Enclosure 3A - Project Summary Form
41
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization: Woodside
Ranch Homeowners Association (WRHA) Board of Directors/WRHA
Phone:
Type of Applicant: (enter appropriate letter in box)
L
541-383-3905
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
541-383-3905
Email:
raymiao@aol.com
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
PO Box 9264, Bend, OR 97708
Project Coordinator
Project Coordinator (Name and Title):
Ray Miao, WRHA President; Gary Frazier, WRHA Vice President & Chair;
WRHA Fire Safety Committee
Organization/Jurisdiction: Woodside Ranch Homeowners Association (WRHA)
Phone: 541-383-3905
(Miao)
541-312-4364 (Frazier)
raymiao@aol.com (Miao)
Oldfraz@aol.com (Frazier)
541-383-3905 (Miao)
541- 312- 4371 (Frazier)
FAX:
Email:
Project Information
Project Title:
Woodside Ranch Wildland-Urban Interface Fuel Reduction Program
Proposed Project Start Date:
Oct. 2004
Federal Funding Request:
$ 155,000
Proposed Project End Date:
Oct. 2009
Total Project Cost:
$ 352,750
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
No
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Woodside Ranch Homeowners Association (WRHA) seeks funding to pay for chipper service and composting for 5 years to continue fuels reduction work started by an Oregon Department of Forestry (ODF) grant
that helped generate over 72% WRHA participation. Desired outcome: to further reduce the neighborhood’s
fuel load to stop any fire at this wildland-urban interface, and subsequently to protect the city of Bend. By
Yr. 5: 95+% of homes to have defensible space to the property line. Homes to conform to provisions of
Oregon S.B. 360. Partners include ODF, Bend City Fire Department, and others. Actions include: ODF preand post-evaluation/fire plan; homeowner clearing of property at their expense; homeowner education and
followup by WRHA Fire Safety Committee.
Project Location: Woodside Ranch subdivision,
County: Deschutes
Federal Congressional District:
Bend, OR
2nd District of Oregon
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
Stu Otto, Oregon Dept. Forestry
541-447-5658
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as applicable:  anticipated outcomes

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 community partners and their
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?








Proposal: Hire chipper to continue fuels reduction begun in 2003.
Project Location: Woodside Ranch, located on the southeast side of Bend, Oregon, is a community of
217 single-family homes on properties of between 1 and 2.5 acres each. This development is the
wildland-urban interface; the community abuts the Deschutes National Forest. To the north are more
densely settled residential and commercial areas that comprise the city of Bend (pop. 55,000).
Anticipated Outcomes: Over the 5 years: to extend defensible space throughout the entire Woodside
Ranch community to its boundaries. Yrs 1 & 2: Ninety-five percent of the households to have a
defensible space to 100 feet out from the house; 75% to have defensible space to the property line. Yr 5:
95+% to have defensible space to the property line. Homes to conform to provisions of Oregon SB 360.
Community Partners: Currently committed are: Oregon Department of Forestry (to do evaluation and
detailed plans for each property; and to evaluate each property post-fuel removal); Bend City Fire
Department (to assist in final ODF evaluation and to advise on structural defense); Bend Garbage and
Recycling (to reutilize all cleared debris through composting); Deschutes County Rural Fire Protection
District #2 (to serve as the financial agent).
Local Coordination Group: Fire Council of Central Oregon will act as the Local Coordination Group.
WRHA has been working with Council members since 1998 on fuels reduction in Woodside Ranch.
Project Relationship to Community Risk Assessment/Mitigation Plan: The ongoing fuels reduction
project within Woodside Ranch is part of the Bend Community Fire Plan.
Actions: Proposed actions include the following: ODF: to go door-to-door to evaluate remaining homes
yet-to-participate (28%); prepare plans to lot line for homes already meeting the 100-foot defensible space
criterion; return to evaluate homes for clearing to property perimeter. Bend Fire Department: will assist
ODF in final evaluation. WRHA Fire Safety Committee: Prepare and distribute color-coded maps to
document current individual lot status (red/yellow/ green as specified in SB 360); prepare and distribute
educational materials (newsletter; flyer); hold educational meetings; visit each home and encourage
participation; continue media coverage; update color-coded maps yearly to encourage compliance.
