Item 9.E-Sept. 17, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR-HR at 682-6114
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INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
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Incumbent(s) Name (if applicable): Shannon Hammond
Position #(s): 16464
Current Title: Specialist, Project and Contract Management
Current Range: 1
(JCC:76701;3D;CM3501;CC073;E)
Department: Nevada Small Business Development
College/Division: College of Business
Center (NSBDC)
Administration
Account #: 1320-116-05HK; - 05HL; -05HN
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( X ) Revised PDQ only (no change in range or title)
Range: JCC (HR assigned):
( ) Line of Progression (show titles below)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Kevin Dick, Director, Busn Envir Prgm
__________________
Date
____________________________________________________________
Winnie Dowling, Dep. Dir, NNSBDC / Sam Males, Director, NSBDC
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Gregory Mosier
Date
Dean, College of Business Administration
Action Approved by the President (Completed by Faculty HR):
Position #: 16464
EEO Code: 3D
CUPA Code: CM3501
Exempt: Yes or No Census Code: 073
Job Class Code: 76701
Range: 1
Effective Date: 9/1/2010
Approved Title:
SPECIALIST, PROJECT AND CONTRACT MANAGEMENT
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Specialist, Project & Contract Management
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Specialist, Project and Contract Management, manages grant implementation and participates in
grant and contract proposal development. The position supports the management and operation of
the Business Environmental Program (BEP) of the Nevada Small Business Development Center
(NSBDC). The position assists in managing the complexity of a program operating off campus (based
at locations in Reno and Las Vegas) and providing statewide services supported by numerous funding
sources and agreements. The individual contributes to BEP project and grant management by
developing funding proposals/contracts, and project deliverables; managing grant/contract activities
and deliverables; and analyzing financial information.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Activities/Deliverables Management
 Manage implementation of grant and contract deliverables
 Evaluate all grant and contract commitments
 Plan, organize, and design a management system and schedule that ensures the execution of
projects, and grant/contract deliverables and funded activities
 Assist the BEP Director with planning and organizing the activities of the BEP specialists and
coordinate activities of BEP administrative faculty to manage deliverable development
 Chair search committees needed to staff grant and contract funded positions in order to meet
deliverables
30% - Financial Analysis and Management
 Develop cost projections and budget recommendation for development of BEDP grant and
contract funding proposals
 Analyze program expenditures associated with grant and contract activities to assess
spending patterns and rates and provide recommendations to the BEP Director on
adjustments of expenditures for cost containment and to ensure accounts are expended in
accordance with budget projections
 Assess BEP special workload distribution on grant and contract activities in relation to salary
funds and total account budgets and provide recommendation for workload distribution and
PAF allocations to grant and contract accounts
 Coordinate with funding agencies and organizations to ensure their financial reporting
requirements are satisfied
15% - Publications and Seminar Materials
 Plan, organize and manage activities related to development, production and distribution of
publications and training seminar materials developed with contract funding
15% - Office and Information Management
 Manage the information system (WebCats, or alternatively developed data-base) requirements
of BEP specialists so that required information is organized and submitted
 Manage submission of other required administrative, and grant/contract documentation from
activities at the BEP off-campus offices
 Organize and manage the BEP records for grants and contracts, reports deliverables, data
inquiry and counseling, etc.
Position Description – Specialist, Project & Contract Management


Page 3
Work with NVEnergy, University of Nevada, Reno (UNR) and University of Nevada, Las Vegas
(UNLV) personnel to ensure proper function of BEP telecommunication and ISP services
Assist with procurement and maintenance of equipment and office supplies
10% - Grant and Contract Proposal Development
 Assist with preparation of grant and contract funding proposals
 Work with BEP director and BEP specialists (administrative faculty) to manage the
development of grant and contract proposals
 Work with BEP director to ensure the proposal developed by BEP conforms to the funding
agency requirements and plan, organize, and manage the proposal development to meet
submittal deadlines
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom
This position reports to and works under the supervision of the BEP Director on grant and contract
implementation and provide information and recommendations for management decisions. This
position conducts activities in accordance with policies and procedures established by UNR and the
BEP. The position is assigned multiple specific tasks and is expected to consult with the BEP director
if difficulties with tasks are encountered.
Impact
Inadequate performance can result in delays and inefficiency in the administration of BEP and its
projects. Errors result in loss of time and inconvenience within the program.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Project management
 Proposal development
 Planning, organizing and managing tasks or deliverables
 Budgeting
Skills:
 Effective verbal and written communication
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Establish rapport with staff and funding partners
 Establish schedules and budgets that result in quality products
 Manage schedules of project activities while ensuring that administrative procedures and
proper record keeping for projects are maintained
 Maintain professional business and work ethics and standards
Position Description – Specialist, Project & Contract Management
Page 4
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
BEP Director and staff,
NBDC staff, UNR staff
Reason for Contact
To discuss issues related to planning, organizing and managing
the production of project deliverables in accordance with
administrative, grant, and contract requirements
External
Facilities personnel at NVEnergy
Reason for Contact
To discuss issues related to telecommunications, ISP, and other
office facilities requirements
To provide or obtain information, resolving problems, and
establishing or modifying grant or contract agreements
UNR funding agencies and sub
agreement personnel
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
A Master’s Degree or a Bachelor’s Degree and one year of experience in project,
grant, or contract management activities related to planning, organizing and managing
tasks or deliverables, and budgeting
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None