115
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
August 6, 2012
FROM: PRESIDENT
SUBJECT:
Facilities Master Plan Project Status
REASON FOR BOARD
CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
INFORMATION
Page 1 of 6
D.3
BACKGROUND:
Major Projects under Construction
(see next page)
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
116
Facilities Master Plan Major Projects
for the period ending June 30, 2012
Projects In Process
Health and Wellness Center
and Sitework
Planned
Substantial
Completion
Date
Spring
2011
Building 800 Renovation
1,049,000
12,174
1,506,713
100.0%
100.0%
99.5%
32,072
46,399
2,567,888
848,804
88,295
247,901
118,500
71.6%
Spring
Measure D
1,105,493
1,105,493
1,039,908
3,652
61,933
110,549
94.1%
2011
Project Sub-total
Total Project
2,290,493
2,290,493
1,888,712
91,947
309,834
229,049
27,969,368
27,969,368
27,489,116
124,019
356,233
2,796,937
82.5%
98.3%
100.0%
100.0%
96.7%
98.3%
81.5%
82.6%
82.0%
90.9%
100.0%
100.0%
92.7%
95.0%
State Capital Outlay Funds
Measure C
Measure D
Fall
2010
99%
Fall
2013
VAPA Remediation
Summer
2012
1,051,000
33
1,166,000
2,217,033
931,000
931,000
1,862,000
1,051,000
33
1,166,000
2,217,033
931,000
931,000
1,862,000
1,051,000
33
1,127,403
2,178,436
758,913
768,620
1,527,533
0
0
162
162
0
0
0
0
0
38,435
38,435
172,087
162,380
334,467
105,100
3
116,600
221,703
93,100
93,100
186,200
Project Sub-total
Total Project
4,079,033
4,079,033
3,705,969
3,365,000
100,000
6,951,592
162
0
0
50,406
372,902
407,903
Total Project
10,965,000
10,965,000
10,416,592
50,406
498,002
1,096,500
EDA Funds
Foundation
Measure D
Fall
2011
Fall 2012
Project Sub-total
State Capital Outlay Funds
Measure D
Fall
2010
2012
Fall
2013
7/24/2012
0
0
46,399
25,600,404
Summer
Total Projects in Process
0
0
32,072
1,185,000
Building 800 Moves
South Perimeter Road
10,490,000
121,741
14,988,663
25,678,875
95%
Watsonville GTC Equipment
Paid to Date
Total Project %
Change Orders of Budget Paid
Contingency
to date
to date
1,185,000
90%
Watsonville Green
Technology Center
10,490,000
121,741
15,067,134
Available
Balance
25,678,875
Pending DSA approval
Building 300 Renovation
Equipment
10,490,000
121,741
15,067,134
Encumbered to
Date
Project Sub-total
98%
Building 300 Renovation
Funding Source
State Capital Outlay Funds
Measure C
Measure D
Original Project
Adjusted
Budget
Project Budget
State Capital Outlay Funds
99%
Pending DSA approval
Health and Wellness
Equipment
Estimated %
Completion
3,365,000
100,000
7,500,000
0
0
498,002
131,186
336,500
10,000
750,000
-152,600
99.7%
400,000
400,000
3,000
27,000
370,000
40,000
0.8%
STEM Grant Funds
Measure D
1,952,530
1,500,000
1,952,530
2,250,000
143,857
24,792
121,947
136,783
1,686,726
2,088,425
195,253
225,000
3,452,530
4,202,530
168,649
258,730
3,775,151
420,253
248,283
313,283
202,179
47,383
63,721
31,328
248,283
1,915,130
845,605
2,760,735
313,283
202,179
47,383
63,721
31,328
1,915,130
845,605
181,943
0
107,713
0
1,625,474
845,605
191,513
84,561
6%
Total Project
Measure D
Total Project
Measure C
Measure D
Total Project
7.4%
1.1%
4.0%
2,760,735
181,943
107,713
2,471,079
276,074
99%
Total Project
140,000
140,000
101,227
7,828
30,945
14,000
8,413
72.3%
50,014,949
50,829,949
42,268,675
623,241
7,938,033
4,721,593
1,074,510
83.2%
1%
3%
98%
Total Project
3,365,000
100,000
7,500,000
1,078,021
Total
1 of 2
9,490
64.5%
64.5%
9.5%
0.0%
6.6%
117
Facilities Master Plan Major Projects
for the period ending June 30, 2012
Projects Completed
VAPA Construction
Completed
Date
Complete
Funding Source
100%
State Capital Outlay Funds
Measure C
Measure D
Project Sub-total
VAPA Equipment
Complete
100%
State Capital Outlay Funds
Measure D
Project Sub-total
Total Project
7/24/2012
Original Project
Budget
20,357,000
5,345,114
51,909,024
77,611,138
1,136,000
1,126,453
2,262,453
79,873,591
Adjusted
Project Budget
20,357,000
5,345,114
51,909,024
Paid to Date
1,136,000
1,126,453
20,357,000
5,345,114
51,891,087
77,593,201
1,136,000
1,126,453
2,262,453
79,873,591
2,262,453
79,855,654
77,611,138
2 of 2
Balance
0
0
17,937
17,937
0
0
0
17,937
Total Change
Orders
583,784
Total Project
'% of Budget
Paid to date
100.0%
118
Major Projects under Construction
Health and Wellness Project
This project is in the final closeout process with DSA.
