Project Summary Form
Id Number 2006-072
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
State of Oregon Department of Forestry/COD/Prineville-Sister
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
503-945-7341
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
503-945-7416
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2600 State Street
Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith Grant Coordinator/Stu Otto FIeld Coordinator
Organization/Jurisdiction:
State of Oregon Department of Forestry
Phone: (111 111-1111 x 1111)
503-945-7341
FAX: (111 111-1111 x 1111)
503-945-7416
Call Ahead For FAX
Email:
msmith@odf.state.or.us
Project Information
Project Title:
RFPD Interface Protection Act Support
Proposed Project Start Date:
05/01/2006
Federal Funding Request:
$ 170,871
Proposed Project End Date:
12/31/2007
Total Project Funding:
$
338,522
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
The grant funds would be passed through to the corresponding Fire Departments and Rural Fire Protection Districts to pay salaries of 3 seasonal
employees that would be trained as accredited assessors. These assessors would be available to assist homeowners in evaluating their properties
in accordance with the checklists and fuels reduction recommendations provided in the Oregon Forestland Urban Interface Protection Act of 1997
[SB360]. After the evaluation is done the homeowners would be encouraged to follow the fuel reduction recommendations and certify their property
as complying with the act.
Project Location:
Latitude: -121.298
Longitude: 44.022
County:
Deschutes
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
2
Telephone number of Contact:
Taylor Robertson Central Oregon Fire Chiefs Association
541-549-0771 Ext.
Tom Andrade Oregon Department of Forestry
541-549-6761 Ext.
Ext.
Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses
longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
x project relationship to the community risk assessment and
x project location (e.g., Watershed,
Address
mitigation plan
neighboring community)
these items
as applicable: x anticipated outcomes
x amount or extent of actions (acres, number of homes, etc.)
x project timeline and matching or contributed funds
x community partners and their
role(s)
x proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you have not worked with a local coordination group, why not?
The level of cooperation has been high it has not been through the full Local Coordination Group.
Is this project adjacent to a current prescribed burn project on federal lands or to one that is planned within the next
three years? (Yes/No) No
Please indicate planned treatments and associated acres:
* Treatment Thinning
Acres 1100
Treatment Hand Piling
Acres 1100
Treatment Clipping
Acres 250
Treatment
Acres 0
If you have a treatment type other than standard types above:
Other 1
Acres 0
Other 2
Acres 0
If this grant is funded, the Oregon Department of Forestry [ODF] would pass the monies through to three local fire departments or rural fire districts
that have the bulk of interface properties: LaPine Rural Fire Protection District, Bend Fire Department, and Sisters-Camp Sherman Rural Fire
Protection District. There would be one seasonal position in each fire department/district named above. Each season would last six months for a
total of two years. These individuals would be trained and certified as assessors under the Oregon Forestland Urban Interface Protection Act of
1997[SB360]. They would assist homeowners with home assessments, educating them about defensible space and fuels reduction.
The anticipated outcomes are homeowners doing their assessments with the aid of a certified assessor, learning about SB360 and being able to ask
questions and discuss fuels reduction with a knowledgeable professional. The pay off will come when the homeowners treat their lots in accordance
with the recommendations given in the assessment and the property becomes certified under SB360. Each assessor should be able to complete
350 assessments in a summer. The assessors would work with many partners including ODF, Deschutes County, community teams, homeowner
associations and other landowners.
The relationship to community risk assessments and mitigation plans is that many plans use SB360 as the starting point for fuel reducation around
individual homes. Although the planned accomplishment is small compared to the total lots that need to be certified, not all homeowners will require
the assistance of a certified assessor. In many neighborhoods a starting point of few homes assessed and treated will be the momentum needed to
have the neighbors do their own homes.
The assessors will start in the spring of 2006 and work through to fall doing assessments and education for individual homeowners, homeowner
association's and other concerned groups. The work will break for the winter of 2006, pick up in the spring of 2007 and be completed by December
of 2007. ODF, local fire districts, homeowners, and homeowner associations will provide in-kind labor to meet the match of the grant. With the
assistance and support of the above groups it is felt the project has a very high probability of success.
Level of cooperation is high with ODF, local fire districts, Deschutes County, and some neighborhood groups. ODF has a long history of successful
implementation of NFP grants.
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. The largest community infrastructure that will be protected will be the homes in the rapidly growing wildland urban interface of
Central Oregon. The SB360 is aimed at protection of homes, however depending on location and arrangement of the development
other infrastructure may be protected as well such as roads, bridges, power lines, parks and riparian areas.
B. The home assessments will describe to the interface resident how they can make their home defensible by thinning and
pruning trees, removing brush and grasses to reduce ladder fuels and changing the fire behavior by changing the arrangement and
continuity of the fuels around their home. The timing is not often critical if they remove the debris as an ongoing process with the
rest of the treatment. However, depending on how the landowner plans to dispose of the debris, it should be isolated and disposed
of during the proper time of year.
