
Dress professionally.
◦ Business Casual
◦ No Jeans
◦ Dress appropriately for PE Assignments
◦ Any questions, ask office staff

Use an adult voice.

Respect students.


Please be sure to arrive to the school 15 to 20
minutes prior to your start time. This will allow
you to review lesson plans and procedures the
classroom teacher has prepared for the day.
Be sure to sign in at the office and ask for a
visitor’s tag or substitute tag. If you leave the
building at lunch time, be sure to sign in and out
as well.

Be sure to enter your time in eTime.

Some schools may have a daily bulletin available.

Ask questions.

Note helpful students

See help from a team-member

An Emergency Information Packet is located
in each classroom.


Be prompt! Start class on time.
Always keep confidential information
confidential!
◦ Never release class lists or school lists unless
directed to do so by an administrator.
◦ Never talk about students in public.
◦ Student’s health information is confidential.
 If a health issue comes up send student directly to the
nurse.
 Be sure to report any accidents that take place.


Your success as a substitute teacher really hangs
on your ability to manage the classroom.
Be calm – remember YOU set the tone for the
classroom and, as a teacher, you are a Role Model.

Prep as much as possible.

Ask reliable students for information.

Use student names as quickly as possible.

Limit noise level in the classroom.

Be alert

Leave the room as neat as you found it.

NEVER leave students unattended.

Leave a note for the teacher regarding the
day.



Be enthusiastic.
Be respectful of the teacher for whom
you are substituting.
Be respectful of your students.




The use of profanity is strictly prohibited.
All of D158 campuses are smoke-free, drug-free,
and weapon-free environments. Do not smoke,
use illegal drugs, or bring any kind of weapons
anywhere on campus.
Cell phones should not be used during class time
or in the presence of your students.
The use of the internet for non-school related
activities is not allowed.

Bring some “tools” to help make
your job easier. A few extra pencils
and some notebook paper are
always a good idea to have
available. A good book to read
aloud to students of any grade level
is also usually appropriate.


