Project Summary Form
Id Number 2006-120
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Oregon Department of Forestry COD Prineville/Sisters Unit
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
503-945-7341
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
503-945-7416
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith Grant Coordinator/Stu Otto Field Coordinator
Organization/Jurisdiction:
Oregon Department of Forestry
Phone: (111 111-1111 x 1111)
503-945-7341
FAX: (111 111-1111 x 1111)
503-945-7416
Call Ahead For FAX
Email:
msmith@odf.state.or.us
Project Information
Project Title:
Oregon Department of Forestry COD Chipper Staff and Support
Proposed Project Start Date:
05/01/2006
Federal Funding Request:
$ 224,949
Proposed Project End Date:
12/31/2008
Total Project Funding:
$
479,005
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
This grant is a continutation of a 2002 Western States Managers grant received by the Central Oregon District. Under this grant the Oregon
Department of Forestry facilitated the private landowner's fuel reduction efforts by either chipping the debris or offer a cost share to help the
landowenr defray the cost when hiring a commercial chipper service. This program was used in Deschutes, Jefferson, and Crook Counties with the
outcome of reducing, burning, or dumping residue from fuels reduction projects.
Project Location:
Latitude: -121.298
Longitude: 44.022
County:
Deschutes
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
2
Telephone number of Contact:
Elden Ward, Oregon Dept of Forestry Stewardship Forester
541-447-5658 Ext.
Joe Stutler, Deschutes County Forester
541-322-7117 Ext.
Earl Cordes, Chief, Jefferson Co. Fire District 1
541-475-2727 Ext.
Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses
longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
x project relationship to the community risk assessment and
x project location (e.g., Watershed,
Address
mitigation plan
neighboring community)
these items
as applicable: x anticipated outcomes
x amount or extent of actions (acres, number of homes, etc.)
x project timeline and matching or contributed funds
x community partners and their
role(s)
x proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you have not worked with a local coordination group, why not?
Coordination has been high with Fire Depts, FireFree campaigns and homeowner groups.
Is this project adjacent to a current prescribed burn project on federal lands or to one that is planned within the next
three years? (Yes/No) Yes
Please indicate planned treatments and associated acres:
* Treatment Clipping
Acres 400
Treatment
Acres 0
Treatment
Acres 0
Treatment
Acres 0
If you have a treatment type other than standard types above:
Other 1
Acres 0
Other 2
Acres 0
This project is located in the Prineville/Sisters Unit of the Central Oegon District of the Oregon Department of Forestry [ODF]. The Unit covers
portions of Crook, Deschutes, and Jefferson Counties. This grant will continue the work begun under a Western States Managers grant received in
2002 which assisted landowners and homeowner associations in treating forest debris that was accumulated from fuels reduction on their properties.
The original plan was to use a Federal Excess Property chipper and purchase a second chipper using ODF crews to chip forest debris. Due to
concerns of private contractors that offer this service, the grant was changed and dollars to fund the second crew were used to contract private
companies to chip material. Currently, there are two ways for landowners to use this program. One is for ODF to chip the debris or for ODF to costshare up to 50% of the cost to hire a private contractor to chip the material. ODF has worked with many individuals by chipping material removed
during a fuels reduction efforts. However, many homeowner associations have taken advantage of the contractor option and organized community
fuel reduction projects where the contractor can come in and treat multiple lots. This has been especially useful during FireFree compaigns in
Deschutes and Jefferson counties. In Jefferson county, all the woody debris that is generated by FireFree campaigns is delivered to the fair grounds
and is chipped on site and removed. This grant has been instrumental in the success of their program. Homeowner associations that have used
this option include Wildriver, Spring River, Woodside Ranch, River Meadows and Forest River Acres. ODF has worked with many individuals and
with the community of Fall River in working to help dispose of woody debris generated by fuels reduction projects. These projects help landowners
and homeowner associations meet the goal of defensible space set down in Community Wildfire Protection Plans and meet the requirements of the
Oregon Forestland Urban Interface Protection Act of 1997. The total of households served is approximately 842 with plans to continue supporting
homeowner associations, FireFree campaigns and working closely with Deschutes County Forestry and assisting them with their fuels reduction
goals. Most homeowner associations meet their cost-share requirements with in-kind labor during their community fuels reduction projects. ODF
has proven the ability to complete this project and will continue to improve and expand the process with the continuation of this grant. ODF has a
long history of successful implementation of NFP grants.
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. Individual homes are the infrastructure that will be most protected with this grant. Homeowners will reduce fuels and this grant
will help dispose of the woody debris that is produced.
