COUNCIL OF LIBRARY DEPARTMENT HEADS MINUTES MARCH 1, 2010 Present: Dean Michael Binder, Brian Coutts, Timothy Mullin, Connie Foster, Haiwang Yuan, Bryan Carson, Jennifer Wilson, Josh Hawkins and Jan Renusch Minutes: The February 22, 2010, minutes were approved as submitted. Web & Emerging Technologies: Haiwang reported that he had demonstrated the redesign of the UL Web home page at the DLPS faculty and the Web & Emerging Technologies Working Group meetings and received a lot of helpful feedback about the placement of the links to the subscribed Databases and e­books, the layout of the menus and the search box that look disconnected, the redundancy of the term "search," and the relocation of the branding text "Discover Our Resources" without the next line. He will work with HitCents to incorporate the feedback into finalization of the redesign. ­IT has asked Haiwang to download the test­run of the WKU iPhone app with the UL component to his phone. Mike is going to set up a task force to find a text messaging service (SMS). Bryan has been looking for a free service such as the new Google Voice, and will sit on the task force with Haiwang. Mike is also going to set up a task force to work with Haiwang on a mobile version of the Libraries' Web site to be linked from the iPhone app and work with other smart phones. ­The Horse in Kentucky Exhibit Web site is nearing completion. ­Haiwang is studying the best­practice/hall­of­fame academic library web sites and figure out what we can learn from them. He will bring the results of his studies and all the decisions and feedback resulting from the said meetings and the meeting on the e­commerce to HitCents so that they can start working on the online shopping project and making improvements upon the prototype of the home page redesign. Development: Josh discussed the proposal process with Dollar General. Four proposals have been submitted through their online application process ­ WKLT Summer Camp, Book Fest, Adult Literacy program, and overall gift to name the new Literacy Center. Applications were due on Feb 25 and we will have a response by May. Marketing: Jennifer reported briefly on US Bank art show Preview Party and Awards reception. Both evenings went well with close to 72 at the Preview Party and over 453 at the Awards Ceremony. Marketing for the art show will continue throughout the month with Craig Browning scheduled to do the WNKY morning show and Amy Bingham DeCesare is spotlighting the show in her View from the Hill segment. There will also be a couple more ads in the Daily News promoting the show along with promotion during Gallery Hop featuring the art show. Jennifer distributed the brochure for summer camps at the Kentucky Museum for everyone to see what is going to be out in the community. She is currently completing the general workshop brochure for Museum Education and needs feedback on the Owensboro rack card to finish that project. Marketing is working on Book Fest ads for SOKY and the Daily News. This year, with the decreased ad rate in the paper, we are able to promote the Book Fest more frequently and highlight the new location. Her report ended with discussion on putting the Preview Party on the same night as the Awards Reception for next year. Positive comments included title sponsors (US Bank) and award sponsors would be able to attend the entire evening and not be committed to two nights. Timothy also mentioned it would be easier to get students for one
night rather than two; using staff and students for one night would be more financially beneficial and less exhausting. The Preview Party could take place from 5­6:30 and the Awards Reception could follow with a new catering schedule, etc. from 7­9 pm. The general conclusion was that it seemed to be feasible. Dean’s Report: Mike is working on appointing a task force to find a text messaging service (SMS) and a task force to work with Haiwang on a mobile version of the Libraries' Web site to be linked from the iPhone app and work with other smart phones. Department Reports: DLTS: Connie met with the people in DLTS who handle supplies and created a list of items, projecting usage and costs, so Eric can manage orders and budget allotment better. Additionally, Jack prepared a report on CoLibri use and its considerable increase and a separate in­house mending/repairs report. With these reports Eric should have a much better idea of the DLTS side of processing needs for University Libraries. ­KULS updates contributed to OCLC database between July­Dec. 2009 were 578. Connie and Suellyn continue to discuss and experiment with ways to get scanned, searchable documents to upload to TopSCHOLAR®. Sally Kuhlenschmidt helped by querying a listserv on campus. Several good suggestions came from that. ­Per Sue Lynn McDaniel’s request, starting Feb. 22, Amanda will enter the KY Library accession number in bib records using the locally assigned tag number 945. This number will serve as a way to match