The building level administrators are ready to
help you. If you have any questions about
building culture, ask them.
It is your responsibility to contact HR about
any questions you may have about pay or
district policies.
Consolidated School District 158
071714
General Building Information 2014-2015
Harmony Road Campus
Reed Road Campus
Square Barn Road Campus
Leggee Elementary School
Chesak Elementary School
(Grades K-5)
(Grades K-2)
Administrative Staff
Scott Iddings, Principal
Noelle Dupuis, Assistant Principal
Stacy O’Dea, Assistant Principal 1/2
Administrative Staff
Jennifer Zayas, Principal
Ed Garza, Assistant Principal
Claudia Boswell, Assistant Principal 1/2
Administrative Staff
Alice Stech, Principal
Carmen Tontillo, Assistant Principal
13723 Harmony Road
Huntley, IL 60142
Phone: (847) 659-6200
Fax: (847) 659-6220
Absentee Line: (847) 659-6211
Office Hours: 7:30 a.m. – 4:00 p.m.
School Day: 8:30 a.m. – 3:25 p.m.
10910 Reed Road
Lake in the Hills, IL 60156
Phone: (847) 659-5700
Fax: (847) 659-5720
Absentee Line: (847) 659-5711
Office Hours: 7:30 a.m. – 4:00 p.m.
School Day: 8:30 a.m. – 3:25 p.m.
800 Academic Drive
Algonquin, IL 60102
Phone: (847) 659-3400
Fax: (847) 659-3420
Absentee Line: (847) 659-3411
Office Hours: 7:30 a.m. – 4:00 p.m.
School Day: 8:30 a.m. – 3:25 p.m.
Huntley High School
Martin Elementary School
(Grades 9-12)
(Grades 3-5)
Administrative Staff
Scott Rowe, Principal
Shelly Kish, Associate Principal
Chris Duncan, Dean of Students
Danyce Saul, Dean of Students
Daniel Farlik, Dean of Students
TBD, Dean of Students
Administrative Staff
Matt Webster, Principal
Ryan Hart, Assistant Principal
Claudia Boswell, Assistant Principal 1/2
Department Chairs
10920 Reed Road
Lake in the Hills, IL 60156
Phone: (847) 659-5300
Fax: (847) 659-5320
Absentee Line: (847) 659-5311
Office Hours: 7:30 a.m. – 4:00 p.m.
School Day: 8:00 a.m. – 2:55 p.m.
Anne Pasco, Blended Learning
James Monaco, English
Cynthia Schneider, Math
Cindy Fuhrer, Science
Shawn Conrad, Social Studies
Christina Diaz, Special Services
Matthew Liberatore, Guidance
13719 Harmony Road
Huntley, IL 60142
Phone: (847) 659-6600
Fax: (847) 659-6620
Absentee Line: (847) 659-6611
Office Hours: 6:30 a.m. – 4:00 p.m.
School Day: 7:30 a.m. – 2:26 p.m.
Consolidated School District 158
650 Academic Drive, Algonquin, IL
60102 Dr. John Burkey, Superintendent
Administration Office:
Phone: (847) 659-6158
Fax: (847) 659-6122
Office Hours: 7:30 a.m. - 4:30 p.m.
Transportation Center: Laura Hooper
- Director Phone: (847) 659-3000
Fax: (847) 659-3020 Office Hours:
6:00 a.m. – 5:00 p.m.
Administrative Cabinet: Dr. John
Burkey – Superintendent: Mr. Terry
Awrey, Ed.S. – Assoc. Supt.; Ms. Jessica
Lombard, Asst. Superintendent of
Human Resources; Ms. Erika Schlichter –
Chief Academic Officer; Mr. Mark
Altmayer – Chief Financial Officer
/Treasurer
============
Pre-School At Risk Program
Sheryl Pauwels, Preschool Principal
(SNAP Prog. Hours: 8:40 a.m.-1:40 p.m.)
Marlowe Middle School
(Grades 6-8)
Administrative Staff
Adam Zehr, Principal,
James Litchfield, Assistant Principal
/Athletics
Henry Soltesz, Dean of Students
9625 Haligus Road
Lake in the Hills, IL 60156
Phone: (847) 659-4700
Fax: (847) 659-4720
Absentee Line: (847) 659-4711
Office Hours: 7:00 a.m. – 4:00 p.m.
School Day: 7:30 a.m. – 2:25 p.m.
Mackeben Elementary
School
(Grades K-2)
Conley Elementary School
(Grades 3-5)
Administrative Staff
Rhonda Maciejewski, Principal
Karen Rowe, Assistant Principal
750 Academic Drive
Algonquin, IL 60102
Phone: (847) 659-3700
Fax: (847) 659-3720
Absentee Line: (847) 659-3711
Office Hours: 7:30 a.m. – 4:15 p.m.
School Day: 8:25 a.m. – 3:20 p.m.
Heineman Middle School
(Grades 6-8)
Administrative Staff
Jim Stotz, Principal
Bradley Gillette, Assistant Principal
725 Academic Drive
Algonquin, IL 60102
Phone: (847) 659-4300
Fax: (847) 659-4320
Absentee Line: (847) 659-4311
Office Hours: 7:00 a.m. – 3:30 p.m.
School Day: 7:30 a.m. – 2:25 p.m.
District
Visit us on the net:
www.district158.org
Website:
Information for all Departments & Schools.
For changing parent or emergency contact
phone numbers please e-mail:
studentupdate@district158.org.
Emergency Closing Info –
The school closing information can be found
on the district website: www.district158.org
Parents must pre-register for the
Honeywell Notification System at
https://instantalert.honeywell.com to be notified
by the automated Honeywell System for school
closing information and other important
notifications.
PowerSchool: on the district website click on
Parents & Students and then Powerschool
Parent Access to view your student’s grades
and attendance information (Grades 3-12).
D158 Webstore: www.district158.org
Click on the webstore to pay student fees by
MC/Visa or go to: www.mylunchmoney.com to
