Peral ta Comm unit y College Di strict
Meeting of the Board’s Facilities & Land Use Planning Committee
Meeting Date:
Time:
Location:
Friday, November 09, 2007
3:00 pm to 5:00 pm
District Administrative Center, Department of General Services
Information Technology Conference Room
333 E. 8 th
Street
Oakland, CA 94606
Committee Members:

Present (* Absent)

Nicky Gonzalez Yuen, Trustee (Chairperson)
 Abel J. Guillén, Trustee

John Banisadr, Purchasing Compliance Manager
* Dr. William Reilly, Trustee

Helena Lengel, Local 1021 Steward - COA

Dr. Sadiq B. Ikharo, Vice Chancellor of General Services

Greg Marro, Local 1021, Chief Steward, Officer

Mark Sennette, Director of Capital Projects

Rosemary Vazquez, Staff Service Specialist, DGS

Joseph Bielanski, Academic Senate President, BCC

Shirley Coaston, Faculty Classified President


Jack Lin, Sustainability Consultant
Robert Beckwith, Director of Facilities &
Operations
Presenters and Guests:

Janet Craign, IT

Andrea Ringer

Jonathan Olkanski, IT

Charles Bohlig, EBMUD

Atheria Smith, Planning
AGENDA ITEMS DISCUSSED
1.
APPROVAL OF AGENDA ITEMS
Agenda was approved as presented.
2. APPROVAL OF MINUTES
October 5, 2007 minutes were approved as presented.
3. OVERVIEW OF EMERGENCY ALERT SYSTEM (ALERTIFY), PRESENTED BY
IT DEPARTMENT
Representatives from Alertify gave a presentation relating to their product (the Alertify System).
This system allows the colleges to quickly communicate emergency announcements to students and employees via cell phones, LAN- lines, Blackberry and e-mail). Overview included software functions, special features and benefits. Demonstration of product was conducted which was followed by a question and answer session. Estimated proposed costs are:

Board Facilities & Land Use Planning Committee Meeting
Minutes of 11/09/07
Page 2 of 3
1 st year Free
2 nd
year $16,000
3 year $16,000
4 th
year $16,000
Total for a 4 -yr Commitment: $48,000
This company also made a presentation to the Security & Public Safety Committee on Sept. 28,
2007 with favorable reviews.
4. PRESENTATION FROM EBMUD
Charles Bohlig, Conservation Department Supervisor from EBMUD gave a presentation and led a discussion relating to water audit/conservation planning and also gave a briefing of Peralta’s
Irrigation Controller System Project (District-wide). EBMUD presentation include an overview of water use and water consumption, brief history of droughts past, predictions of future water shortages and EBMUD’s plans for the future, services & rebates, water efficiency and waterless and low-flow urinals. Dr. Ikharo asked that Mr. Bohlig forward an electronic copy of presentation to be distributed to committee members for their use and information.
Update on Irrigation Controller System (District-wide) included background summary, an explanation of equipment, current trends, case studies (management is key to water savings) and landscaping design options. Presentation was followed by a question & answer and session and more discussions relating to “purple pipes” (EBMUD recycled water) and the pros & cons of using “gray water” for landscaping purposes.
5. CONSIDER APPROVAL OF BOARD SUSTAINABLE POLICY
Trustee Yuen led a discussion relating to the content of working draft of the Board Policy on
Sustainability, which was sent to each committee member for review. Trustee Yuen gave a brief background and explained that this document has now gone through many revisions based on comments from the District Academic Senate, the Chancellor’s Advisory Committee on
Sustainability, numerous members of the community who are expert in environmental sustainability, the Policy Review Committee, General Council, and, most recently, Bob
Beckwith (Director of Facilities & Operations), Jack Lin (Sustainability Consultant), and Vice
Chancellor Sadiq Ikharo.
Trustee Guillen commented that there are documented studies relating to students who are exposed to direct sunlight; they tend to do better academically. Helena Lengel suggested that the District also look into more improvements towards natural ventilation.
Draft was approved as presented. Copy will be sent to entire Board for approval at the Dec
2007 Board of Trustees meeting.

Board Facilities & Land Use Planning Committee Meeting
Minutes of 11/09/07
Page 3 of 3
6. ENERGY SERVICE COMPANY RFP UPDATE
Jack Lin gave an update relating to the Request for Qualifications (RFQ) No. 07-08/19 for
Energy Management Services:

Evaluation of submitted proposals for Energy Management Services have been completed;

Three finalists companies have been select to participate in an interview
 Interviews are scheduled for Tuesday, 11/20/07
7. MASTER ARCHITECT UPDATE (FACILITIES MASTER PLAN)
Dr. Ikharo gave an updated relating to Master Architect for Facilities Master Plan as follows:

WLC’s contract (Master Architect) is reviewing final document for signature. The
District wanted to make sure the work WLC will do is relevant to what is needed;

Facilities assessments, for each of the campuses, has begun and is ongoing;

The goal is to complete the Facilities Master Plan around Dec 2008; however, the DGS is waiting for information from the Educational Master Plan in order to complete the final report;

The McIntyre Group is looking at data (environmental scanning of the entire district) under the Educational Master Plan;

Data from the Master Plan will then be converted into capacity load ratios as required by the State Chancellor’s Office.
8. DGS – AGENDA ITEMS FOR THE 11/13/07 BOARD OF TRUSTEES MEETING
Dr. Ikharo led a discussion, answered questions and provided clarification relating to the DGS agenda items for the 11/13/07 Board meeting.
9. LANEY ATHLETIC COMPLEX (FIELD HOUSE) PROJECT UPDATE
Dr. Ikharo provided and update as follows.

Soils testing and underground utilities inventory has been completed;
 Interviews for Architect have been completed;

A team has been selected and recommendations will be sent to Board for approval in
Dec/2007.
10. NEXT MEETING DATE & TIME
Next meeting is scheduled for December 7, 2007 3:00 pm to 5:00 pm
Meeting Adjourned