Homeowners: At their own expense, trim, clear, pile debris at street side. Chipper Contractor: Chip and
haul debris to county compost center. Est. Extent: 500 acres treated, 6,000 cu.yd. fuel removed.
Timeline/Matching or Contributing Funds. Timeline: This is a 5-year proposal. In-kind
contributions: Homeowners: $158,000 to clear to their property lines. WRHA Board and Fire Safety
Committee: $9,750 in volunteer hours. ODF: $30,000 staff. Total - $197,750.
Ability to Complete Project. WRHA has demonstrated ability to carry out fire safety programs. It has
been active in Fire Free since 1997. With a 2003 ODF chipper grant, over 72% of homeowners had fuel
reduction plans and participated in chipping. Nearly 2400 cu.yd. of fuel was removed. The WRHA Board,
Fire Safety Committee and homeowners are committed to continuing this effort and making the entire
subdivision fire-safe with the help of this grant. The Homeowners Association is a nonprofit organization
registered with the Secretary of State of Oregon and has an elected 5-member Board.

Ability
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response: A. Woodside Ranch
subdivision has 217 single-family homes on 1 to 2.5 acre lots. It abuts
Deschutes National Forest on the south and east and the City of Bend on the north and west.
B. The primary vegetation in the area is ponderosa pines, bitterbrush, rabbit brush, and manzanita with some
juniper trees, firs and non-native species such as ornamental juniper introduced as landscaping. The area has
not burned since development in the early 1970’s. Using the ODF defensible space plan for each lot,
homeowners will limb up and/or remove trees, remove or isolate brush, remove pine needles and cones and
cut or remove tall grass species out to each lot line. Debris will be chipped and hauled away by a commercial
service. Debris will be taken to the county composting center. Chipping will be done at specified periods
during the late fall and spring to reduce the fuel load before fire season and avoid pine sap beetle infestation.
C. Homeowners and the WRHA will be able to cover the costs of on-going maintenance subsequent to the
grant. We cannot afford on our own the cost or effort of removing 30 years of fuel build-up out to each 2.5acre property line throughout the entire subdivision. Our project in 2003 demonstrated that coordinated
education, outreach, and provision of on-site chipper service were the key to having over 72% of homeowners
begin an effective fuels reduction program out to 100 feet. The WRHA Fire Safety Committee will continue a
program of education on fuels reduction, fire-resistant planting, and Fire Wise construction/home
improvement throughout the 5-year grant period and beyond.
D. ODF will: go door-to-door to continue evaluating and developing fuels reduction plans for those
homeowners not already participating; develop plans for all properties out to the lot line; and do final
certification for SB 360 compliance. WRHA will maintain and annually publicize a database and map of the
status of every lot in the subdivision. ODF and the Bend Fire Department will evaluate the subdivision as a
whole for structural defensible space as well as a line of defense for the City of Bend. RFPD #2 will serve as
the fiscal agent for the grant to ensure financial accountability.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
A. Chipper contractor: Grant funds will be used to contract with a local commercial chipping
service to chip and haul all debris. Compost Center: Grant funds will pay for the compost fees which will
help to maintain the compost center. Landscape/tree services: Many homeowners will elect to contract with
landscape or tree services to limb and clear their property, thereby adding to the local economy. Lot clearing
is at homeowners’ expense. Roofing: Out of the 157 homes evaluated during 2003, 35 have shake roofs. Six
(17%) homeowners have re-roofed in 2003 or plan to re-roof in 2004 as a direct result of our fire safety
program. We anticipate this trend will continue and thus contribute further to the local economy.
B.A three-person crew will be needed for approximately two weeks, twice per year over the 5 years. Work
will be done seasonally to avoid hazardous activity during the fire season. Additional jobs will be supported
with landscape/tree contractors, roofing contractors and at the composting center.
C. Chipper contractor: Equipment - Chipper, dump truck, hand tools. Skills - Marketing, job estimating,
chipping, project organization and management. Landscape/tree services: Equipment- Power and hand tools.
Skills- Marketing, job estimating, knowledge of defensible space, Fire Wise landscape maintenance.
Homeowners: Equipment- Power and hand tools. Skills- Knowledge of defensible space, Fire Wise
landscape maintenance and home improvement, and wildfire behavior.