add money to your child’s lunch account or
check the balance in their account.
CR/Campuses 7.17.14
Morning Traffic Pattern
Afternoon Traffic Pattern
July 4
Consolidated School District 158
August 15
August 18
August 19
August 20
August 21
650 Academic Drive, Algonquin, IL 60102
2014-2015 School Calendar
July 2014
S
T
W T
F
S
1
2
3
4
5
8
9
10 11
12
3
13 14 15 16 17 18
20 21 22 23 24 25
6
M
August 2014
7
F
S
1
2
8
9
7
19
10 11 12 13 14 15
26
17 18 19 20 21 22
24 25 26 27 28 29
27 28 29 30 31
S
M
4
T W T
September 2014
5
6
7
S
M
T W T
F
S
1
2
3
5
6
8
9
10 11 12
13
16
14 15 16 17 18 19
20
23
21 22 23 24 25 26
27
30
28 29 30
4
31
November 2014
October 2014
S
5
M
6
T W T
F
S
1
2
3
4
8
9
7
S
M
T
W T
F
December 2014
S
S
1
5
6
T
W
T
F
S
1
2
3
4
5
6
8
9
10
11
2
3
7
8
7
10 11 12
13
12 13 14 15 16 17
18
9
10 11 12 13 14
15
20
19 20 21 22 23 24
25
16 17 18 19 20 21
22
14 15 16 17 18 19
21 22 23 24 25 26
23 24 25 26 27 28
29
28 29 30 31
26 27 28 29 30 31
4
M
27
30
January 2015
S
4
M
5
F
S
1
2
3
8
6
7
S
March 2015
M
T
W T
4
5
F
S
S
M
T W T
4
F
5
S
9
10
1
2
3
6
7
1
2
3
6
7
11 12 13 14 15 16
17
8
9
10 11 12 13
14
8
9
10 11 12 13
14
18 19 20 21 22 23
24
15 16 17 18 19 20
21
15 16 17 18 19 20
21
25 26 27 28 29 30
31
22 23 24 25 26 27
28
22 23 24 25 26 27
28
29 30 31
April 2015
S
May 2015
T W T
F
S
1
2
3
5
6
8
9
10 11 12
13
16
14 15 16 17 18 19
20
17 18 19 20 21 22
23
21 22 23 24 25 26
27
24 25 26 27 28 29
30
28 29 30
S
1
2
8
9
7
10 11 12 13 14 15
S
1
2
3
4
8
9
10
11
3
12 13 14 15 16 17
18
19 20 21 22 23 24
25
7
26 27 28 29 30
31
4
T
5
W T
S
F
F
6
June 2015
M
S M
T W T
5
M
October 10
October 13
October 24
6
7
4
New Teacher Orientation #1
Institute Day #1
New Teacher Orientation #2
School Starts - Grades 1-12
School Starts - Preschool and Kindergarten Students
Labor Day - No School / Offices Closed
Patriot Day - School in Session
No School - Institute Day #2
Columbus Day - No School / Offices Closed
End of 1st Quarter - (45 days)
November 11
November 24
November 25
November 26
November 27 - 28
Veteran’s Day - School in Session
Afternoon & Evening Conferences - No School
Afternoon & Evening Conferences - No School
Non-Attendance Day - No School / Offices Closed
Thanksgiving Break Holiday - No School / Offices Closed
December 19
December 22
December 24 - 25
December 31
Last Day of School Before Winter Break
Winter Break - No School thru January 2
Offices Closed in Observance of Christmas Holiday
Offices Closed in Observance of New Year’s Holiday
January 1
January 5
January 16
January 19
February 13
February 16
February 2015
T W T
September 1
September 11
Offices Closed in Observance of Independence Day
March 2
March 20
March 23 - 27
March 30
April 3
April 17
April 27-28
Offices Closed in Observance of New Year’s Holiday
School Resumes After Winter Break
End of 2nd Quarter - (45 days)
Dr. Martin Luther King’s Birthday - No School / Offices Closed
Institute Day #3 - No School
Presidents’ Day - No School / Offices Closed
Casimir Pulaski Day - School in Session
End of 3rd Quarter (42 days)
Last Day of School Before Spring Break
Spring Break - No School
School Resumes After Spring Break
Non-Attendance Day - No School
Institute Day #4 - No School
Preschool Parent-Teacher Conferences - No School for Preschool
May 25
May 28
May 29
May 30
Memorial Day - No School / Offices Closed
Heineman Middle School 8th Grade Promotion
Marlowe Middle School 8th Grade Promotion
Huntley High School Graduation
June 5
June 5
End of 4th Quarter - (47 days)
Last Day of School - if all 5 emergency days are used
* If no emergency days are used
Friday, May 29 would be the earliest last day of school
Student Days = 179
Teacher Days = 185
No School
No School / Offices Closed
Preschool Parent Education Days
No School for Preschool Students
Adopted 10.17.13
Revised: 7.30.14
Payroll Schedule
2014-2015
Pay Date
June 25, 2014
July 10, 2014
July 25, 2014
August 8, 2014
August 25, 2014
September 10, 2014
September 25, 2014
October 9, 2014
October 24, 2014
November 10, 2014
November 21, 2014
December 10, 2014
December 18, 2014
January 9, 2015
January 23, 2015
February 10, 2015
February 25, 2015
March 10, 2015
March 25, 2015
April 10, 2015
April 24, 2015
May 8, 2015
May 22, 2015
June 10, 2015
June 25, 2015
Payroll
Cutoff Date *
Week
26
06/20/14
29
07/07/14
31
07/22/14
33
08/05/14
35
08/20/14
37
09/05/14
40
09/22/14
42
10/06/14
44
10/21/14
46
11/05/14
48
11/18/14
50
12/05/14
52
12/15/14
3
01/06/15
5
01/20/15
7
02/05/15
9
02/20/15
11
03/05/15
14
03/20/15
16
04/07/15
18
04/21/15
20
05/05/15
22
05/19/15
24
06/05/15
27
06/22/15
Created: 05/28/14
Revised: XX/XX/XX
Pay Period
May 26 to June 15
June 16 to June 29
June 30 to July 13
July 14 to July 27
July 28 to Aug. 10
Aug. 11 to Aug. 24
Aug. 25 to Sept. 7
Sept. 8 to Sept. 21