Current Status Update:
This project is ready to be submitted to DSA for approval. Staff is waiting for DSA approval of
all change orders in order to submit for final certification from DSA for the construction phase
of the project. The majority of the equipment for the building has been purchased and installed.
There are additional items to be purchased.
Building 300 Renovation
This project is in the final closeout process with DSA.
Current Status Update:
This project is ready to be submitted to DSA for approval. Staff is waiting for DSA approval of all
change orders in order to submit for final certification from DSA for the construction phase of the
project. A majority of the equipment has been purchased and installed, including furniture and
classroom computers.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville Library on July
15, 2008. Since then, the college has demolished the building in order to construct a 14,000 square foot
Community Education Center. The District received a grant for $2.5 million from Economic
Development Agency for the project, and the grant was augmented by $865,000 to help fund an upgrade
to a Platinum Level LEED certified “green” building. The Division of State Architect (DSA) approved
the plans in June of 2010 and EDA approved the plans and specifications in July 2010. The project went
to bid in August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to
the budget of $517,000. A deductive change order for the value engineering items discussed at the
October Board meeting was approved at the November Board Meeting. The District has received a
generous donation from the Ley Family of $100,000 for construction to add back some of the items that
were placed on hold.
Current Status Update:
This project is substantially complete. Data wiring and data connections are complete, network
equipment is in the process of being ordered which will connect these two new buildings to the
existing campus network, as well as the acquisition of furniture and equipment. This project is
ready to be submitted to DSA for approval. Staff is waiting for DSA approval of all change
orders in order to submit for final certification from DSA for the construction phase of the
project. Staff is also working with Economic Development Agency to receive the remaining
grant funds and provide the necessary close out documentation for the project.
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Building 800 STEM Remodel:
Building 800 will be fully remodeled. There are two funding sources for this project. There is a Federal
Grant (STEM Grant) from the Department of Education in the amount of $1,952,530 to fund design and
partial construction. Fund 47 bond was slated to fund $1,500,000.00 for the balance of the construction
pending the engineer’s estimate.
Current Status Update:
Due to the increase in square footage to the project, the Engineer’s estimate revealed that the District
should plan for a total construction cost of $3,354,294. This will require an additional $750,000
contribution from Bond funds and will bring the estimated total project cost to $4,202,530. This will
allow for an additional 11,860 S.F. of space to be renovated and complete all necessary modifications
to the entire 20,892 S.F. of the 800 building. The project is in the Construction Documents phase and
plans and specifications were presented to DSA in June. Demolition is currently scheduled for the
Fall of 2012, construction Fall 2012 through summer 2013 with classes to begin in Fall 2013.
800 Bldg. Moves Phase I: Complete
The 800 building moves were initiated in December and substantially complete in the beginning of
February. This phase of the project required all administrative offices and categorical programs such
as, Fast track to work, Student Job Placement, Puente and Cap to be relocated to SAC west and other
programs and offices to be relocated.
800 Bldg. Moves Phase II:
Additional programs were identified and will be relocated as part of the “800 Bldg. Moves Phase II”
portion of the project. These programs include DSPS (Disabled Student Programs & Services), the
Physics Department and remaining furniture purchases.
The overall budget for this project is $313,283 Measure D funds. The original project was $248,283, but
was increase $65,000 in June, 2012.
Arts Education Classrooms Project
This project is in the final closeout process with DSA. One change order remains to be approved by DSA.
Staff will submit the complete closeout package to DSA for final certification upon receipt of final change
order.
Current Status Update:
Received DSA Final CERTIFICATION - This Project is officially closed effective June 19, 2012.
Awards of Informal Bids under the Uniform Construction Cost Accounting System (UCC):
By adopting the Uniform Public Construction Cost Accounting System, the Board authorized the
President or his/her designee to enter into agreements with low bidders using the informal bidding
process with the provision that the successful awards would be presented to the Board as an
information item. This system enables the District to 1) informally bid projects under $175,000 to prequalified contractors, 2) more efficiently and effectively manage small to medium sized projects, and 3)
contract with local contractors who are deemed “qualified” bidders.
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Awarded Bid: B12-09 South Perimeter Road Repair, Phase II (Informal Bid)
There was one non-bond related bid to be awarded in June in the amount of $92,400 to Earthworks, Inc.
South Perimeter Road Repair, Phase II Project will begin just past the entrance to the CEED parking lot
around the bend and past parking Lot “M” exit. Four pre-qualified contractors attended the mandatory Job
walk but only two contractors bid on the project as follows: Earthworks, Inc.; $92,400 and John F. Otto
Inc., dba Otto Construction; 98,700.
Request for Formal Bid No. B12-12: AEC VAPA Buildings 2000 & 3000 HVAC Acoustics
Even though a large portion of this project is HVAC there is additional construction including but not
limited to Structural Steel, Metal Stud Framing, Drywall, Painting, Plumbing, Fire Sprinklers, Electrical
and Fire Alarm work that is needed; therefore, the Bidder must have a valid (A) or (B) Contractor
License. Bid Due Date was Tuesday, July 10, 2012.