Enclosure 3B - Project Summary Form
103
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization:
Don Matlick
Oregon Department of Forestry
Phone:
Type of Applicant: (enter appropriate letter in box)
A
503-945-7444
FAX:
503-945-7454
Email:
Dmatlick@odf.state.or.us
Address (Street or P. O. Box, City, State, Zip):
2600 State Street, Salem OR 97310
Project Coordinator (Name and Title):
Gordon Foster, Unit Forester
Organization/Jurisdiction:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
al
J. Private University
D. Township
Project
K. Indian Tribe
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Coordinator
E. Interstate
L. Nonprofit Organization
John Day Unit, Central Oregon District,
Oregon Department of Forestry
F. Intermunicipal
Phone:
FAX:
541-575-1139
541-575-2253
Email:
M. Other (Specify) _______________________
gfoster@odf.state.or.us
G. Special District
Project Information
Project Title:
Community Fire Plans (Community Risk Assessments)
Proposed Project Start Date:
October 1, 2004
Proposed Project End Date:
December 31, 2006
Federal Funding Request:
$103,000
Total Project Cost:
$204,800
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other:
Yes, this is State priority # 5.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Work with Wheeler, Gilliam, Morrow, and Harney Counties to develop Community Fire Plans
(Community Risk Assessment & Mitigation Plans). Enter into agreements with the counties to
develop the plans; the grant funding would be the seed money to help the counties. The county
contract consultant, with input and coordination from all agencies, could accomplishment the
development of the plan.
Project Location:
County:
Federal Congressional District:
John Day Unit
Wheeler, Gilliam, Morrow, Harney
2nd Walden
Name of Federal, tribal, and/or State Official with whom you coordinated this
proposal:
Telephone number of Contact:
Lena Tucker, ODF, Eastern Oregon Area
541-447-5658
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
 change fire behavior
 WHO are your collaborators - are they current or potential
Address these
through fuels reduction
collaborators?
items as
 increase community
 describe the relationship of this plan’s desired outcome to NFP Goals
applicable:
education and awareness
and to any existing community fire protection plan.
 enhance fire protection
 project time frames and matching or contributed funds
capability
 tools and/or skills needed to complete project
 desired outcome
 specific project location, geographic extent, and fire risk assessment
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
The grant proposal is designed to assist Wheeler, Gilliam, Morrow, and Harney Counties to start the process
in developing Community Fire Plans (CFP) otherwise known as a Community Risk Assessment & Mitigation
Plan. These are small counties with limited resources. Funding would be provided to the county as seed
money to start the process.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Planning for Action (40 points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
 Fire behavior changes through fuels reduction
 Community education and awareness
 Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
E. Describe your ability to complete project in one year of receipt of funds
Response:
The outcome of the grant would be the development of 4 Community Fire Plans.
The plan will identify current condition, needs, and future projects within the county. Fuels reduction is only one of many issues to
address in the plan. The most value in a plan of this type will be the education of issues surrounding fire protection to county
officials, community leaders, landowners, and fire agencies.
The counties should have the ability to complete the plans within one year. In Grant County the Soil Water Conservation District
was funded to do the plan. The county government was unwilling to do it. Grant County SWCD hired a consultant to write the
plan. The next part will be the review of the plan and acceptance by the County Court. This process is available to these counties.
It is hoped that this will stimulate them to get the plans done.
2.
Enhancing Community Collaboration and Local Capacity. (30 points)
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and the level of
their involvement.
C. How will this project enhance local community collaboration and local capacity for cooperative action?
D. Describe skills or experience the community will gain through development of this plan.
Response:
Interested parties; County Courts, Fire Defense Boards, Fire Departments, State Fire Marshal’s Office,
Sheriffs Offices, Emergency Services Coordinators, State & Federal Wildland agencies, landowners.
These plans and the process in finalizing the plans will give each entity an understanding of the
responsibilities for fire protection and the roles each agency plays.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3.
A.
B.
C.
D.
E.
Expanding Community Participation. (30 Points)
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
This is a follow-up to the CFP under development in Grant County. This is taking the concept to other
counties within the area of influence of the John Day Unit of ODF. The process of using a consultant is a
quick way to draft a plan for review by the agencies. Then the process starts of finalizing the plan and
agreeing to the concepts and understanding ways to mitigate the issues identified.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Meet with the four counties and discuss the
grant funding. The counties already
understand the need for the plan.
October 2004
Unit Forester
Assist with the concept of development of the
plan by sharing the experiences of Grant
County. Share the template.
October 2004
Unit Forester
Meeting with the planner and other agency
representatives
November 2004 & ongoing
Unit Forester & Agency Reps
Public Meetings with representatives of
agencies and public.
June 2005
Unit Forester & Agency Reps
Final approval and acceptance of the plan
September 2005
Unit Forester & Agency Reps
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Personnel
Subtotal
1,710
1,026
1,710
1,026
1,290
774
1,290
774
100,000
$100,000
100,000
$100,000
$200,000
103,000
101,800
$204,800
$2,736
Fringe Benefits
Subtotal
$2,064
Travel
Subtotal
Equipment
Subtotal
Supplies
Subtotal
Contractual
Subtotal
Other
Subtotal
Total Costs
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.