TOPCAT records with those in Past Perfect. Nelda and Deana and Sue Lynn are still looking at exports from TOPCAT to KenCat, but that has to be a lower priority this year while Nelda focuses on Web Voyage. ­Jack Montgomery lectured in a religious studies class and led library instruction classes for Professor Lloren Foster’s African American Experience classes. ­Library Technology Team did the following: Dean's area: connected 10 computers to replacement network printer. DLTS: requested and obtained e­mail address for fax/scanner, and met w/ IT Techs regarding e­mail process; updated OCLC user login information; disinfected viruses on various computers. DLPS: installed Dreamweaver upgrade on 2 computers, began preparations for migrating Ariel software to a more modern computer in ILL office. Reinstalled OCLC ILLiad software on DLPS staff computer, worked with networking office regarding upgrading network upgrade in Helm over Spring Break to resolve low bandwidth issues Kentucky Library/Museum: conferred on process to update/upgrade several computers and on OCR scanning software. Glasgow Campus Library: made 2 site visits to re­image the 6 computers and install additional software we provide for student access to databases, etc. ­the reimage process also migrated the computers from Novell network software to Active Directory. Replaced the two old computers at the circulation desk and installed software. Systems support: Josh worked on AD additions and deletions; started two customized Access reports for DLTS and DLPS; worked on KULS updates. DLSC: US Bank Art Show had two great receptions – 72 for the Friday Preview and 453 for the Saturday awards. 21 pieces sold for $2,470 to this point. (last year over $8,000 due to one patron)
­Timothy had a very good meeting in ETown with Solid Light on Friday. The research is moving along with help from Honors College student, Claire Priddy, who is working on this for her Senior Honors Thesis. ­­Several things are still being worked on: ­­Extension on wall overlooking Garden Gallery ­­Lighting and flooring in E300 in preparation for Quilt Gallery ­­Planning for HVAC system in floors 1 & 2 in old section ­­New flooring in break room ­Kentucky Museums and Historical Association is holding an executive nd th th committee meeting on the 22 and a management seminar the 29 and 30 at the Kentucky Building. DLPS: New Music Building ­ Eric represented us at a meeting concerning construction of the new music building on the hill behind the Ivan Wilson Fine Arts Center. The new building will house two rehearsal halls (instrument and choral), music library, commons spaces, administrative faculty offices and storage and support spaces. Construction will start May 2010 and be completed August 2011. We will lose access to existing handicap spaces, and access to construction site will be cordoned off. We can anticipate noise from dynamiting this summer and the usual construction noises and disruption. ­Cravens Fifth Floor Compact Shelving ­ After an inquiry, Central Business Group (CBG) has agreed to honor their original estimate of $27,033 to install space saver compact shelving. ­Kentucky Live! ­ Fred Gross, former Journal­Courier reporter (New Haven, CT) and author of One Step Ahead of Hitler: A Jewish Child’s Journey Through th France will be the featured speaker Thursday, March 4 at 7:00 p.m. at Barnes & Noble Bookstore. Bryan Carson’s review of the book appears in this Sunday’s Daily News (February 28) page 12C. ­New Subject Databases ­ Retrospective indexes for Readers’ Guide, 1890­1982 and Education Index, 1929­1983 from H.W. Wilson became available this week. RG provides access to 3 million articles from 375 magazines. EI provides access to 850,000 articles including book reviews from over 800 periodicals, many of them peer­reviewed as well as the full­text of the Wilson Library Bulletin from 1914 to 1983. ­New Legal Database ­ Access to HeinOnline, one of the nation’s premiere legal databases, became available this week. It provides access to 50 million pages of legal history, coverage of 1,300 law and law­related periodicals, the Federal Register and Code of Federal Regulations, US Attorney General Opinions, coverage of U.S. Reports back to 1754, famous th th world trials back to the 1700s, legal classics from the 18 and 19 centuries, Treaties and Agreements, US Statutes at Large, English Reports (1220­1865), and U.S. Code. The Selden Society online collection contains official publications from the Selden Society including the Annual Series Vols. 1­117 (1887­2000) and the Supplementary Series Vols. 1­13 (1965­2000). These series provide essential source materials for the study of the common law back to the Middle Ages. Adjournment: The CLDH will not meet on March 8 due to spring break. The next meeting March 15 will meet at 9:30 to 11:00. The time change is due to a Provost candidate interview. The meeting was adjourned at 11:30 a.m. For the Council, Jan Renusch