BOARD FACILITIES & LAND USE
PLANNING COMMITTEE
Peralta Community College District
APPROVED MINUTES – DECEMBER 07, 2007
Meeting of the Board’s Facilities & Land Use Planning Committee
Meeting Date:
Time:
Location:
Friday, December 07, 2007
3:00 pm to 5:00 pm
District Administrative Center, Department of General Services
Physical Plant Conference Room
333 E. 8th Street
Oakland, CA 94606
Committee Members:  Present (* Absent)
 Nicky Gonzalez Yuen, Trustee (Chairperson)
 Dr. William Riley, Trustee
 Helena Lengel, Local 1021 Steward - COA
 Dr. Sadiq B. Ikharo, Vice Chancellor of General Services
 Mark Sennette, Director of Capital Projects
 Rosemary Vazquez, Staff Service Specialist, DGS
 John Banisadr, Purchasing Compliance Manager
Presenters and Guests:
 Bruce Dickenson, Chevron Energy Solutions
 Lindsey Corbin, Chevron
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Abel J. Guillén, Trustee
Joseph Bielanski, Academic Senate President, BCC
Shirley Coaston, Faculty Classified President
Greg Marro, Local 1021, Chief Steward, Officer
Jack Lin, Sustainability Consultant
Robert Beckwith, Director of Facilities &
Operations
Paul Johnson, Chevron Energy Solutions
Atheria Smith, Planning Consultant
AGENDA ITEMS DISCUSSED
1. APPROVAL OF AGENDA ITEMS
Agenda was approved as presented.
2. APPROVAL OF MINUTES
November 9, 2007 minutes were approved with minor changes. Rosemary will correct and
distribute final approved copy to all committee members.
3. MEETING SCHEDULE FOR JANUARY – JUNE 2008
Trustee Yuen led a discussion relating to the meeting schedule for January –June 2008.
Schedule was approved with suggested changes. Final copy will be sent to all committee
members.
Board Facilities & Land Use Planning Committee Meeting
Minutes of 12/07/07
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4. STATUS REPORT ON FACILITIES MAJOR PROJECTS
At the request of Trustee Yuen, Dr. Ikharo presented a status report on facilities major
construction/renovation projects (District-wide) which included COA – Building A, COA –
Sidewalk Project, Merritt – Building D, Laney Athletic Field Complex (Field House), Laney
Library and other projects. Material distributed included:
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A report from Mark Sennette that summarized the events that hindered the COA – Bldg.
A project;
A detailed spreadsheet with status information relating to capital projects and short-term
projects, phase II (District-wide);
A report from Director Beckwith provided background information and status of the
District-wide Parking Lot Repaving Project & Laney’s Electrical/Lighting Replacement
Project.
Dr. Ikharo began by providing background information and brief history on COA – Bldg. A
project and explained why it was more cost effective to separate the demolition from the
renovation. Lessons learned from this project included:
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Including the stakeholders in discussions during the conceptual design phase of a project
and to develop backup documentation (meeting minutes, sign-off sheets for final
versions, etc.) for historical purposes. Dr. Ikharo gave an example of how this is
currently working for the Merritt – Bldg. D project;
When projects begin, coordination with DSA is vital in keeping projects on schedule and
to avoid missed deadlines. A DSA inspector (in-house consultant) is also needed to assist
with back-checks;
Better quality controller with Project Managers. Mark Sennette is currently working on
writing specific procedures and developing standard forms. The DSG will also look into
developing an RFQ to pre-qualify contractors for future jobs.
Staff needs to interview PMs / CMs more thoroughly before they begin work to
determine if their experience fits the project needs.
Other projects were discussed with Dr. Ikharo answering any question and providing
clarification relating to materials distributed.
Director Beckwith provided status report on the Parking Lot Re-pavement Project which was
followed by an answer and question session.
5. UPDATE OF ESCO COMPANY FOR ENERGY MASTER PLAN
At the request of Trustee Yuen, representatives from the Chevron Energy Solutions Company
were asked to give a fifteen-minute presentation relating to the services their company provides.
Trustee Yuen began by giving a brief background on ESCO (Energy Services Company) and the
RFQ process that lead to the selection of this company. Dr. Ikharo stated that this company has
the technical knowledge, based on their past experience. He also explained the benefits of
Board Facilities & Land Use Planning Committee Meeting
Minutes of 12/07/07
Page 3 of 3
working with an ESCO and how an Energy Master Plan can benefit Peralta students while at the
same time saving the District money on energy costs.
Chevron’s PowerPoint presentation entitled, “Peralta CCD: A Model Environmental Education
Center” included: a background on their company’s past and present experiences, overviews of
educational components, sustainable campaign, creating a culture of sustainability, curriculum
development & infusion, creating careers – “green collar jobs” and opportunities at Peralta.
Presentation was followed by a question and answer session. Authorization to develop and
negotiate a partnership for energy master planning and energy infrastructure retrofit services with
Chevron Energy Solutions will be sent to the entire Board for approval at the December 11, 2007
Board of Trustees meeting.
6. DGS – AGENDA ITEMS FOR THE 11/13/07 BOARD OF TRUSTEES MEETING
Dr. Ikharo led a discussion, answered questions and provided clarification relating to the DGS
agenda items for the 12/11/07 Board meeting. Mark Sennette, along with Atheria Smith, was
available to answer questions and provided clarification specifically relating to selection criteria
and criteria standards for construction. Due to time constraints, Trustee Yuen suggested that
further discussion relating to delivery methods be deferred to a future meeting.
7. ANNOUNCEMENTS
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Jack Lin reminded the group that the Chancellor's Sustainability Committee Brunch is on
Saturday, Dec. 08, 2007 at 10:00 am. Every one is welcome to come and be a part of the
Peralta Colleges efforts to make a greener Peralta.
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Dr. Ikharo announced the there will be a tour of the Laney College Beginner’s Inn
projects. Tour is scheduled for Wednesday, December 12, 2007 from 1:00 pm to 2:00
pm. Tour will be an opportunity for Board Facilities committee members to see work in
progress. Notice will be sent to committee members with more information.
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Dr. Ikharo shared with the group that a check in the amount of $65,000.00 has been
received by Peralta from the County of Alameda as rebate for BCC LEED-Silver
Certification through registry with the Waste Management Authority’s Green Building
Incentive Program.
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Dr. Riley congratulated and thanked the DGS staff for the hard work they did during the
year.
8. NEXT MEETING DATE & TIME
Next meeting is scheduled for January 11, 2007 from 3:00 pm to 5:00 pm. , Physical Plant
conference room.
Meeting Adjourned