D. All debris (estimated 6000 cu.yd. over 5 yrs) will go to the county compost center for re-utilization.
Response:
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
A. This project is a continuation of activities begun under Project Impact and a grant from ODF to
the WRHA. The Bend Community Plan, developed by ODF, USFS, BLM, RFPD #2, Project Wildfire,
Deschutes County Emergency Management and Bend Fire Department, is the community risk assessment and
mitigation plan. This project implements fuel reduction at the wildland-urban interface (WUI) as targeted in
the plan. Contact: Stu Otto, ODF, (541) 447-5658.
B. The Forest Service has done mowing and thinning in the Deschutes National Forest in the land adjacent to
Woodside Ranch. Fuels reduction to the boundaries of Woodside Ranch subdivision increases the likelihood
of keeping a fire at ground level, protecting 217 subdivision structures and the City of Bend. RFPD #2 and
ODF have identified Woodside Ranch as one of Deschutes County’s highest risk WUI areas.
C. Partners/cooperators include: ODF, RFPD #2, Bend Fire Department, Bend Garbage and Recycling
(compost center) and Deschutes County.
D. Homeowners are the most important local supporters of the project; over 72% are now participating. Our
goal is to get 95+% through the motivation and commitment of the homeowners and WRHA activities. ODF
will continue as an active participant (pre- and post- evaluations, lot plans, project consultation). RFPD and
Bend Fire Department have been involved with Woodside since Project Impact (Fire Free). RFPD #2 will
continue their commitment by providing fiscal management. Bend Fire Department will provide evaluation
and consultation. There are no formal cost sharing agreements. Partners have made in-kind commitments.
Response:
Enclosure 3A - Project Work Form
Tasks
Time Frame
Responsible Party
This is an annual cycle that will be repeated in each of the 5 years of the grant.
Announcement to homeowners of fire
activities at WRHA annual meeting,
newsletter and door to door visits with
operational details of program.
Door to Door visits to homeowners
not yet participating or not actively
implementing fuels reduction. Do
plans to 100 Ft. and lot line. Develop
plans for neighborhood and
community volunteers to assist elderly
or disabled as needed.
Homeowner education on fuels
reduction, fire resistant planting, and
Fire Wise construction/home
improvement.
Annual meeting, April.
Door to door visits March, June –
Sept.
Newsletter: at least quarterly.
ODF visits: Spring until fire
season starts and after fire season
until snow falls.
Fire Safety Committee: March –
Nov.
WRHA Fire Safety Committee
and Newsletter Committee.
Annual meeting: April.
Newsletter: at least quarterly.
Community presentations: Jan.
and Aug. by invited speakers such
as OSU Extension, ODF, and
Bend Fire Dept.
WRHA Board, Fire Safety
Committee and Newsletter
Committee.
Contract for chipping service and
hauling of debris.
Aug.
WRHA Board.
Clearing of lots, piling of debris at
street side.
Sept. – Oct. for Fall clearing.
March – May for Spring clearing.
Individual homeowners.
Chipping and hauling of debris.
Last two weeks Oct.
Second & third weeks May.
Spring until fire season starts and
after fire season until snow falls.
Selected contractor.
Prepare data base and color-coded
maps to document current individual
lot status (red/yellow/green).
As data is received from ODF.
Fire Safety Committee.
Certification of chipping work
performed and payment of invoice.
Immediately after work is
completed.
WRHA Board and RFPD #2.
Celebration of success, status report to
homeowners and partners.
Annual meeting, April.
Newsletters: at least quarterly.
WRHA Board, Fire Safety
Committee, and Newsletter
Committee.
Certification of lots (SB 360).
ODF and Fire Safety
Committee Members.
ODF and Bend Fire
Department.
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Personnel
Subtotal
Applicant
Homeowners,
WRHA Board,
Fire Safety Comm
Partner 1
Partner 2
Total
$ 167,750
ODF,
Bend Fire Dept.
$ 30,000
$197,750
$ 167,750
$ 30,000
$ 197,750
$ 167,750
$ 30,000
$ 352,750
Fringe Benefits
Subtotal
Travel
Subtotal
Equipment
Subtotal
Supplies
Subtotal
Contractual
Chipper Contractor
Administrative cost, RFPD
#2
Subtotal
$ 130,000
$5,000
$ 135,000
Other
Compost Center fees
Copying, mailing costs
Subtotal
Total Costs
$ 18,000
$ 2,000
$ 20,000
$ 155,000
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.