ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: September 1, 2015
Title
Range
JCC
2
67722
Manager, Business Operations
Essential Function: Sedentary Work
Description: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary
work involves sitting most of the time, but may involve walking or standing for brief periods of time.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The Manager, Business Operations maintains and ensures the financial integrity of the Nevada
Wolf Shop. The incumbent is responsible for working with the Director and Business & Finance
to develop and interpret detailed cost and accounting information and make recommendations
regarding the efficient utilization of resources, inventory turns and margins as well as accounting
procedures. The position also supports the human resource functions within the department
and supervises the shipping and receiving team. The Manager assists other store managers in
the analysis and development of departmental budgets, year-end inventory, and audits. The
Manager, Business Operations may be asked to answer requests and/or solve problems on
behalf of the Director.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
60% - Financial Management
 Prepare or coordinate preparation of financial and administrative reports; analyze and
interpret statistics, financial data and management planning data for predicting resource
needs and developing long range plans
 Analyze and plan for the needs of staff, capital equipment/improvements, supplies, and
services and take appropriate action, considering budget limitations
 Advise Director and staff on financial matters, instruct and orient new members of staff,
faculty or administration
 Interpret, implement, develop and recommend changes to rules, regulations, policies
and procedures set forth by the university or outside governing agencies
 Provide continual improvement of the budgeting process through education of
department Associate Directors on financial issues impacting their budgets
 Provide timely and accurate analysis of budgets, financial reports and financial trends in
order to assist the Director
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Manager, Business Operations
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Evaluate and advise on the impact of long range planning, introduction of new programs
and strategies
Enhance or develop, implement and enforce policies and procedures of the organization
by way of systems that will improve the overall operation and effectiveness
Represent the store at meetings or conferences and at all levels of the university
organization
Coordinate and participate in internal and external audits; prepare audit work papers
Prepare year-end analytical summaries
Designate a timetable to complete the year-end inventory at each location
Prepare and send out bid information for year-end inventory if requesting additional
services
Prepare daily sales reports on occasion
20% - Budget Monitoring
 Manage and control expenditures in accordance with budgeted amounts; authorize
requests for supplies and services or other purchases, rarely requiring higher level
authorization
 Prepare major operational and special budgets; coordinate or direct preparation of
budgets for reporting units
 Develop and establish procedures for the budget process and daily operations according
to policies and procedures established by the university and outside governing agencies
 Control and manage proper accounting and records of operational and special budgets,
typically utilizing a computerized system; design and implement new procedures or
computer systems; manage cost control practices
 Coordinate human resource and payroll processes
10% - Supervision
 Supervise, monitor or coordinate work activities of subordinates in areas of accounting
and shipping and receiving
 Conduct performance evaluations
 Oversee the training and development of accounting staff
 Act as a project leader coordinating and/or supervising work of professional staff
10% - Quality Control
 Optimize the handling of bank and deposit relationships and initiate appropriate
strategies to enhance cash position
 Monitor and ensure cash handling procedures are followed
 Ensure daily accounting duties are accomplished, accounts receivable and payables
 Troubleshoot discrepancies and investigate shortages
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
The Manager makes decisions related to the management of the accounting functions and the
Nevada Wolf Shop. The incumbent also shares overall responsibility for the store with peer
managers in the absence of the Director. The Director seeks the input of the Manager on
recommendations to improve sales and in budget planning.
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Manager, Business Operations
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The Manager receives goals and objectives as well as assistance on personnel issues from the
Director. Consultation with the store director can include issues regarding: personnel, new
partnerships/businesses, conflict resolution with departments (both internal and external),
Federal/State/NSE/University policies/compliance, NSE/university/division/department goal
obtainment/support, and strategic planning.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
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Analytical Thinking
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Communication
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Diversity and Inclusion
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Financial Responsibilities
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Human Resource Responsibilities
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Leadership
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Program/Project/Functional Knowledge
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Resource Responsibilities
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Serving Constituents
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Teamwork
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Other (specify)
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Manager, Business Operations
6. Minimum requirements of the position. Minimum requirements should be consistent
with the Job Evaluation Model. If Line of Progression, minimum requirements must be
defined for each range.
Education
Experience
Bachelor’s Degree
Two years of related work experience
Master’s Degree
One year of related work experience
Relevant Experience: increasing responsibilities in accounting, including at
least one year in a supervisory role
Certification and Licensure: None
Schedule or Travel Requirements:
 Occasional variable work schedule
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
 State and federal laws and regulations pertaining to budgets and accounting practices
 Accounting in higher education
 Retail accounting practices and inventory procedures
 Auditing requirements, guidelines, and practices
 Accounting and budgetary theories, principles and practices
 Principles of supervision, employee development, and performance evaluation
Skills:
 Critical thinking to independently solve complex problems without prior solutions
 Decision making
 Proficiency in use of a personal computer and current software applications including but
not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Relationship-building with unsurpassed interpersonal skills
Ability to:
 Maintain a productive climate and confidently motivate, mobilize, and coach employees
to meet high performance standards
 Design, plan, organize, and implement projects and tasks within an allotted timeframe
including goal-setting
 Develop and maintain effective working relationships with the general public, co-workers,
university faculty, staff, students, and administrators, and those contacted during the
course of work
 Work well under pressure to meet multiple and sometimes competing deadlines
 Use computer systems and software packages to develop records and reports
 Gather and organize data, preparing a variety of reports
 Support University and standard accounting practices in achieving fiscal goals
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