Item 2-H-November 9, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Nancy Roget
Position #(s): 10448
Current Title: Instructor/Director, CASAT
Current Range: AC 0(I)
(JCC:78306;E)
Department: Center for the Application of Substance College/Division: Vice President,
Abuse Technologies (CASAT)
Health Sciences
Account #(s): 1320-122-17EA; -17EF
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 5
Proposed Title: Executive Director, Center for the Application of
Substance Abuse Technologies (CASAT)
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Thomas Schwenk
Vice President, Health Sciences / Dean, UNSOM
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the Provost/President (Completed by Faculty HR):
67323 Range:
5
Pos #(s): 10448
JCC:
EEO: 1A
Eff: 11/1/2012
Approved Title: Executive Director, Center for the Application of Substance Abuse
Technologies (CASAT)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:______________________________________________
Printed Name: ____________________________________________________
Rev: 10/1/2012
__________________
Date
Position Description – Executive Director, CASAT
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Executive Director for the Center for the Application of Substance Abuse Technologies (CASAT)
reports directly to the Vice President of the Division of Health Sciences (DHS. The Executive Director
administers and manages all aspects of the Center, provides overall supervision and management of
staff, with numerous direct reports, oversees and manages CASAT’s budget, including both revenues
and expenditures related to designated state funds, grants, contracts, foundation funds, income,
indirect, and sales/service accounts and provides direction and assistance in all grant/contract/
foundation writing and fundraising activities. As a Center with minor, certificate, and graduate
emphasis academic programs, the Executive Director has ultimate responsibility for all academic
activities associated with the Center, including student recruitment/retention, scheduling/delivery of
academic courses, evaluation of courses and faculty, and student satisfaction with academic
programming. Finally, the Executive Director serves as the public representative of the Center to the
University and the local community and state.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
25% - Budget Oversight/Management
 Assist in development of all grant, contract, and foundation budgets along with the Operations
and Finance Manager and Principal Investigators
 Approve all budgets, including overall CASAT budget
 Negotiate funding and state budgets with DHS Chief Financial Officer and staff
 Determine staffing levels based upon funding allocations
 Approve all center-level expenditures
 Correspond/meet with all Grant Management Organizations for discussion of projects
 Respond to fiscal concerns identified by the Office of Sponsored Projects Administration
(OSPA)
35% - Supervision/Management and Administration
 Serve as the main contact for the University Human Resources regarding staff issues
 Conduct quarterly management team meetings and biannual staff meetings
 Supervise classified staff and conduct and/or review annual evaluations
 Review and approve all annual faculty evaluations before submission to the Vice President of
DHS for final approval
 Review and approve the hiring of faculty, staff, students and consultants and LOAs/LOBs
 Approve all staff travel requests and travel claims and all annual and sick leave requests for
direct reports
 Attend monthly Deans/Directors and Vice President of DHS Meetings
 Write and develop CASAT’s Strategic Plan with input/assistance from CASAT staff
 Ensure that CASAT is in compliance with the University bylaws, policies and procedures

20% - Grant/Contract/Foundation Development and Implementation
 Write proposals and amendments and serve as the Principal Investigator or Co-Principal
Investigator for grants, contracts, and foundations
 Supervise the development of grants, contracts, and foundation applications
Position Description – Executive Director, CASAT
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Identify grant/contract/foundation opportunities, assign staff to develop applications, and
instruct staff on how to write grants, contracts, and foundation applications
Assist financial staff in developing and submitting grants and contracts through OSPA and
through Foundation and Controller’s Office
10% - Oversight of CASAT’s Academic Programs and Students
 Review and approve CASAT’s course offerings and schedules
 Address student grievances and grade changes
 Oversee and assign resources for student recruitment/retention activities
10% - Community Development Activities and Relationship Building
 Attend and host meetings with community partners, federal, state, and local funders, and
donors
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Executive Director acts independently to achieve objectives with occasional reporting to the Vice
President. Specifically, the position is able to make financial and staff decisions related to the
Center’s grant/contract/foundation funding that are aligned with University policies and practices. The
Executive Director consults with the Vice President of DHS in matters of strategic planning and goals
of the Center.
Impact:
The Executive Director makes decisions that significantly impact CASAT and its sustainability. The
individual takes actions and make decisions that impact CASAT’s staffing, finances, academic
programs, grants/contracts/foundation applications, and interaction and community partnershipbuilding activities. The decisions made and the actions taken by the Executive Director are vital to
CASAT’s financial survival. Likewise, constituent satisfaction within the states, tribes, and jurisdictions
throughout the regions served by CASAT is necessary to ensure the success of all grants and
contracts and uphold the University’s reputation. Should existing standards and levels of satisfaction
fail to be met, subsequent grant awards would be jeopardized. Inadequate performance would not
only impact future funding from grants and contracts but the credibility of CASAT, DHS, and the
University. If CASAT’s reputation is diminished, the ability of CASAT to attract other grants and
contracts would negatively affect the University’s public service and research missions.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Substance use disorders and mental health (behavioral health) regarding prevention,
treatment, and recovery issues
 Technology transfer research and implementation science as it relates to evidence-based
practices in behavioral health
 Mechanisms related to translating research into useful training events, curricula, academic
courses, and products for substance use disorders and mental health professionals and other
allied health professionals
Position Description – Executive Director, CASAT
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Skills:
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Federal, state, and local funding sources related to behavioral health regarding prevention,
treatment and recovery issues in association with implementation science, technology transfer,
dissemination of research and evidence-based practices, certification of behavioral health
treatment and prevention programs, logistics/conference planning, and training and academic
programs.
Evaluation and research methodology as it relates to behavioral health regarding prevention,
treatment, and recovery issues
Information technology and social media as it relates to behavioral health
Designing and implementing training events, both in-person and web-based
Logistics/conference planning
Grant writing
Developing and implementing budgets
Supervising and managing staff
Implementing planned grant/contract activities within project timelines
Facilitating meetings
Public speaking in academic, training, and community settings
Report and letter writing
Effective communication with funders, donors, faculty colleagues, and CASAT staff
Editing curricula, and grant and contract applications
Ability to:
 Provide leadership to faculty and classified staff
 Communicate verbally and in writing in a professional manner
 Conduct academic, professional, and community-based presentations
 Solve complex problems related to funding, staffing, and University and community relations
 Manage numerous projects at the same time (multi-tasking)
 Work independently and set/meet goals
 Develop and secure new funding streams
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
VP of Research
Department Chairs
OSPA Staff
Faculty
Students
External
Federal Administrators
Grant Project Officers
State Officials
Reason for Contact
To discuss issues related to contracts/grants
To negotiate grant activities with faculty
To address issues related to grant/contract funding and budgets
To explore collaborative projects and negotiate amount of grant
buyouts
To resolve problems with courses or faculty
Reason for Contact
To discuss new directions for grants/contracts and new sources of
funding
To discuss project’s progress, to submit a report and/or to report a
problem or discuss a change in grant activity
To negotiate new contracts or address areas of concern with current
contract
Position Description – Executive Director, CASAT
Trainers/Consultants
Stakeholders
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To negotiate scope of work and to provide feedback on completed
work
To listen to an evaluation of services provided and attend to
additional stakeholder needs
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution with emphasis or major in
psychology, social work, sociology, health, counseling or related field
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and four years, or a Doctorate and two years, of experience in
managing and directing grant-supported community-based programs or universitybased centers that provide training and educational services with a preference for
agencies or university center’s that focus on substance use disorder/mental health
issues in prevention, treatment, and recovery
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None