Sept. 22 to Oct. 5
Oct. 6 to Oct. 19
Oct. 20 to Nov. 9
Nov. 10 to Nov. 24
Nov. 25 to Dec. 7
Dec. 8 toDec.21
Dec. 22 to Jan. 11
Jan. 12 to Jan. 25
Jan. 26 to Feb. 8
Feb. 9 to Feb. 22
Feb. 23 to Mar. 8
Mar. 9 to Mar. 29
Mar. 30 to Apr. 12
Apr. 13 to Apr. 26
Apr. 27 to May 10
May 11 to May 24
May 25 to June 14
* The Cutoff Date is the latest date that an employee can submit their extra duty or timesheets for the listed check pay period.
Any sheets submitted after this date will appear on the following paycheck.
* Payroll dates are subject to change due to school calendar changes. Any revisions to the payroll schedule will be posted to
the Payroll Department's ICENet page.
SubFinder for Substitutes
®
Users Guide for SubFinder 6.1
TABLE OF CONTENTS
SubFinder ...................................................................................................................................................... 1
Registering with SubFinder ........................................................................................................................... 1
Logging into SubFinder ................................................................................................................................. 1
Available Jobs .......................................................................................................................................... 2
Review/Cancel Jobs................................................................................................................................. 3
Report Absence ....................................................................................................................................... 4
Adding/Editing Substitute Notes .............................................................................................................. 5
Personal Information ................................................................................................................................ 5
DND/Unavailable...................................................................................................................................... 6
Tutorial ..................................................................................................................................................... 7
Log Out .................................................................................................................................................... 7
SubFinder Phone Instructions ....................................................................................................................... 8
What is SubFinder?
It’s an employee absence management and substitute placement system used by organizations
throughout North America. Substitutes, like you, can review and be accepted for jobs that you are
qualified and willing to work; you will see job opportunities based on criteria defined by your human
resources department. SubFinder is available 24 / 7 via the telephone and Internet, so you can access
the system at any time.
Registering with SubFinder
1. Call SubFinder at ___________________.
2. SubFinder will identify itself and ask you to enter your PIN followed by the # key.
3. SubFinder will acknowledge that this is the first time you have called and ask you to voice your name.
Please say your first and last name clearly, as you want it to be heard by other people using the
system. When you are done speaking press the # key. After pressing the # key SubFinder will play
your recorded name back to you for verification. If it is correct, press 1. If you want to re-record your
name, press 2 and repeat this step again.
4. Once you have recorded your name and accepted it, SubFinder will play your Main Menu. Please
choose option 4 – To Review Personal Information. If any of the information is incorrect, contact your
SubFinder Operator at ___________________.
Remember, SubFinder won’t consider you as a qualified candidate for jobs until you register! You
must register with SubFinder prior to any job shopping features being available via the phone or
online.
Logging into SubFinder
SubFinder can be accessed from your home or office computer, or any computer that has an Internet
connection. Simply enter your organization’s SubFinder web address in your Internet browser address
line, press Enter on the keyboard, and the SubFinder login screen will appear.
Enter your last name in the User Name
field and your PIN in the Password field
the click Submit.
Contact the person displayed here for
any problems or questions on accessing
or using SubFinder.
1
Upon successful login the Welcome screen will appear.
On the left side of the screen are the
buttons that give you access to
various options. These include:






Available Jobs
Current Jobs
Personal Info
DND/Unavailable
Tutorial
Log Out
Available Jobs
1. Click the Available Jobs button
SubFinder will display a list of all
available jobs for which you qualify. If
you have been specifically requested
for one or more jobs, those jobs will
appear first within the grid.
2. If you are interested in a job, click Select in the Job ID column.
3. Once a job has been
selected, you will be
notified of the amount of
time you have to
express interest in the
job. Once the allotted
time has expired, you
will receive a message
stating the system did
not receive a response
and you may be able to
select the job again if it’s
still available.
SubFinder will provide
additional details related
to the job. If Special
Instructions were
entered, they will either be shown on this screen or a message will be displayed instructing you to call
SubFinder to hear them. Site directions (if available) can be accessed by clicking the Site Directions
hyperlink. If the employee works at multiple sites and / or in multiple positions, their itinerant schedule
will be displayed.
2
4. Depending on the specific job,
you will be offered up to three
options: Yes, No, or Return to
Available Jobs. Simply choose
the one you desire.



Yes: Indicates that you are willing to fulfill this job request and will be placed in the job once the
system confirms that the position is still open, your eligibility has been verified, and a confirmation
message has been displayed.
No: If you are requested, No Indicates that you are not interested in this job. SubFinder will not
show this specific job to you again and will release the job to other qualified substitutes. If you
have not been requested, No Indicates that you will be returned to the list of available jobs.
Return to Available Jobs: Will return you to the current list of available jobs.
5. If you indicate you are willing to
work a job, SubFinder will
display a message indicating
success, provide you with the job
number, and list any remaining
jobs for which you are qualified to
work. Remember to write down
the job number for future
reference.
Review/Cancel Jobs
1. To view your current assignment, click the Current Jobs button.
2. SubFinder will display all of your jobs in descending order based on the start date/time. Information
displayed will include the Job ID, the employee for whom you will substitute for, the position, the site,
and the dates and times of the job.
If Special Instructions,
Site Directions, Itinerant
Schedule, or Substitute
Notes are available for a
particular job, they can be
accessed by clicking the
hyperlink in the
appropriate column.
3. If you need to cancel a future
job, click the button in the Job
ID column. SubFinder will
display the details of the job
and ask you to confirm the
cancellation. You may also be
asked to provide a reason for
the cancellation. To proceed,
click Cancel Job. If you do
not wish to cancel the job,
click Don’t Cancel.
3
Report Absence
1. To report an absence, click the Current Jobs button.
Use the report an absence feature if you are in a
multiple day job and need to be absent for a
portion of the job.
2. Click the appropriate job from the Job ID column.
SubFinder will display the details of the job along with
an option to Report Absence. To proceeded, click
Report Absence. If you do not wish to report an
absence, click Return to Current Jobs.
3. You will be presented with a report absence screen.
Enter the Start and End dates for your absence,
enter the specific times.
4. Select an absence Reason from the drop down
menu by clicking the down arrow and then clicking
the appropriate reason.
5. Choose a Job Type by clicking on the down arrow
and choosing from Sub Required, Prearranged
Substitute, or Requested Substitute.
If enabled and you have chosen Prearranged
Substitute or Requested Substitute, you will be
prompted to choose the substitute’s name.
Prearranged Substitute - SubFinder will automatically place that person in your assignment. Prearranging a
substitute assumes that you made personal contact with that individual and they verbally committed to working
for you; SubFinder will not call a prearranged substitute.
Requested Substitute - SubFinder will contact a requested substitute, exclusively, for a period of time defined
by your HR department. If the person does not express their interest in the assignment within the defined time
requirement, SubFinder will automatically release the job to other qualified substitutes.
6. Special Instructions can be added as a text-based message.
7. Confirm that all of the information you have entered is correct, then click Save. If the information is
not correct, update the information or click Cancel.
8. After clicking Save, the job number will be displayed at the top of the screen. You must write the job
number down for future reference. If this is a pre-arranged job, you will want to provide the substitute
with the job number as well.
4
Adding/Editing Substitute Notes
6. Substitute notes provide you with
an option to leave a message for
the employee regarding your job.
To add or edit substitute notes,
click the Add or Edit hyperlink
within the ‘SN’ column on the
current jobs grid.
7. Type your message for the employee and click Save. Once a note has been entered you are able to
click Edit in the current jobs grid to review your note or update accordingly. Please note, this message
will be made available to the employee for whom you worked as well as the applicable site
administrator(s) and system operator(s).
Personal Information
1. To view your personal information, click the Personal Info button. A screen will appear that includes
your Name, SubFinder-assigned ID Number, PIN, and Employee Number along with several tabs:







