LIBRARY LEADERSHIP COUNCIL
MINUTES
AUGUST 29, 2011
Present: Interim Dean Connie Foster, Amanda Drost for Deana Groves, Timothy
Mullin, Brian Coutts, Amy Hardin, Haiwang Yuan, Bryan Carson, Kristie Lowry
and Jan Renusch
Minutes: The August 15, 2011, minutes were approved as submitted.
Dean’s Report: Connie distributed the Java City Report from Jack Montgomery
for review. Jack will attend the September 19th meeting and the future of the
Java City performances will be discussed.
-A discussion on Library Surveys revealed the need for a new updated survey
on the Web.
-The next LLC meeting is September 19.
Web & Emerging Technologies: Haiwang reported that migration of WKU Libraries
website to the new OUCampus content management system (CMS) is nearly
complete and ready to launch on September 1, ahead of schedule. Haiwang
thanks everyone who has been involved in the migration during the summer,
particularly Bryan Carson, Sandy Staebell, and Suellyn Lathrop, as well as
our student workers William Kotheimer and Aditya Kashyap Tangeda for their
hard work! Haiwang also appreciates all those who asked to help during the
summer and thanks them for their patience. Haiwang will give a series of indepth training classes in the coming month for the Web & Emerging
Technologies Work Group members and all library employees who are interested
in learning, particularly those who are responsible for each of the units of
the Libraries. The migration of Libraries website to the new system is a
paradigm shift, a shift from technical coding to content management.
Therefore, Haiwang suggests that all coordinators of the Libraries’ units be
responsible for the content of their units, although they can designate
others in their units to do the technical work of web development, updating,
and maintenance. Haiwang will coordinate all these efforts and offer
technical support and training. Migrating the largest website on WKU campus
has been a huge project. It’s likened to building a new building and moving
all the stuff from an old building. Now that the building has been built and
nearly all the stuff moved in, Haiwang welcomes any feedback with regard to
the completion and improvement of the website as he and his team work to
finish the remnant pages yet to be migrated.
Development: Amy is working with the College Heights Foundation to get
descriptions of accounts, spendable funds, and who can authorize
expenditures.
-The letter to Book Fest sponsors and the Smuckers’ proposal will be going
out this week.
-Amy is waiting on the Library Consultants’ report to determine her FY
priorities.
-Amy is meeting with John Paul Blair this afternoon regarding the HIK
exhibit.
-Amy said she had some great news regarding an estate gift to the Libraries
from Rad Scott in Alabama and is waiting for documentation. More information
is to follow as it becomes available.
Literary Outreach: Kristie reported that the events for the Louisa May Alcott
SOKY Reads! program will start this week with book giveaways on Thursday. The
first will take place at noon in Java City where Alternative Alcott, a
collection of Alcott’s thrillers, satirical narratives, and feminist works
will be given away. The public library will give away copies of March and
Little Women on Thursday at 1pm at Riverview at Hobson Grove. The SOKY Reads!
PSAs should be starting on WBKO and WKYU, and a press release has been sent.
There was an ad in this Sunday’s Daily News regarding the book giveaways as
well.
-The winner of the Evelyn Thurman Award has been selected, and work will
start on bringing that author to Bowling Green in November. Authors continue
to RSVP to Book Fest invitations, and now that Cassandra is back (and once
she has a computer) and with Cathi Barth starting September 6, the invitation
process should ramp up quite a bit. Approximately 30 authors have confirmed.
-The Kentucky Literary Award Committee is being formed, and LouAnn Crouthers
from the English Department and Jonathan Jeffrey from Special Collections
will be the representatives from WKU. Each Book Fest partner will have two
people on the committee, and the award will be presented at the Book Fest’s
“Meet the Authors” event. The 2012 award will be given to a work of fiction,
and Kristie said that she would take any nominations for the award to the
committee for consideration. Authors should have published their book in 2010
or 2011, and the book should either have a strong Kentucky presence or be
written by a Kentucky author. The 2013 award will be given to a non-fiction
work that meets the same criteria, but has been printed in 2011 or 2012.
Department Reports:
DLSC: The Java City/Garden Café did not open this morning as promised. It is
now scheduled to open Tuesday, September 6.
-Construction is running ahead of schedule with several of the HVAC units
already in place.
-The Education Unit is joining in the 150th Anniversary of Civil War on
September 17th with activities all day and with a booth at the International
Festival on September 24.
-Three DLPS faculty members are participating in the Kentucky Humanities
Council Speaker Bureau – Sue Lynn McDaniel, Nancy Richey, and Sandy Staebell.
Christy Spurlock spoke at the Kiwanis Club August 24th.
-A reception for a folk life exhibit “Yours for the Carters”: The Vintage
Sound Collections of Freeman Kitchens had about 50 people in attendance on
Saturday afternoon.
-A reception for the Robert Morningstar photo exhibit Shooting the Big Shots:
Celebrities on the Chautauqua Circuit is scheduled for Monday, September 12.
DLPS: New Faculty Orientation - Peggy Wright, Bryan Carson, Amanda Hardin,
Nancy Richey, Brian Coutts and DLPS Student Assistant Christopher McConnell
used the libraries’ first Jeopardy Game to provide an innovative orientation
to the libraries and their services for new WKU faculty. Christopher hosted
the game on Monday, August 15 at 2:00 p.m. The libraries’ new red t-shirts
were presented to the winners. Information packets were handed out at a
noontime fair as well as at the orientation.
