85
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
April 2, 2012
2012-13 Budget Reduction Plans, Phase I
REASON FOR BOARD CONSIDERATION
ITEM NUMBER
ACTION
ENCLOSURE(S)
Page 1 of 4
C.5
BACKGROUND:
The structural deficit for Cabrillo for 2012-13 is currently projected at $5.6 million. One of the major
components of the structural deficit is the built in increases in expenses that the college must budget
each year. The college is planning to utilize $2.3 in operating funds to bridge the 2012-13 deficit
leaving a deficit balance of $3.2 for 2012-13. The college has set a budget reduction target of $2.5
million for the 2012-13 Preliminary Budget. The first phase of budget planning, including 2.5 million
in reductions will be complete by May. All permanent reductions identified in the first phase will be
included in the 2012-13 Preliminary Budget approved by the Governing Board in June 2012.
Phase I reduction plans were presented and discussed with individuals impacted, department meetings,
Cabinet, Administrative Council, Managers and College Planning Council meetings. The Services
Program Review and Advisory Committee (SPRAC) has reviewed all plans included in the
attachments.
Phase I
Unrestricted General Fund Reductions
Restricted Fund Reductions
Children’s Center Fund
$938,864
$128,731
TBD
FISCAL IMPACT:
See reduction list above.
RECOMMENDATION: It is recommended that the Governing Board approve the budget reduction
plans as presented.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
Governing Board
April 2, 2012
Phase I
2012-13 Budget Reductions
Instruction Unrestricted General Fund (Base Budget)
Total GF Savings
Impact
PCN #
FTE
If Lottery funds reduce from the
Move DE-Blackboard fees off GF state, then the DE-CMS costs
to Instructional Lottery funds.
would revert to the general fund.
$18,840
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
Program Spec - CEED
713503
0.5
$36,175
budget
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
Program Spec - CEED
budget
713502
0.5
$27,844
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
713504
0.06
$9,404
Office Specialist CEED
budget
Requires faculty director; reassign
Public Safety Director 1 FT CJ faculty to 50% faculty PS
management: $140,885 (incl
director: adjunct backfill $25,500
426005
1
$117,518
bene)
@ $1700/TU
Children Center Director Reassign 1 ECE FT faculty to
management: $93,019; state
faculty director @ 100% backfill;
funded, moves fulltime faculty off $51,000 adjunct backfill. Savings
general fund into state funds.
depends upon which FT faculty
441519
1
$40,000
serves as faculty director.
Computer lab LIA from 10 mo
None: computer lab is closed in
100% to 9 mo 100%
summer
402506
0.08
$5,776
Division Offices will reduce from 2
IDAs to 1 IDA with 1 centralized
IDA; reducing from 10 to 6. Three
IDA - HAWK Division Office
positions are vacant.
450505
0.92
$79,982
IDA - BELA Division Office
same as above
420505
0.92
$64,943
IDA - NAS Division Office
same as above
460507
0.83
$58,449
490507 and
IDA - VAPA Division Office
same as above
490508
0.92
$67,283
Total
$507,374
Budget Criteria Description
III.B
II.E
III.C
III.C
II.E
III.C
III.C
III.C
III.C
III.C
III.C
O:\Board Items VP Admin folder\2012 Board Items\4_April 2012\040212ABudget ReductionsPhase I\2012-13BudgetReductionsPhaseI_Instructionp2.xlsx
86
Governing Board
April 2, 2012
Phase I
Administrative Services Unrestricted General Fund (Base Budget)
Budget Criteria
Description
IT Computer Systems Maint.
Tech
Eliminate 2 IT coordinators/ Add
a SQL Database Admin@ range
53 (net)
UPS
Reduce Postage Budget
M & O Operating Reductions
IT Operating budget reduction
Renegotiated Audit Contract
III. C
III. C
III. C
III. C
III. C
III. C
III. C
CMP Goal E
Phase I
III. C
III. C
Board Goals
87
2012-13 Budget Reductions
Renegotiate Cell Tower Leasesgenerate new revenue
Reduction of 2012-13 Deficit
Impact
Vacant position- Reduction of services to
Watsonville and Aptos
Realigning responsibilities of staff, increase
efficiencies to address student needs
Consolidate accounts to achieve savings
Cost saving measures employed
Cost saving measures employed
Cost saving measures employed
None
PCN #
FTE
Total Savings
401205
0.5
$40,577
321002/321024
1
$112,650
$7,500
$30,000
$10,000
$5,000
$7,000
None
Total
Student Services Unrestricted General Fund (Base Budget)
Will reduced services to prospective students
Eliminate Outreach Coordinator and high schools
Reorganization of the Watsonville Center
Staff. Will merge FA and A&R staff into one
Eliminate 2 Admissions and
location and cross train staff to help all
Records Assistant II
students.
Use money from FA Program Specialist
position to fund a FA Advisor, this position
Eliminate 1 Financial Aid
will allow us to get awards out to students
Program Specialists
faster.
$30,000
$242,727
801503
0.46
$41,642
821008/821020/821022
2
$140,178
813116
1
$6,943
(net @ unfilled rate)
$188,763
Total Unrestricted General Fund Reductions
O:\Board Items VP Admin folder\2012 Board Items\4_April 2012\040212ABudget ReductionsPhase I\2012-13BudgetReductionsPhase IAdminSvcsp3-4.xlsx
$938,864
Governing Board
April 2, 2012
Phase I
88
2012-13 Budget Reductions
Student Services- Stroke Center
Restricted General Fund- Categorical
Impact
Budget Criteria
Description
III. B
Eliminate Director of Student
Health Center
III. B
Reduce Stroke Center Counselor
PCN #
FTE
Total Savings
Requires Faculty director; reassign NP faculty
to director; backfill with contract NP hours
and add psychological counseling hours
Reduce SC counselor position to 50%. All
faculty positions in the Stroke Center are now
50%.
861002
1
$101,567
448003
0.25
$27,164
Total--Restricted General Fund-Categorical
Phase I
III. C
Instruction- Children's Center
Eliminate Children's Center
management position
See Instruction Reduction List
$128,731
441519
Total--Children's Center Fund
Total Reductions--ALL FUNDS
O:\Board Items VP Admin folder\2012 Board Items\4_April 2012\040212ABudget ReductionsPhase I\2012-13BudgetReductionsPhase IAdminSvcsp3-4.xlsx
1
TBD
TBD
$1,067,595