General Info
Address
Certification
Availability
Schedule
Sites
Positions
Depending on the permissions
established by your district, you
may be able to edit the name and
PIN fields.
2. The General Information tab displays
your Home Site, Max Days to Work,
Total Days Worked (for the year),
Certified Job Days (for the year), Max
Hours/Week, Hire Date, Date Added
(the date you were added to the SubFinder system), and Certified/Classified status. This information
is view only; you cannot make any changes.
3. The Address tab displays your
address, phone number, and email.
Depending on the permissions
established by your district, you may be
able to edit the address, phone number,
and email fields.
Your organization may choose to send you, as a substitute, email notifications. These
notifications may be sent anytime you have been prearranged for an assignment, requested for
an assignment, placed in one from a permanent substitute list, your assignment has been
modified, an assignment you previously agreed to work is cancelled, a reminder of future
assignments that you were placed in, and a notification that a certificate is pending expiration.
Your central SubFinder operator will be able to tell you if they are using email notifications.
5
4. The Certification tab displays any
certifications you hold and their
expiration dates.
5. The Availability tab displays your availability on
a daily basis, Sunday through Saturday. This
information will have a direct affect on which
jobs SubFinder will present to you. Depending
on the permissions established by your district,
you may be able to edit the From, To, Minimum
Hours and Maximum Hours fields.
6. The Schedule tab displays your work calendar
in an easy-to-view format. Scheduled days to
work are green and days off are pink.
7. The Sites tab displays a list of the sites where
you are (or are not) willing to work.
Depending on the permissions established
by your district, you may be able to edit your
assigned sites.
8. The Positions tab displays a list of the job
positions which have been assigned to you.
This information is view only.
DND/Unavailable
1. To manage your Do Not Disturb and Unavailable
records, click DND/Unavailable. SubFinder will
provide you with the options to add a new record
and review/edit existing records.
2. To add a new event, click Add Record,
SubFinder will display the Add DND/Unavailable
Record screen.
3. DND and Unavailable records can be added for
a portion of a day, a single day, or a date range.
Furthermore, when specifying a date range, you
can add a record for the same times every day
(i.e. 5:00 am until 6:30 am) or indicate that the
record should cover the entire period. Simply
enter the Type, Start and End Dates and Time,
and the Coverage.
6
Click Add Record to save the record and return to the initial
DND/Unavailable screen with a message indicating success.
4. You can also review any DND or Unavailable
records that have already been entered. To
review records, enter the Start and End Dates
and click Review Records.
5. A screen will appear with any DND or Unavailable records for the specified date range. Depending
upon the dates and time for each record, you may be able to edit and/or delete the entry by clicking
on the appropriate record’s Edit or Delete button.
Tutorial
1. Click on the Tutorial button to begin an
online video guide for SubFinder. The
online video will open in a new pop-up
screen.
Log Out
1. When you are ready to leave SubFinder, click the Log Out button. You will return to the SubFinder
log in screen.
7
SubFinder Phone Instructions
You can call SubFinder to review current assignments, review available jobs, cancel a job, and review
personal information.
Pressing 9 will take you back to the previous Menu. Pressing * will allow you to move to the next item
when listening to a list of items, such as jobs.
1. Call the main SubFinder system and enter your PIN.
Your Main Menu:
To Review Current Assignments
To Review Available Jobs
To Cancel an Assignment
To Report an Absence
To Review Personal Information
To Pre-Register for the next school year
To Leave the SubFinder System
Press 1
Press 2
Press 3
Press 4
Press 5
Press 7
Press 9
You will only hear the Report an Absence and Pre-Register option if your district chooses to enable
this functionality.
3. SubFinder will play the job along with the
option to cancel the job if within the
cancellation deadline setup by your HR
department.
Review Current Assignments
1. Press 1 to Review Current Assignments.
2. SubFinder will play the details of your
scheduled assignment. You can to cancel
the assignment if the cancellation deadline
has not been met.
4. SubFinder may ask you to enter a reason for
cancelling the job.
Report an Absence
Review Available Jobs
1. Press 4 to Report an Absence.
1. Press 2 to Review Available Jobs.
2. Enter the job number that was given to you
when agreeing to the job.
3. SubFinder will play the details of available
jobs, if any exist, and provide the option to
express your interest in the job or decline
the job.
3. Enter the dates and times the absence
begins and ends.
4. SubFinder will play a list of absence
reasons. Choose the appropriate reason.
4. Once you have been accepted for the job,
you will be provided with a job number.
5. SubFinder will provide you with the revised
job numbers.
Always wait for the job number to play
before disconnecting your call or your job
placement may not be recorded.
Always wait for the job numbers before
disconnecting your call or your absence may
not be recorded.
5. If you decline the job SubFinder may ask
you to enter a rejection reason.
Cancel an Assignment
1. Press 3 to Cancel an Assignment.
2. Enter the job number that was given to you
when agreeing to the job.
8
Review Personal Information

