Enclosure 3A - Project Summary Form
116
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Don Matlick
Oregon Department of Forestry
Phone:
Type of Applicant: (enter appropriate letter in box)
A
503-945-7444
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
503-945-7454
Email:
Dmatlick@odf.state.or.us
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2600 State St, Salem OR 97410
Project Coordinator
Project Coordinator (Name and Title):
Stuart Otto, Stewardship Forester
Organization/Jurisdiction: Oregon
Department of Forestry, Central Oregon District
Phone:(541) 447-5658
FAX: (541) 447-1469
Email: sotto@odf.state.or.us
Project Information
Project Title: Central Oregon Home Assessments
Proposed Project Start Date: June 2005
Proposed Project End Date: December 2005
Federal Funding Request: $204,000
Total Project Cost: $407,000
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
Yes, this is State priority # 28
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
ODF in cooperation with all the Structural Fire Department in Central Oregon, are reaching out to
communities and homeowner associations to educate them about defensible space. The key tool
in this out reach is the home assessment. Through this assessment, fire personnel can evaluate a
homeowner’s situation and make recommendations on how to improve the home’s survivability
during a wildfire. ODF has in the past relied heavily on their seasonal firefighters to do these home
assessments. However, past fire season severity has not left the firefighters with much free time to
do assessment work. This grant would allow ODF to hire a summer crew to do assessments.
Project Location:
County: Crook, Deschutes &
Federal Congressional District:
Various locations in 3 counties
Jefferson
Oregon 2nd.
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
Sue Stewart - COFMS
(541) 416-6745
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as
 anticipated outcomes
applicable:
 community partners and their

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
ODF is working with 11 Fire Departments or Rural Fire Districts in 3 counties to do Home Assessments. The
Fire Departments assist as time and staffing allow and ODF attempts to coordinate with all the Fire
Departments on this outreach project. The local community risk and mitigation plans are not completed in
many of the communities where this work has already been initiated. These home assessments could be part
of the mitigation plan in many of these communities. This project would help local communities prepare
themselves for wildfire.
The grant would provide for ODF to hire, train, and supervise a 5 person student home assessment crew. It is
hoped that the crew would complete over 700 home assessments during the summer. The home assessment
would also serve to assist the homeowner to meet the requirements of the Oregon Forestland-Urban Interface
Fire Protection Act of 1997. Completing the work out lined in the assessment would certify the property
under the Act. The grant would also provide funds to 3 of the Fire Departments that do their own home
assessments.
Currently, there is not a local coordinating group in place in Central Oregon; however, there is a Central
Oregon Fire Council that will serve in the coordination role. The Council is aware of the home assessment
work already being done by ODF and we will continue to coordinate through the Council.
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. A. Describe the community infrastructure that will be protected. The homes in the urban-interface will
be a safer community to live in because the homes would be much less likely to burn.
B. Reducing ground and ladder fuels that would add to the possibility of a crown fire would change the fire
behavior. Cutting, mowing, or hand pulling would reduce the ground fuels. Pruning and thinning of trees
would be used to lift crowns and increase spacing between crowns. The timing of the treatments would
be left to the landowners but most of the work would be done early spring or later in the fall to avoid the
high fire danger times of the year.
C. How will the proposed treatments be maintained in future years? The hope of remaining certified under
the Forestland-Urban Interface Fire Protection Act will encourage homeowners to maintain their property
in a fire safe condition in years to come.
D. How will you use multi-party monitoring to improve this and future projects? Currently, we have no
multi-party monitoring to evaluate this or future projects. In the future, the template that we are
developing for Community Fire Plans will have a monitoring section in it and will address that issue. We
do review completed fuels work with the Structural Fire Departments and any adjoining federal land
managers to seek input to improve fuels work.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. This proposal will improve the local economy at two levels. First, it will provide for at least 5 seasonal
jobs for college students that will add directly to the economy. Second, a portion of the fuels work that
needs to be completed will be performed by contractors that will add long term jobs to the economy.
B. ODF expects to maintain a full time job for our NFP Fuels Forester and 5 seasonal jobs (3 month
duration) for our home assessment crew.
C. The tools and skills that will be gained or utilized include: GIS tools ( GPS and other mapping tools) will
be used to track and maintain data base information, Skills that will be gained include a better
understanding of fuels and vegetation management as it pertains to fire behavior as the crews explain
options to meet the fuels reduction practices. Our NFP Fuels forester will gain valuable supervision skills
as he organizes and manages the crew for maximum effectiveness and efficiency.
D. The scope of this project is to evaluate and outline fuels reduction projects to homeowners. The work of
fuels reduction will be left to the landowner. Some of the biomass may be utilized for compost if the
debris is removed to the county landfill. It is unclear how much could be utilized.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. This project will be used to implement the fuels reduction component of a Community Fire Plan
currently being developed for the city of Bend. Home assessments could be a part of that plan for fuels
reduction. They will allow for uniform fuels reduction standards being applied across and between
communities. The Bend Community Fire Plan is being developed and hopefully will be completed by
September of 2005. Stuart Otto can be contacted to obtain a copy when the Plan is completed. The
treatment has been coordinated with the local Fire Department, ODF and the local FMO of the adjoining
federal land. Contact is made with the local homeowners association if applicable. Letters are mailed to
affected homeowners outlining the home assessment process and interested homeowners can schedule
appointments. Crews will canvas the neighborhoods contacting landowners to generate interest.
B. The cooperators will be LaPine Rural Fire District, Sunriver Fire Department, Bend Fire Department,
Deschutes County Rural Fire Protection District #1, Cloverdale Rural Fire Protection District, SisterCamp Sherman RFPD, Black Butte Ranch Fire Department, Redmond FD, Crook County Fire and
Rescue, Crooked River Ranch RFPD, and Jefferson County Fire District #1. The Ochoco NF, Deschutes
NF, and the Prineville District BLM. Various homeowner associations and homeowners.
C. Currently, support for the program is strong and we are working with a landowner incentive under a
Western States Fire Managers Grant. We would continue the home assessment program without
incentives although the number of landowners completing the fuels work may be smaller.
Enclosure 3A - Project Work Form
Tasks
Time Frame
Responsible Party
Create job position descriptions
January 2005
ODF Stewardship Forester &
Fuels Forester
Advertise positions
February 2005
ODF Fuels Forester
Interview candidates , select crew
March 2005
ODF Unit, Stewardship and
Fuels Foresters
Prepare supplies and transportation
needs
May 2005
ODF Fuels Forester
Train crew and start home assessments June 2005
ODF Stewardship, Fuels
Foresters
Home Assessments and Follow up
inspections
July 2005 – September 2006
Assessment Crew and Fuels
Forester
Follow up inspections, Multi agency
monitoring tour and review
September 2005 – November 2006
Fuels Forester,
Fire Departments and Federal
Agencies and ODF
Compile accomplishments, close out
grant
December 2006
ODF Fuels, Stewardship
Foresters
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Personnel
Subtotal
Applicant
Partner 1
90,450
ODF
101,480
Fire Dept.
10,000
90,450
101,480
10,000
38,315
91,500
38,315
91,500
Partner 2
Total
$201,930
Fringe Benefits
Subtotal
$129,835
Travel
13,560
Subtotal
13,560
3,560
$13,560
Equipment
Subtotal
Supplies
8,500
Subtotal
8,500
$8,500
Contractual
30,000
Subtotal
30,000
$30,000
Other
23,175
Subtotal
Total Costs
23,175
$204,000
$23,175
$193,000
$10,000.00
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.
$407,000