ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: August 1, 2015
Title
Range
JCC
3
67322
Manager, Operations and Finance
Essential Function: Sedentary Work
Description: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary
work involves sitting most of the time, but may involve walking or standing for brief periods of time.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The Manager, Operations and Finance, for the Center for the Application of Substance Abuse
Technologies (CASAT) is responsible for the management of the CASAT office, supervision of
accounting and personnel functions, oversight for the coordination of training activities and
logistics for meetings and conferences, and submission of grant proposals. The Manager
participates on the management team and advises the Executive Director of current and
projected needs and/or status for business planning.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
30% - Accounting, Systems Development, and Maintenance
 Develop, modify, and maintain an internal CASAT accounting system which includes
setting up new budgets for each grant and contract and assisting classified staff with
budget management
 Manage the diverse and complex invoices that are required by numerous funding
sources
 Work with other campus entities (controller, OSPA) to ensure budgets and accounts are
accurate.
 Monitor all expenditures to ensure compliance with all rules and regulations.
30% - Budget Management
 Develop, prepare and manage annual budget
 Participate in grant and contract writing/development
 Prepare budgets reports for funding agencies along with the CASAT Executive Director
or Project PIs
 Provide CASAT Executive Director and Project PIs with monthly status reports of grant
and contract activity
1
Manager, Operations and Finance


Manage all personnel costs and provide reports as needed
Initiate, process, and manage all paperwork for sub-agreements
20% - CASAT Staff Supervision
 Supervise professional staff involved with operations and accounting
 Supervise Classified staff Administrative Assistants who work on multiple grants
 Supervise work study students
20%- Management of Office/HR/Training Events
 Organize the telephone system, provide oversight regarding utilization of shared
resources, assign office space
 Train Administrative Assistants and students regarding office procedures
 Conduct meetings with Administrative Assistants and students regarding proposer
submission of UNR-related paperwork
 Manage and provide oversight of all HR/Personnel actions
 Provide oversight/train staff for training activities and logistics for large conferences
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
The incumbent receives limited daily direction in the execution of core duties. Work is
performed within defined expectations for which the incumbent has freedom to prioritize and
establish unit goals. The incumbent manages numerous complex budgets independently. The
manager works with independence and latitude for initiative and independent. Decisions are
made within existing protocols following analysis and research of available courses of action.
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The position consults with the Executive Director on overall goals and objectives of the unit and
then executes the financial responsibilities per policy. The incumbent is expected to advise the
Executive Director regarding current business status to facilitate efficient and effective
managerial decisions.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
☒
Analytical Thinking
☒
Communication
☒
Diversity and Inclusion
☒
Financial Responsibilities
☒
2
Manager, Operations and Finance
Human Resource Responsibilities
☒
Leadership
☒
Program/Project/Functional Knowledge
☒
Resource Responsibilities
☒
Serving Constituents
☒
Teamwork
☒
Other (specify)
☐
6. Minimum requirements of the position. Minimum requirements should be consistent
with the Job Evaluation Model. If Line of Progression, minimum requirements must be
defined for each range.
Education
Experience
Bachelor’s Degree
Four years of related professional experience
Master’s Degree
Two years of related professional experience
Relevant Experience: In budgeting, accounting systems, and office
management
Certification and Licensure: None
Schedule or Travel Requirements:
 Variable work schedule
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
 Budget development and fiscal management
 Proposal development on grants and contracts administration
 Higher education policies and procedures on allowable use of funding resources and
grants, contracts, and sponsored projects
 Reporting to university, state, and/or federal agencies
Skills:
 Supervisory skills
 Proficiency in use of a personal computer and current software applications, including
but not limited to, Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Each funding agency’s requirements for budgeting and expenditures
Ability to:
 To create accounting systems
 Produce professional reports
 Be sensitive to disabilities and cultural and ethnic diversity issues
3
Manager, Operations and Finance


Manage resources effectively and efficiently
Manage, prioritize, and complete multiple projects/tasks in an efficient and timely
manner while maintaining focus on organizational goals
4