POSITION DESCRIPTION
TITLE:
EXTENDED TITLE:
FLSA STATUS:
Financial Aid Coordinator
FA Coordinator, Student Loans
Non-exempt
CATEGORY:
Classified
GRADE:
F
JOB SUMMARY: Responsible for assisting the Assistant Director with administration, planning and
coordination of a designated program, department or unit within the Financial Aid Department.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
20%
1.
Responsible for coordinating all activities related to the operation of the William
D. Ford Federal Direct Loan Program and alternative loans to include keeping up
to date with changing regulations, interfacing with COD, NSLDS and loan
servicer’s, overseeing default aversion activities and assisting in development of
policies, procedures and forms.
2.
Responsible for determining eligibility for and processing of student loan
applications.
20%
3.
Oversee receipt, disbursement and transmittal of returned loan funds. Responsible
for reconciliation of the loan fund pass through account.
15%
4.
Coordinate all entrance and exit loan counseling sessions to include arranging
schedule, ensuring schedule is posted on financial aid web page, updating entrance
presentations based on updated regulations and designing and implementing
enhancements to the entrance and exit loan counseling procedure.
15%
5.
Serve as a liaison with external agencies in processing of student loans.
Communicate effectively and professionally with representatives from the loan
servicer’s community and COD regarding loan process including the resolution of
loan problems. Liaison for institution in regards to specialized loan software.
10%
6.
Assist in evaluation of aid eligibility and awarding of aid; advise students and
families regarding all aspects of student financial aid programs and delivery
system.
10%
7.
Conduct Financial Aid workshops for current and prospective students on campus
and in the community.
5%
8.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: Financial Aid Assistant Director, Student Aid Programs
Revised: 5/23/13
Effective: 06/24/08
Page 1 of 4
SUPERVISORY RESPONSIBILITIES: Provide supervision and work direction to assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s Degree.
EXPERIENCE: Five (5) years related financial aid experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities:
Effective verbal and written communication skills;
Proficient computer skills;
Ability to work on multiple assignments simultaneously;
Ability to work independently, trouble shoot and problem solve;
Good interpersonal and organizational skills.
2.
Equipment Used: Personal Computer, fax, telephone, copier, scanner, and other equipment
associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit; use hands to
feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand;
walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift
and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision
abilities by this job include close vision, distance vision, color vision, peripheral vision, depth
perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, advising, and/or influencing people are important
in achieving job objectives, causing action, understanding others, or changing behavior; skills of
persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually moderate.
Revised: 5/23/13
Effective: 06/24/08
Page 2 of 4
POSITION TITLE:
Financial Aid Coordinator, Student Loans
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Over 2/3
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Revised: 5/23/13
Effective: 06/24/08
Over 2/3
X
X
X
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
Page 3 of 4
Ability to adjust focus
NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
X
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties and
responsibilities of this position.
X
Employee Signature
Revised: 5/23/13
Effective: 06/24/08
Date
Page 4 of 4