Institutional Strategic Planning Council (ISPC) 205 Welch Hall

Institutional Strategic Planning Council (ISPC)
Minutes – Wednesday, February 1, 2012; 10:30 a.m.
205 Welch Hall
Attendees: Colin Blakely, James Carroll, Theodore Coutilish, Matthew Evett, Michael Fox, Tara Lynn
Fulton, James Gallaher, Ellen Gold, Derrick Gragg, Raouf Hanna, Walter Kraft, Bernice Lindke, John
Lumm, Susan Martin, Murali Nair, Bin Ning, Carl Powell, Melody Reifel Werner
Anita Schnars
Agenda Items/Key Points
• Approval of Agenda
• Approval of Meeting Minutes – December 2, 2011
Review of Data Group Work (December-January)
• Introduction
• Internal/External Survey Preliminary Results
• Outline of Next Steps
o The Data Group Work has met twice. Reviewed all answers and compressed into a final list.
o Anita gave an overview of the Strategic Planning Survey, Analysis of Open-Ended Questions.
Internal Survey: Total Respondents - 2,104; Open-Ended Questions - 1,196
External Survey: Total Respondents - 336; Open-Ended Questions - 287
o Next Steps - will continue to work with the data to put into a report, working in small groups, and
comparing items, themes, and critical comments.
Focus of Mission, Vision, and Values
• Three Subgroups
• Subgroups Discussion
• Subgroups Discussion Results
VISION GROUP – Create a Vision Statement
Raouf Hanna*, Ted Coutilish, Tara Lynn Fulton, Walter Kraft, President Martin, Jelani
McGadney, Bin Ning
1. Review stakeholder summary responses to questions, specifically Internal Survey Responses
to Q19 through Q34 (core vision questions) and Q39. External Survey Responses Q2-Q11,
2. Based on the stakeholder responses, what are some compelling and emerging vision themes
that need to be documented and considered for the final vision statement (include services
that we should continue to provide, change, or begin to offer in next 3-5 years).
3. Note the predominate ideas that the stakeholders presented in their survey responses
regarding what distinguishes EMU from other institutions. Based on input and data so far,
what do we need to do now and over next 3-5 years to better distinguish us from the
competition and to ensure we are known and respected by our community and stakeholders.
4. Dare to dream the possible. What is your organization’s realistic but challenging guiding
vision of success? Summarize key points.
1 Additional Questions to Consider
1. External Vision: Describe how the world would be improved, changed, or different if our
organization was successful in achieving its purpose.
2. Internal Vision: If we could only make three changes to more effectively or efficiently
provide service to our students/constituents, what would those changes be?
3. What do our stakeholders need from us in the provision of our services/programs?
MISSION GROUP – Create or Refine a Mission Statement
James Gallaher*, Colin Blakely, Matt Evett, Ellen Gold, John Lumm, Carl Powell, Melanie
Reifel Werner
Review summary data from surveys and responses to Q3, Q4, Q5. Use current mission statement
for guidance.
1. What is the Focus problem that our organization exists to solve? Who is affected by the
problem? How are they affected? If successful, what impact would we have regarding this
2. What is the Purpose of our organization? The sentence should be a short, succinct statement
that describes the ultimate result a organization is hoping to achieve. When writing a purpose
sentence, make sure to indicate outcomes and results, not the methods of achieving those
3. What are the Methods that our organization uses to accomplish its purpose? Describe our
primary services or programs used to achieve our organizational purpose.
4. Combine the purpose sentence and description of primary of services/activities in a
compelling mission statement or set of mission bullet points that should be considered in the
draft Mission statement.
5. Note any powerful tag lines or slogans
VALUES GROUP – Articulate Organization’s Values, Beliefs, and Guiding Principles
Mike Fox*, James Carroll, Derrick Gragg, Bernice Lindke, Murali Nair
1. Review the values data from the stakeholder surveys, as well as our existing values: Review
Internal Survey Responses to Q6-Q18 (core value questions) and External Survey Responses
2. Based on the input, clarify your organization’s belief systems: Based on the data, what are
some of the values that do (or should) guide your interactions with each other and all
constituencies? Group the values into “value families” as necessary.
3. Practical impact: What behaviors should you commit to doing in everyday practice to
support your values and beliefs?
4. Try to limit the values to about 12 maximum for campus validation (ideally should reduce to
top 8-9).
*Group Leader
2 February 2012 Schedule
• Raouf and Anita Draft Templates
• ISPC Validation
• Report to the Community
Ø President Communication
Ø Web Site
o Templates are available from Anita
o Will send templates with presentation
o Communication from President Martin thanking those that responded, along with an Executive
Summary and the overall process
o Web site should include Executive Summary, updates on what we have accomplished, anticipate
what we are doing, and monthly progress reports
Next Steps
• The assigned Subgroups should meet once or twice before our February meeting
• The Council will meet the end of February to report out and draft report
• Feedback to the BOR in February
• Need more input and involvement from faculty, work through Faculty Senate
Next Meeting/Adjournment
• Date/Time to be Announced (February 2012)
• Meeting Adjourned – 11:25 a.m.
Respectfully submitted,
Ann Rentfrow