BOARD FACILITIES & LAND USE
PLANNING COMMITTEE
Peralta Community College District
ADOPTED - MINUTES – MAY 09, 2008
Meeting of the Board’s Facilities & Land Use Planning Committee
Meeting Date:
Time:
Location:
Friday, May 09, 2008
3:00 pm to 5:00 pm
District Administrative Center, Department of General Services
Physical Plant Conference Room
333 E. 8th Street
Oakland, CA 94606
Present:
 Nicky Gonzalez Yuen, Trustee (Chairperson)
 Dr. William Riley, Trustee
 Abel Guillen, Trustee
 John Banisadr, Purchasing Compliance Manager
 Dr. Sadiq B. Ikharo, Vice Chancellor of General Services
 Robert Beckwith, DGS, M & O
 Greg Marro, Local 1021 Chief Stewart
 Marlene Hurd, Student Trustee
 Thuy Thi Nguyen, General Counsel
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Mark Sennette, DGS, Dir. Of Capital Projects
Joseph Bielanski, Academic Senate President, BCC
Frank Chong, Laney College President
Evelyn Lord, Laney Library
Rosemary Vazquez, Staff Service Specialist, DGS
Lorenzo Aldana, Student
Atheria Smith, SCALA Design
John Beam, Laney Athletic Director
AGENDA ITEMS DISCUSSED
1. APPROVAL OF AGENDA ITEMS
Agenda was approved as presented.
2. APPROVAL OF MINUTES
March 07, 2008 and April 11, 2008 minutes were approved as presented.
3. UPDATE ON LANEY COLLEGE LIBRARY PROJECT (Frank Chong)
Frank Chong gave an update on the Laney College Library project which included historical
background information. Dr. Chong mentioned that arrangements are being made to conduct
two meetings:
1)
One will be a meeting with Noll & Tam Architects, DGS staff, Laney library staff and other
key Laney personnel regarding the Laney Library Site Feasibility Study. This meeting is
scheduled to take place on Monday, May 12, 2008 at the Laney campus;
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2)
The next step will be to coordinate a “Town Hall” meeting at Laney inviting other
stakeholders to attend. The purpose of this meeting will be to make a public presentation
about proposed site selection for the new Laney Library. Noll & Tam Architects will
present various sites for consideration at this meeting which will be followed by a question
and answer session. Date to be determined.
Dr. Ikharo shared photos of the site feasibility locations and along with Dr. Chong led a
discussion relating drop-and- replace options vs. proposed alternative sites. After discussing
alternative sites, “Site A”, located on East 8th side of Laney, in front of the Beginner’s Inn, was
preferable. Trustee Yuen commented that he liked the idea of a new building, at this site. Dir.
Sennette commented that the timeline for this project is estimated at approximately seven months
from start to finish. Evelyn Lord provided historical background relating to the library’s current
location. She suggested including library staff during the planning process; staff has contributed
valuable insights in the past and have stated that they would like to give their input relating to
this projects.
Dr. Ikharo explained that the Administration has had discussions as to which design delivery
method to use; design-bid-build vs. design-build. No decisions have been made at this time,
pending the States’ determination on whether state monies can be used for design-build projects.
The State is working on changing the legislation. The District doesn’t qualify, under the current
criteria, to use State monies for a design-build delivery method because there is no evidence that
the District has successfully completed a project using this method. At this time the only two
options available would either be the traditional (design-bid-build) or lease/lease-back method.
If the District elects to employ either one of these delivery methods, a comprehensive set of
documentation, including construction standards, will need to be developed. In the interim, Dr.
Ikharo stated that he has instructed staff to expedite the hiring of a library specialist, as an inhouse consultant, to assist the Laney library staff with academic issues (future procurement, or
lack of) that would bring the Library into the 21st century.
4. UPDATE ON LANEY COLLEGE ATHLETIC FIELD COMPLEX (FIELD HOUSE)
Frank Chong, along with John Beam, provided an update and status report regarding the Laney
College Athletic Fields—Design Build Construction Project. The Administration has determined
that for this project the design-build delivery method will be used. Trustee Yuen reminded staff
that Board policy requires a minimum of LEED silver certification, and that staff should strive
for a higher level of LEED certification. The District is looking to replace the softball field with
a soccer field and replace the existing field with synthetic turf and upgrading the irrigation and
drainage systems. Laney College is in need of a Physical Education Field House Building that
will provide adequate storage, a new weight room, shower rooms, and locker rooms that will also
accommodate visiting athletes. Along with the new Field House, site parking spaces are needed.