An Unavailable means you are not
available to work during the given date
range. You may still be called during an
unavailable date range for jobs in the
future.

If your phone number is incorrect
SubFinder will provide you the option to
change it.

If your name is recorded incorrectly
SubFinder will provide you the option to
re-record it.
1. Press 5 to Review Personal Information.
2. SubFinder will play the following options:
 Review your phone number
 Review your name recording
 Review your availability
 Add/edit DND/Unavailable
 Hear your employee ID
3. When reviewing your availability SubFinder
will provide you with an option to enter
specific times or enter the minimum or
maximum hours that you are available to
work each day.
Pre-Register for next school year
If your district uses Pre-Registration you will be
required to call SubFinder and confirm if you will
substitute for the next school year. If you choose
No or do not pre-register during the preregistration date range you will not be able to
access SubFinder online or via the phone.
4. SubFinder will provide you with the ability to
add a DND or unavailable by entering
specific dates and times.
5. SubFinder will play back your current
DND/Unavailable with the option to remove
them.

1. Press 7 to Pre-register.
2. SubFinder will present you with the options
to pre-register.
A DND means that you wish to not be
called during the given date range. It
does not mean that you are not
available to work.
When SubFinder Calls You
Substitutes are called for job opportunities or to be informed of a job cancellation. When SubFinder calls it
will provide you with the options to enter your PIN, press star (*) if you do not wish to receive any more
calls during this calling period, or to remove this telephone number from the calling list press (#).
To Notify You of a Job Opportunity
To Notify You of a Job Cancellation
1. Enter your PIN.
1. Enter your PIN.
2. SubFinder will play the job details and ask
you to express your interest in or decline the
job.
2. SubFinder will play the information for the
job that has been canceled, including the job
number.
3. If you are accepted for the assignment,
SubFinder will provide you with a job
number.
3. You will be given the option to acknowledge
the cancellation or to hear the job again.
Always wait for the job number to play
before disconnecting your call or your job
placement may not be recorded.
4. If you decline the job SubFinder may ask
you to enter reason for declining the job.
9
© 2012 CRS Advanced Technology
CRS and SubFinder are registered trademarks of CRS, Inc.
Substitute
FAQ’s
Welcome to the 2014-2015 School Year!
Consolidated School District 158 uses the SubFinder Substitute system. This system
was chosen for its reputation, reliability, ease of use and the flexibility it offers for both
teachers and substitutes.
SubFinder gives YOU more flexibility!

YOU tell SubFinder when you want to work – the days of the week you can work,
days or date ranges when you are available, and days or date ranges when you
do not wish to receive any calls.

YOU can update your phone number whenever you want.

YOU have the ability to shop for jobs via a touch-tone telephone and the ability to
view jobs online through a secured website.

