Enclosure 3B - Project Summary Form
102
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization:
Don Matlick
Oregon Department of Forestry
Phone:
Type of Applicant: (enter appropriate letter in box)
A
503-945-7444
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
503-945-7454
Email:
Dmatlick@odf.state.or.us
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2600 State Street, Salem OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Gordon Foster, Unit Forester
Organization/Jurisdiction:
John Day Unit, Central Oregon District, Oregon Department of Forestry
Phone:
FAX:
Email:
541-575-1139
541-575-2253
gfoster@odf.state.or.us
Project Information
Project Title:
Vegetation Assessment & Inventory
Proposed Project Start Date:
October 1, 2004
Proposed Project End Date:
December 31, 2007
Federal Funding Request:
$250,000
Total Project Cost:
$400,000
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other:
Yes, this is State priority # 31
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Complete a vegetation assessment and inventory of private lands within the John Day Unit.
Document the inventory in GIS.
This inventory is essential in identifying the fuel profile on the Unit and in turn identifying areas for
hazard fuel treatment. Approximately 350,000 acres of private forest land out of 1,500,000 acres
has a Stewardship Plan written for it. Those plans identify treatment areas. The additional acres
that do not have plans will have the fuel situation and forest health issues identified.
Project Location:
County:
Federal Congressional District:
John Day Unit
Wheeler, Grant, Gilliam, Morrow,
Harney
2nd Walden
Name of Federal, tribal, and/or State Official with whom you coordinated this
proposal:
Telephone number of Contact:
Lena Tucker, ODF, Eastern Oregon Area
541-447-5658
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
 change fire behavior
 WHO are your collaborators - are they current or potential
Address these
through fuels reduction
collaborators?
items as
 increase community
 describe the relationship of this plan’s desired outcome to NFP Goals
applicable:
education and awareness
and to any existing community fire protection plan.
 enhance fire protection
 project time frames and matching or contributed funds
capability
 tools and/or skills needed to complete project
 desired outcome
 specific project location, geographic extent, and fire risk assessment
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
This grant proposal will enhance the fire protection capability and indirectly change the fire behavior through
fuels reduction. Currently we work with landowners in specific areas on defensible space and forest health
issues. Only our knowledge of the area enables us to focus our attention on the needs. An assessment and
inventory in a documented format would enable us to more accurately see our priorities. A secondary benefit
would be to coordinate this assessment with the work being done on federal lands. At this time there is no
inventory work being done on private lands adjacent to the federal lands.
When this inventory is completed, work would be focused on the highest priority areas and in coordination
with the federal agencies.
The inventory and documentation would be modeled after the process that is being used by the federal
agencies. I have been working with Laura Mayer and our product would be complimentary and compatible
with the work being done on the Malheur Forest.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Planning for Action (40 points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
 Fire behavior changes through fuels reduction
 Community education and awareness
 Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
E. Describe your ability to complete project in one year of receipt of funds
Response:
The outcome of the grant proposal would be a GIS layer and data base with information with which we could
identify priority areas that need fuel treatment. We would then target our approach to landowners and enter
into cost share agreements to accomplish the fuel treatment through existing and future grant proposals.
The Unit’s last estimate on overstocked stands needing fuel treatment for forest health issues was over
750,000 acres. With this assessment the numbers could be refined and specific areas identified.
2.
Enhancing Community Collaboration and Local Capacity. (30 points)
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and the level of
their involvement.
C. How will this project enhance local community collaboration and local capacity for cooperative action?
D. Describe skills or experience the community will gain through development of this plan.
Response:
The strategy for collaboration would involve the private landowners in truthing the inventory and then later in
the implementation of the fuels treatment projects. Information gathered in the process would be shared with
our federal partners.
Over the past three years community meetings have been held with private landowners, county government,
economic development interests, contractors, fire chiefs, watershed councils, SWCDs. The response to the
funding, defensible space, and forest health issues has been well accepted. This is an additional step to doing
a better job of providing the service to the private landowners and coordinating the projects with the federal
agencies.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3.
A.
B.
C.
D.
E.
Expanding Community Participation. (30 Points)
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
This proposed process is well established in the federal wildland fire community as a method of assessing
fuel hazard risk. This process could be expanded to other areas in the Department if it proves to be of value
on private lands.
The process of us being better able to identify priority areas of treatment with private lands and federally
managed lands would leverage the funding.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Acquire the satellite imagery
October 2004
Unit Forester
Set up the fuel hazard rating process and start
to ground truth it.
November 2004
Unit Forester & Stewardship
Foresters
Digitize the data
January 2005
Unit Forester & Contract
Transfer the information to a GIS data base
and layer
June 2005
NRS1
Implement the use of the data & share data
with other agencies
July 2005 & ongoing
Stewardship Foresters
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Personnel
Subtotal
40,275
79,500
40,275
79,500
21,225
38,829
21,225
38,829
$119,775
Fringe Benefits
Subtotal
$60,054
Travel
7,500
Subtotal
7,500
$7,500
Equipment
Subtotal
2,500
1,349
2,500
1,349
6,000
1,500
6,000
1,500
$3,849
Supplies
Subtotal
$7,500
Contractual
180,000
Subtotal
180,000
$180,000
Other
21,322
Subtotal
Total Costs
250,000
21,322
$21,322
150,000
$400,000
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.