C. Under SB360 the property must be maintained for a period of five years. After the fifth year the property must be recertified
and the required maintenance should be done at that time.
D. ODF will do most of the monitoring of SB360 activities and the maintenance of the certified lot database. However, rural fire
districts and homeowner associations will also play a role in observing changes in the fuel loading over time and note the proper
time for retreatment.
Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. Home assessments will lead to fuels reduction work, and hopefully some of the material will be used as some form of forest
product. It is hard to predict the impact to the local economy.
B. The grant would immediately provide for three seasonal jobs, with the completion of the home assessments some homeowners
will have to hire contractors to do the fuels reduction work. Currently, it is unknown how many jobs will be created. The fuels work
will have to be maintained over time and this will add to the sustainability of the fuel reduction jobs.
C. The assessors and homeowners will gain a better understanding of local vegetation and it's capacity to be turned into fuel, how
the amounts and arrangement effects fire behavior, fire fighter safety and the defensibility of the structures in the wildland urban
interface.
D. It is hard to predict how and how much of the biomass will be utilized. Becuse both the Deschutes County Landfill and Sunriver
compost site have the capacity to use wood residue there is a good chance that at least some of the material would be used for
compost.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. Currently, there is one plan in place: the Upper Deschutes River Natural Resources Coalition Plan. Under the plan all private
lots will have an assessment. A copy of the plan should be available at the Coalition's web site www.UDRNRC.com. Deschutes
County is working on a comprehensive county plan that should be completed later this year. As of yet, it is not a requirement of the
plan that these assessments be done; however, under SB360 all lots should be certified.
B. The concept of this grant has been discussed at the Central Oregon Fire Chief's Assocation meetings.
C. The cooperators will be ODF, LaPine Rural Fire Protection District, Bend Fire Department, and Sisters-Camp Sherman Rural
Fire Protection District. The partners will be home owner associations that wish to participate and private homeowners that use the
service.
D. Local support is high, homeowners have expressed their support of defensible space and via requests and other feedback
desire any assistance available to achieve this interface protection. Fire departments also support the concept of defensible space
around structures and the added protection that it affords to both the firefighters and the structure. However, most departments do
not have the financial and personnel support to make this outreach a reality. There are no formal cost share agreements in place
but ODF and the fire districts are supporting the grant with in-kind contributions; ODF with training and certification authority, the
local fire districts with office support and day to day supervision.
Project Work Form
Tasks
Time Frame
Coordinate with Fire Departments/Districts
Responsible Party
Tom Andrade ODF
January 2006
Hire Assessors
Respective Fire Chiefs
May 2006
Train Assessors
Tom Andrade with Fire District Staff
May 2006
RFPD Assessors
Assessment Outreach
May 2006 to November 2006
Monitor Assessments
Tom Andrade with Fire Chiefs or staff
Begin May 2006 - ongoing
RFPD Assessors
Resume Assessment Outreach
May 2007
Monitor assessments
Tom Andrade with Fire Chief's or staff
Summer/Fall 2007
Tom Andrade with Fire Chief's or staff
Complete Grant
December 2007
Project Budget
Sisters-CS RFPD
Cost Category
Description
Federal
Agency
Applicant
Bend FD
Partner 1
LaPine RFPD
Partner 2
Total
Partner 3
Personnel
3 positions wages
ODF Match
Subtotal
$87,335
$0
$7,000
$7,000
$7,000
$108,335
$0
$92,303
$0
$0
$0
$92,303
$87,335
$92,303
$7,000
$7,000
$7,000
$200,638
$5,000
$5,000
$54,348
Fringe Benefits
3 positions OPE
ODF Match
Subtotal
$39,348
$0
$5,000
$0
$39,348
$39,348
$0
$0
$0
$39,348
$39,348
$5,000
$5,000
$5,000
$93,696
$20,160
$0
$0
$0
$0
$20,160
$0
$0
$7,776
$27,936
$0
$0
$0
$0
$0
$0
$27,936
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$6,000
$0
$0
$0
$0
$6,000
$0
$0
$0
$0
$0
$0
$6,000
$0
$0
$0
$0
$6,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$10,252
$0
$0
$0
$0
$10,252
$0
$0
$0
$0
$0
$10,252
$0
$0
$0
$0
$0
$10,252
$170,871
$131,651
$12,000
$12,000
$12,000
$338,522
$0
$0
$0
$0
$0
$0
Travel
Vehicle Rental
Mileage
$7,776
Subtotal
Equipment
Subtotal
Supplies
Forms, publications,
certification guides
Subtotal
Contractual
Subtotal
Other
Salem6%(Prot+Financ)
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.