POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Special Events Coordinator
Exempt
CATEGORY:
GRADE:
Professional Support
C
JOB SUMMARY:
Responsible for developing and maintaining guest lists, identifying
opportunities for special media events, and a master calendar of events for the District on the
internal & external college web sites.
ESSENTIAL FUNCTIONS:
1. Maintain the master calendar for the College district on the internal and
external college web site reflecting all activities, events, special occasions,
special and distinguished visitors to the College, official College sponsored
activities, auditing and accrediting visits, specialized training functions,
media events and any other activities relating to the District.
YEARLY
PERCENT OF
TIME
15%
2. Maintain current and appropriate lists of community organizations, guests,
advisory committees and special interest groups or individuals.
Periodically review lists with the AVP Marketing & External Affairs and
appropriate staff members to ensure accuracy and applicability.
15%
3. Monitor the organizational development and awareness of the College
District’s history in order to anticipate opportunities for special event
consideration.
10%
4. Coordinate with the College administrative staff to be aware of key dates
and milestone events in programs, projects, and developmental activities
as a basis for recommending potential special events.
10%
5. Recommending events for consideration of special recognition and
ensuring appropriate protocol procedures are followed during special
events.
10%
6. Developing and maintaining, in conjunction with Public Relations and
Marketing, active liaison with local media sources, and developing
potential local corporate sponsorship in support of approved special
events.
10%
7. Develop appropriate guest list, establish time lines for event preparation,
coordinating printing, mail and track of invitations, coordinate supporting
activities, and finalizing post-event follow-up.
10%
8. Identify, develop, write and edit written material for public dissemination
(i.e. external a7 internal master calendar on College website and e-mails).
10%
Effective 7/2/02
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9. Assist with coordination of activities and events in the community.
10. Coordinate community activities with College staff & provide input on
promotional activities.
5%
5%
REPORTING RELATIONSHIP: Director Marketing & Community Relations
SUPERVISORY RESPONSIBILITIES: First level supervisor to assigned staff.
BUDGET RESPONSIBILITIES: None
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree
EXPERIENCE: Three (3) years experience.
CERTIFICATIONS/LICENSURES: None
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities: Good organizational skills, ability to handle multiple tasks
simultaneously and excellent written and oral communications skills.
2. Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3. Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle
materials. Duties performed causes light fatigue of eyes, fingers, or other faculties due
to long periods of standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing
behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point
of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
Effective 7/2/02
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