YOU have the ability to review the jobs that you’ve accepted 24 hours/day, 7
days/week via the telephone or via the internet. Only jobs for the current
school year will appear on your SubFinder Current Job list. HR is keeping
an archive of past assignments.
You can access SubFinder Online by visiting: https://sd158.subfinderonline.com or
via a touch-tone telephone at 1-866-319-1277.
When accessing SubFinder Online, please enter your LAST name only. Your
Password is your eTime User ID number.
When accessing SubFinder via the telephone, SubFinder will identify itself and ask you
to enter your PIN followed by the # key. Your PIN number is also your eTime User ID
number.
If you have registered with SubFinder, there is NO need to re-register. Your information
is already in our system.
Thank you very much for the work you do for our children and
Consolidated School District 158!
®
SubFinder Substitute FAQ’s
Which Internet browsers are supported?
SubFinder works with most Internet browsers, but we recommend using Internet Explorer, Firefox, Chrome and
Safari.
Do I have to register in order to use SubFinder?
Yes, you must call SubFinder to register before the system will consider you for any jobs. The registration
process only takes a couple minutes and consists of voicing your name. Once you are voiced you will never need
to register again.
When will SubFinder call me?
SubFinder offers two calling periods per day, one in the morning (to fill jobs that occur that day) and one in the
evening (to fill jobs that occur in the future). The exact times for each calling period will be determined by your
organization.
What happens if SubFinder calls me and gets my voicemail or answering machine?
SubFinder will recognize that the phone was answered and being requesting for the entry of your PIN, but will not
leave a message providing any information regarding the job. SubFinder may call back later and give you another
opportunity to review the job or, if your organization allows you to review available jobs, you may want to login
online or call to see if any jobs are available.
Can I ‘shop’ for jobs?
This depends on the organization at which you work. If job shopping is enabled you are able to log into SubFinder
or call in to review available jobs.
Can an employee prearrange or request me for their absence?
Yes, as long as your organization allows employees to request and/or prearrange substitutes. If you have been
requested, you will have exclusive rights to the assignment for a predetermined period of time. If you do not take
action on that job before the Requested Substitute Deadline, the job will be released to other qualified candidates.
If you have been prearranged, you do not need to take further action to secure the assignment. It is assumed that
the arrangements have already been made and you previously agreed to fill that position. Depending on your
organization’s settings, you may receive an email notification any time you’ve been prearranged or requested;.
When I agree to a job I’m provided with a job number. What is this and will I have the same job number
each time?
The job number serves as your confirmation number once you’ve been placed into the assignment. You will
receive a different job number for each job you work.
If I reject a job when SubFinder calls me, will the system quit calling me for that day?
It’s possible that the system will not call you again during that specific calling period, but this depends on your
organization’s disqualification settings. You may still be able to job shop if you’ve been disqualified during a
callout period.
Substitute FAQ
Page | In the event of an emergency can I cancel a job that I have previously agreed to work?
Yes. Log into SubFinder and select Current Jobs. Click on the Job ID corresponding to the job you wish to cancel,
then click Cancel; you may be asked for a cancelation reason. You may also cancel a job by calling SubFinder
and making the appropriate selection from the menu provided.
If you try to cancel a job after the Substitute Cancel Deadline, you will be instructed to call the administrator to
complete the cancelation.
Will I be notified via email if a job I agreed to work has been cancelled?
Your organization may choose to send you email notifications regarding the status of your jobs. These
notifications may be sent anytime you have been prearranged or requested for an assignment, placed in one from
a permanent substitute list, or if an assignment you previously agreed to work is modified or cancelled. Your
system operator will be able to tell you if they are using the email notification feature.
What are Substitute Notes and who can view them?
This feature allows you to provide valuable feedback regarding your time in a job to the absent employee,
administrator, and system operator. They can be added once a job has started and edited at any time, so if you’re
in a multiday assignment you can update the notes as often as necessary. Keep in mind, the employee, site
administrator(s), and system operator will be able to see your message once it’s been posted so make sure
you’re comfortable with what you’ve entered before clicking Save.
Will I ever be provided with job opportunities in positions that I did not request?
You may be called for jobs outside your assigned position list if:
1. You were requested or prearranged for the job.
2. If SubFinder has been configured to call substitutes without the desired position after all other qualified
substitutes have been called.
Can I manage my recurring availability?
You can manage your availability online or over the phone within your personal information. You can define your
recurring availability for each day of the week in terms of From and To times as well as the Minimum and
Maximum number of hours you’re able to work. For example, if you are never able to work on a Monday you
would want to set your Maximum Hours to zero (0). If you need to adjust your availability for a specific date you
will need to enter an Unavailable date range in DND / Unavailable.
What is the difference between adding an ‘Unavailable’ versus a ‘Do Not Disturb’?
Marking yourself as ‘Unavailable’ means that you cannot work for a specified time period. It does not mean that
SubFinder won’t call you for future jobs. For example: If you say that you are unavailable next Monday, SubFinder
will not display available jobs for that day but it may call you Monday evening for future jobs.
When you create a ‘Do Not Disturb’, you are telling SubFinder that you do not want to receive any calls during
that time period, but not that you don’t want to work during that time. For example: If you ask not to be disturbed
next Monday, SubFinder will not call you on Monday. But, it could call you Sunday night for jobs on Monday.
If you are not available to work and you do not want to receive any calls, you must add both items to the specified
time period.
I received an email stating that I was requested for a job, but when I logged to see the details, it was no
longer available. What happened?
One of two things could have occurred: SubFinder has reached the threshold for releasing the job to other
qualified substitutes or you were requested from an employee’s request list and another substitute on the list was
placed in the assignment. Pay close attention to your email notifications as they will inform you if the job was
created using the employee’s request list.
Substitute FAQ
Page |