Conceptual drawings have been developed and Purchasing will be soliciting for RFQ’s.
Dr. Ikharo explained that the District has decided to use a two-phase procurement process to
select a design-build entity for this project. A RFQ will be issued as part of the first phase to
solicit information, in the form of Statement of Qualifications (SOQ), to be evaluated to
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determine which entities are most highly qualified to deliver the project. In the Second phase,
the District will issue a RFP for the project to only the short list of pre-qualified vendors.
Director Sennette provided a projected timeline as follows:
RFQ Issued........................................................... ...........May 15, 2008
First Announcement ........................................................May 15, 2008
Second Announcement....................................................May 22, 2008
Response Due....................................................................June 2, 2008, by 2:00 PM
District Review and Qualified Firms Identified ..............June 16, 2008
Tentative RFP Issued (Phase 2) ....................................May/June 2008
Construction to begin......................................................February/2009
Projected Completion Date…………….…………..........August /2009
Manager Banisadr spoke briefly relating to the shift of the athletic field from a softball field to a
multi-purpose field to allow for other athletic sports events, such as soccer and discus & hammer
throws. Historical criteria for this shift were also provided. Manager Banisadr also answered
questions and provided clarifications. A student was present who spoke positively regarding the
co-ed soccer class at Laney and its diversity.
Due to time constraints, Trustee Yuen asked to bring this item back, at a future meeting, for more
discussions.
5. MERRITT COLLEGE NEW PROPOSED SCIENCE BUILDING
Dr. Ikharo gave an update regarding the new proposed science building at Merritt and mentioned
that he plans to give a report, along with Merritt College President Adams, at the next Board of
Trustees meeting. Dr. Ikharo will discuss possible options for the science facility at Merritt
College, which includes renovations to existing Building D (the current location) or construction
of a new building. Trustee Yuen would like to see issues relating to swing space clearly defined
in this report.
6. CONTRACT-BASED STRATEGIES FOR IMPROVING ON-BUDGET & ON-TIME
CONSTRUCTION PROJECTS
At the request of Trustee Yuen, General Counsel Nguyen was asked to give a presentation on
contract-based strategies in an effort to improve the contract process. General Counsel Nguyen’s
presentation included information relating to the following topics:
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Contract-based strategic for both general and Measure A contracts;
General contract template revisions;
Pre-qualifications for public contracts and the advantages and disadvantages;
Contractors Evaluation Programs and the Cities that are considering developing these
programs;
Incentives for early completion;
Major factors to consider for early completion;
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Sample contract language.
Presentation was followed by discussions on incentives for early completion and a question and
answer session. Due to time constraints, Trustee Yuen asked to bring this item, back, at a future
meeting, for more discussions.
7. SOLAR POWER (Presentation from Chevron)
At the request of Trustee Yuen, representatives for Chevron were asked to give a presentation
relating to the Energy and Sustainability Implementation Program - Early Action Program (EAP)
for PCCD. Presentation included the following information on energy solutions for discussions:
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Board policy environmental sustainability goals and 5-yr. plan to achieve these goals;
2008 EAP Scope;
EAP solar siting analysis & selection process and future solar opportunities;
Solar possibilities at Merritt;
Examples of PV ground mounts and parking canopies;
EAP construction costs and the three financing options for 2008. Trustee Guillén
requested that Chevron revise the finance option spreadsheets to include a line item for a
reserve funds to cover maintenance & operational costs;
Design-build contracting vehicles and employment of local contractors;
Energy and sustainability implementation program goals;
EAP program benefits;
EAP – next steps and timeline.
Presentation was followed by a question and answer session. After further discussions relating
to this presentation, the Trustees concluded that more level of details and discussions are needed
before final recommendations can be considered. Other comments and concerns included:
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Figures on financing options spreadsheet should be made as basic as possible so that
everyone can understand the different financing options presented;
Concerns on how this will fit into the Facilities Master Plan, which has not been
completed. How will this be addressed? More information is needed;
GRES should review this presentation and a discussion on their recommendations needs
to occur.
Model for Students - More discussions is needed on the installation of solar labs at both
Laney and Merritt. The idea is to prepare students in obtaining green color jobs.
This is a major project endeavor and more discussion is needed.
Due to time constraints and because this is a major project endeavor, Trustee Yuen asked to
bring this item back, at a future meeting, for further discussions.
Meeting Adjourned at 5:20 pm