B. Individuals will be encouraged to treat hazardous fuels around their homes. This treatment will meet standards set down in the
Community Widlfire Protection Plan or meet the standards in the Oregon Forestland Urban Interface Protection Act of 1997. This
grant will assist landowners in disposing of the woody debris, changing the fire behavior around homes, and offering firefighters a
safe location to defend homes if need be. Most of the treatments will be by handtools or chain saws and the landowner will be
encouraged to treat their property before or after fire season.
C. These treatments will be maintained by the landowners in the future.
D. Monioring will be done by several agencies and groups, ODF, Local Fire Districts and Homeowner Associations will all review
results. Multi-party monitoring will have the advantage of measuring different parameters to show the different effects of the
treatments. This monitoring will help managers design better treatments in the future.
Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. A portion of this grant is to help defray the cost of private chipping contractors; therefore, supporting utilization of these
businesses.
B. It is hard to determine how many jobs may be created or how long they will last. To this point 21 agreements have been written
for contracted chipping and several of these were multi-day jobs and one contractor worked for two weeks on one job. As more
people do fuels reduction the jobs will increase.
C. The crew will use handtools, chain saws and a chipper. They will learn valuable safety skills and good work habits that they could
use all of their career.
D. A portion of the biomass will be utilitzed. All of the biomass collected as a result of Jefferson Counties FireFree campaign was
used for mulch. Some of the chips left at individuals homes were used for landscaping and mulch. I would estimate that one quarter
of the material is utilized.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. This project will assist in implementing a plan by helping homeowners treat the hazardous fuels on their property. In most plans
protecting homes will be a priority. Most of the areas covered by this project are in the process of completing plans. One area has
completed their plan, The Upper Deschutes River Natural Resources Coalition, finalized July, 2004. A copy of this plan can be
downloaded from their web site at www.udrnrc.org.
B. Local homeowners associations would coordinate treatment. Local Fire Departments and Deschutes County Project Wildfire
will be supporting FireFree campaigns that will educate and motivate individuals to treat their property.
C. The partners and cooperators are local fire departments, Deschutes County Forestry, Upper Deschutes River Natrual
Resources Coalition and numerous homeowner associations.
D. The local support for this project is high. All agreements for contracted chipper services include a cost-share arrangement.
Most associations or individuals meet the requirement with in-kind labor.
Project Work Form
Tasks
Time Frame
Homeowner Outreach / schedule work
Responsible Party
Elden Ward ODF
May 2006 / ongoing
Chipper work
Elden Ward / Forest Officers ODF
May 2006
Homeowner Association Agreements
Stuart Otto ODF
February 2007
Stuart Otto ODF
FireFree chipper agreement
April 2007
Agreement chipper work
Chipping contractor
April / May 2007
Stuart Otto and Elden Ward ODF /
homeowner associations
Review Chipping work
May 2007
Continue chipper program
Stuart Otto ODF
ongoing
Stuart Otto and Salem ODF
Complete program
December 2008
Project Budget
Homeowners
Cost Category
Description
Federal
Agency
Applicant
Homeowner Assoc(s)
Partner 1
Partner 2
Total
Partner 3
Personnel
Staff Wages
$82,257
ODF Match
Subtotal
$0
$30,000
$30,000
$0
$142,257
$0
$124,326
$0
$0
$0
$124,326
$82,257
$124,326
$30,000
$30,000
$0
$266,583
$0
$0
$45,461
Fringe Benefits
OPE
ODF Match
Subtotal
$45,461
$0
$0
$0
$49,730
$49,730
$0
$0
$0
$49,730
$45,461
$0
$0
$0
$95,191
$9,540
$20,000
$0
$0
$0
$29,540
$0
$0
$0
$9,540
$0
$20,000
$0
$0
$0
$0
$29,540
$1,000
$0
$0
$0
$0
$1,000
$0
$0
$0
$0
$0
$0
$1,000
$0
$0
$0
$0
$1,000
$4,500
$0
$0
$0
$0
$4,500
$0
$0
$0
$0
$0
$0
$4,500
$0
$0
$0
$0
$4,500
$50,000
$0
$0
$0
$0
$50,000
$0
$0
$0
$0
$0
$0
$0
$50,000
$0
$0
$0
$50,000
$25,443
$0
$0
$0
$0
$25,443
$6,748
$0
$0
$0
$6,748
$32,191
$0
$0
$0
$0
$0
$32,191
$224,949
$194,056
$30,000
$30,000
$0
$479,005
$0
$0
$0
$0
$0
$0
Travel
Mileage
$0
Subtotal
Equipment
Chainsaw / Chipper Tools
Subtotal
Supplies
chipper blades, safety
equip, repair parts
Subtotal
Contractual
Contract chipping
Subtotal
Other
Indirect Costs(incl3%Fin)
Salem 3% (Prot only)
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.