-DLPS Annual Fall Retreat - This year’s retreat was held at the Carroll
Knicely Center on Tuesday, August 23 from 8:30 a.m. to 4:00 p.m. The
department reviewed WKU’s strategic goals and objectives, discussed ideas for
classroom improvement/technology projects and reviewed the budget for 201112. Ideas for Constitution Day/Banned Books Week were reviewed. Reports were
received from all units and department standing committees.
-DLPS Highlights - A summary of notable achievements by the department was
distributed at the retreat.
-DLPS Fall Series - The new postcard promoting this year’s fall presentations
in the Far Away Places series and the Kentucky Live series has been printed
and will be mailed out to our Friends and past attendees.
-“We’ve Been Everywhere” - This is the title of a new in-house library series
conceived by Peggy Wright and developed by Peggy and Brian. Two programs are
planned for the fall and spring semesters. The series is designed to share
travel, research and work experiences of library faculty, staff and students
abroad. Talks will be held in Helm 100 on Wednesdays at 10:00 a.m. followed
by refreshments.
-ILLIAD - Our ILLiad system in ILL continued to expand in 2010-11. 1,389
patrons signed up for the service. The top three departments are Psychology
(121), Biology (107), and History (107). 3,600 requests were processed last
year. This is up 30% from last year. Turnaround time for articles received
electronically has been reduced to 3.98 days.
-Kawanishi Sister City Program = Keiko Fujii, the Project Manager for
Cultural & International Exchanges for the City of Kawanishsi, visited
Bowling Green during the past week and was a lunchtime guest of the Interim
Dean of Libraries, Connie Foster and DLPS Head, Brian Coutts. She toured the
new ERC in Gary Ransdell Hall with Roxanne Spencer and Ellen Micheletti and
met with College of Education Dean, Sam Evans. The city of Kawanishi and WKU
Libraries exchange library materials on an annual basis and Japanese students
regularly spend a week with Bowling Green and Warren County high schools.
DLTS: Amanda Drost reported that Nelda Sims completed the TOPCAT/Voyager
fiscal period close process. TOPCAT/Voyager was successfully upgraded to
version 8.0.0 during the first week of August.
-DLTS started getting MARC records as a result of a GPO pilot project. Nelda
loaded the records from October and November of last year.
-Materials for the Elizabethtown library are now being sent there and are no
longer housed in the 3rd floor break room. There is a wire basket by the
mailboxes where the materials can be placed.
-Technology Highlights: Provided tech support for Library Kick-off
presentations and keynote speaker; finished imaging and installing software
on the 3 grant awarded laptops and laptops were given to the recipients in
DLTS and DLSC – assisted recipients in logging into the network the first
time to cache NetID credentials for use wirelessly. Installation of Voyager 8
installations is complete for on campus computers – site visits to Glasgow
and Owensboro campuses will be scheduled and combined w/the re-imaging of
public access computers in both locations.
Dean’s area: replaced computer for Literary Outreach Coordinator; replaced
hard drive on computer for new staff assistant; working on resolving hard
drive problems with student assistant’s computer hard drive; re-installed
Adobe CS5 suite and all other software on Haiwang’s computer after migration
to Windows 7.
DLPS: provided tech support for LME Adjunct Faculty meeting at ERC. Resolved
compatibility issues between MS Visual C++ and Symantec Endpoint on two
computers; re-imaged 5 wireless computers for patron check-out – 3 AC power
supply units will need to be ordered; opened Help Desk case w/WKU IT to
resolve issue w/one network port not working in Helm 108b computer lab – IT
sent student tech to look at the problem rather than sending network tech to
fix the port – working w/IT to resolve the issue; updated software on
Reference Desk computers; updating computers in our labs and classrooms to
accommodate Asian languages and keyboarding issues prior to CI’s CLC using
the computers; re-imaged 5 public access computers in ERC; provided tech
support (equipment) for DLPS faulty retreat;
DLTS: Adobe PDF file print issues were resolved; worked w/Student Technology
to prepare Print Release Station in Reference for firmware upgrades for
windows 7 environment; Josh ran monthly reports for DLTS stats
DLSC: replaced Lynne Ferguson’s computer; data files from old Mac G4 scanning
computer have finally been copied to new computer and the new computer and
scanner will now be installed in the KB. The data copying process alone has
taken a bit over 15 hours due to the differences in Mac vs. Windows file
naming conventions. Every time the copying process encountered a file name
not compatible to Windows the copy process would stall we would have to
change the file name appropriately and begin the process again.
Systems: David assisted Library Systems Coordinator in trouble shooting
problems w/Primo and EZProxy – now dealing w/possible problems between Primo
and IE 8; Josh worked on additions and deletions lists for AD.
Strategic Planning: Connie distributed copies of the CAD Strategic Priorities
for review and discussion.
Staffing Plans: Connie and the department heads discussed the format and
template for Staffing Plan Phase II. The deadline to Academic Affairs is
September 16.
Adjournment: The meeting was adjourned at 11:50 am.
For the Council,
Jan Renusch