr. Ikharo asked if it was
possible to move item #10 on the agenda upfront so that invited guest (David Cartnal, BFGC)
could give his presentation. Request was accepted.
Agenda Item #2 – APPROVAL OF MINUTES
The May 8, 2007 meeting minutes were approved and adopted. Trustee Gonzalez Yuen will
hold approval of January 12, 2007 minutes until further review.
Agenda Item #10 – (Moved up on Agenda) PRESENTATION BY BFGC - “Student Services One
Stop Center (New Building) and Building A Renovation”: (information item)
Dr. Ikharo invited David Carnal, Architect for Building A at Laney College, to give an
informational presentation relating to the Student Service Center and Building A (One-Stop
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Student Center) Renovation at Laney College. Presentation is for informational purposes; an
introduction of the conceptual plan. No action is required at this time.
Presentation began with a summary of the project background by Dr. Chong, followed by a brief
overview by Dr. Ikharo. In addition, Dr. Ikharo also provides clarification relating to the
Measure A allocation list and provided background information on how the $390 million figure
came about. Dr. Chong explained that this is just a conceptual plan; campus is still working on
the programming phase.
BFGC Presentation included the following information:
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Hand-out materials
Laney Building A: One Stop Student Center & Science - Options 1 and 2 which included
estimated construction costs
Baseline Project Estimate for Project Management for New Facilities
Existing Lab Space Inventory for Building B
Site Plans for 1stt and 2nd Levels
A feasibility study can be done for approximately $45,000. Dr. Ikharo to discuss
possibility with Chancellor
After presentation, Dr. Ikharo led a question & answer session. Committee comments and
concerns expressed were:
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Trustee Gonzalez Yuen stated that this is a good idea; however, he is not willing to
commit funds without a Master Plan in place and more consultation with students is
needed in order to see if an assessment at Laney would be viable to the students attending
the other campuses. He also wanted to hear from the Classified Senate and the Academic
Senates.
Coaston feels that there is a need for more conversation relating to this project.
Lengel felt that it is a good idea to have all the sciences together in one building. It is so
difficult to function when they are separate programs located in different buildings.
Shared governance process should be followed
Agenda Item #3 - MEASURE A – (ROAD MAP TO THE FUTURE) – PROGRESS REPORT
& CONTINUED DISCUSSION
Dr. Ikharo, along with Atheria, gave a progress report relating to work-in-progress document.
The goal is to obtain the services of a Facilities Master Planner to assist with the facilities needs,
do an assessment and analysis of each building throughout the Colleges and to assist the District
with the various areas of planning process, such as the development of facilities utilities, IT and
sustainability infrastructure master plan, in order to meet the Education Master Plan.
Progress report and discussion included the following:
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Hand-out document entitled: “Road Map to the Future – Facilities (Understanding the
Planning Process)” was distributed
Explanations, by Dr. Ikharo, relating to the planning process, developing capacity program
elements, planning elements in progress, planning information to address, integrating the
Educational Master Plan & Facilities Master Plan
Parallel Planning, Phases 1 and 2
Sustainable Peralta
What are the next steps?
FPP State Funding Status (2008-2009)
FPP State Funding Status(92009-2010)
Pie Charts illustrating Measure A and Measure A Bond Fund Allocations
Educational plan will drive the Facilities Master Plan. Draft Discussion outlines for the
educational master planning documents was distributed for informational purposes. The
Educational Master Plan will be produced by Ed Services.
Timelines include: Facilities Master Plan to begin by July/2007 with the Educational Master
Plan to be concluded by Dec/2007.
“Road Map to the Future” is a working document and information will change as more variables
are added. Atheria stated that the purpose of this document is to establish some sort of outline so
that when the actual writing of the Education Master Plan begins there will be some
standardization in place for each college. Dr. Ikharo added that plans are to have a workshop
with the entire Board to discuss delivery methods and other aspects of this process. More dialog
and input from both Board and stakeholders are needed in order to make the final documents
productive.
Agenda Item #4 -SECURITY & SAFETY – DISTRICT-WIDE
Dr. Ikharo announced that all the Blue Phone (emergency phones) are now workable. One of the
emergency phones at Merritt is solar-powered. Trustee Gonzalez Yuen suggested that an
announcement be posted to let everyone know this.
In response to Lengel inquire relating to the pull phone in the women’s restrooms and whether
they are operable, Dr. Ikharo replied that he will investigate and let her know.
Dr. Ikharo stated that other areas of security include:
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Laptops: A notice will be sent to District personnel informing them that all laptops are to
be secured and “locked-down”.
Lab Computers: The District will be working with a company to secure the computer
labs and in some cases install cameras in strategic areas, where needed.
All parking lots have been repaved and a proposal will be developed to have cameras
installed at strategic places.
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Agenda Item #5 - STAFFING NEEDS – DEPARTMENT OF GENERAL SERVICES
Beckiwth distributed a report that analyzed the District-wide engineering staffing needs for the
Department of General services. Trustee GonzalesYuen asked for this report in order to
familiarize members and to get a better understanding of current and future engineering staffing
needs.
Agenda Item #6 - Sustainable Peralta Update (due to time constraints, this item was not
discussed)
Agenda Item #7 - Board Agenda Items for June 12, 2007 Board of Trustees’ Meeting (due to time
constraints, this item was not discussed)
Agenda Item #8 - .CONSIDERATION OF CHARTER FOR BOARD FACILITIES & LAND
USE PLANNING COMMITTEE
Trustee Gonzalez Yuen led a discussion relating to the draft document entitled “Charter for the
Facilities and Land Use Committee of the Peralta Community College District” which he has
asked committee members to review, evaluate and provide comments and suggestions.
Member’s comments included the following:
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Document is too “wordy” and needs to be simplify
Not enough time to thoroughly evaluate the language
Take out “bond facilities planning”
Add “review soft costs” verses “review and evaluate”
Remove items that may not be the function of this committee
The intent is good, but need to work on the language
Dr. Ikharo and Trustee Yuen Gonzalez will meet separately to work on the language. Revise
document will be presented to the committee for further review and discussion.
Agenda Item #9 – DISTRICT ADMINISTRATIVE CENTER RENOVATION, PHASE III –
PART 2
Dr. Ikharo distributed a summary of work for the District –Phase 3 – Part 3 as informational
material. The estimated budget is to complete the work that was started, but had to be stopped
due to poor workmanship by the contractor that was awarded the project. Overall estimated
construction cost total is $617,822.50, with soft costs totaling $84,900. District Administration
areas involved includes Maintenance Department and Document Plan Room, Locksmith Shop
for Engineering Department, District Warehouse, District Office Restroom (ADA
Modifications). Dr. Ikharo will meet with the Chancellor to discuss this item and it will be
brought before the entire board for review and approval.
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Next Meeting Date & Time
Next meeting date will be on Friday, July 8, 2007 from 3:00 pm to 5:00 pm in the Physical Plant
conference room.
Meeting Adjourned