119
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
June 11, 2012
2012-13 Budget Reduction Plans, Phase II and III
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 5
C.8
ACTION
BACKGROUND:
The structural deficit for Cabrillo for 2012-13 is currently projected at $5.6 million. One of the major
components of the structural deficit is the built in increases in expenses that the college must budget
each year. The college is planning to utilize $2.3 in operating funds to bridge the 2012-13 deficit
leaving a deficit balance of $3.2 for 2012-13. The college has set a budget reduction target of $2.5
million for the 2012-13 Preliminary Budget. The first phase of budget planning, including 2.5 million
in reductions, was completed in May, 2012. All permanent reductions identified will be included in the
2012-13 Preliminary Budget approved by the Governing Board in June, 2012.
Phase II & III reduction plans were presented and discussed with individuals impacted, department
meetings, Cabinet, Administrative Council, Managers and College Planning Council meetings. The
Governing Board reviewed the attached reductions at the May 7, 2012 Board meeting.
The Services Program Review and Advisory Committee (SPRAC) has received and reviewed all plans
included in the attachments. SPRAC feedback will be presented to the College Planning Council as
soon as possible.
Unrestricted General Fund Reductions
Restricted Fund Reductions
$
$
Phase I
Phase II Phase III
Total
938,864 $ 679,333 $ 460,296 $ 2,078,493
128,731 $ 81,995 $ 4,133 $ 214,859
FISCAL IMPACT:
See reduction list above.
RECOMMENDATION: It is recommended that the Governing Board approve the Phase II and Phase
III budget reduction plans as presented.
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
120
Governing Board
June 11, 2012
Phase II
Budget Criteria
Instruction Unrestricted General Fund (Base Budget)
Description
IIIC
Elimination of all general fund
operating support for Cabrillo
Stage, keeping only 12 TUs.
Eliminate 36 TUs from selected
programs
Reduce support for Public Safety
In-Service program by 50%, and
reduces FTES by approximately
115
Reduce performing arts complex
assistant from 12 mos to 9 mos
IIIC
IIIA
IIIA
Impact
Cabrillo Stage reduces production costs, raises
ticket prices, and institutes new annual fund
raising event, the first of which is scheduled for
March 30, 2012.
PCN #
FTE
$12,407
Eliminates Adjunct TUs
Reduces in-service offerings to fire and law
enforcement agencies
Reduces support for performing arts during the
summer.
Total Savings
$64,344
$150,000
498503
0.25
$9,948
IIIC
Eliminates current support for all evening visual
arts studio courses. Will require reductions in open
Eliminate Visual Arts Tool Room lab hours and impact the ability to schedule many
Technician
3-D studio art courses in the evening.
495001
0.42
$26,136
IIIC
Eliminates photo lab tech support, requiring the
shifting of equipment and supplies ordering and
maintenance responsibilities fully to faculty and/or
the photo Lab Tech. Will likely result in the
outsourcing of equipment repair and maintenance.
493501
0.56
$35,819
Eliminate Photo Lab Technician
$298,654
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121
Governing Board
June 11, 2012
Phase II
Administrative Services Unrestricted General Fund (Base Budget)
Budget Criteria Description
Impact
III. C
III. C
FPPO- Custodian
HR- Confidential Hourly
Reduction in Services/Bldgs offline
Reduction in Services
III. C
BSO- College Bank
III. C
Purchasing/Mailroom
Close College Bank @ noon on Fridays-Reduction in Services (Reduce 3 @ 1.0 FTE to 3
@ .90 FTE
Reduce Mailroom service hours to 9:00-3:30
Monday-Friday
III. B/C
III. C
III. C
III. C
Phase II
PCN #
Total Savings
FTE
353023/353029
362013
2
0.25
$129,282
$14,277
311001/311002/
311009
0.3
$20,086
302001
0.25
$14,476
Move duplications budget to "Auxiliary Services"
fund (bookstore/duplications/food
services/vending) (.67 position,
Duplications
supplies/operating)
2% charge for accounting services to trust &
agency accounts (dept. accounts including
BSO- Indirect Charges to Trust & Cabrillo Stage, Culinary, VAPA, Athletics, other
Agency
Dept. fund accounts)
M & O Operating Reductions
Reduce building maintenance services
Reduce Scheduled Maintenance allocation for
M & O Operating Reductions
facilties maintenance
Information Technology
Reduction academic repair/periodical budgets
Total
$72,937
$32,000
$50,000
$40,076
$7,545
$380,679
Student Services Restricted General Fund- DSPS
Board Goals
DSPS/LS Program Specialist
III. C
Adaptive PE LIA
Reduction in Services. Combine DSPS and
Learning Skills in one location and create some
efficiencies. This will also help bring the DSPS
categorical budget into balance.
One month reduction of service. Reduce work to
time when classes are in session only.
841504
0.83
$77,727
451504
0.06
$4,268
$81,995
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122
Governing Board
June 11, 2012
Phase III
Budget Criteria
IIIC
IIIC
IIIC
IIIA
IIIA and IIIC
Instruction Unrestricted General Fund (Base Budget)
Description
Impact
Eliminated support to L10 program and to Inter
Library Loan service--some support can be
absorbed, some will need to be discontinued
Eliminate LIA Library position
Eliminate Lab Tech (80%
biology/20% chem)
reduces lab support
Eliminate LIA position in MA
Reduces student support
Reduction in TUs to meet 4%
workload reduction preserving 4%
over cap after subtracting 36 TUs
cut in three identified programs;
FTES cut includes 115 FTES
reduced in public safety inservice. Overall Target: 364
FTES reduced. Cutting an
additional 127.25 TUs brings the
total FTES lost to 321.5. 60
classes in addition to Public
Safety.
Reduce Public Safety Program
Coordinator to 50%
Reduce by 50% support for in-service
PCN #
FTE
501009
1
$81,173
412006
475104
0.83
0.46
$56,467
$22,175
Unrestricted General Fund Reductions--Instruction Total
426004
Total Savings
127.25
$225,869
0.5
$43,242
$428,926
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123
Governing Board
June 11, 2012
Phase III
Administrative Services Unrestricted General Fund (Base Budget)
Budget Criteria Description
III C
Business Office--Accounting
Specialist
III C
Vice President's Office
III C
Maintenance & Operations
Impact
Convert Accounting Specialist position to an
Accounting Assistant position. Reduce 55%-12
month position to a 40%-12 month position.
Increase processing time for journal entries and
budget transfers
Reduce supply budget--reduce the number of
printed handouts for meetings
TBD--reduce vehicle replacement budget or other
operating
PCN #
FTE
Total Savings
311026
0.15
$20,370
$1,000
$10,000
Unrestricted General Fund Reductions--Administrative Services Total
$31,370
Phase III
Student Services Unrestricted General Fund (Base Budget)
III C
Counseling Office
Reduced support for counselors and students with
appointments and questions
831010
831016
0.08
0.08
$0
$0
III C
Transfer & Career Center
Reduced support for counselors and students with
transfer & career center information & services
831102
0.08
$0
Unrestricted General Fund Reductions--Student Services Total
$0
TOTAL Unrestricted General Fund Reductions, Phase III
Phase III
III C
Student Services Restricted General Fund--Matriculation
reduction from 11 months to 9 months; students
will have fewer staff to speak with during & after
assessments; they will have to wait longer for
Assessment Office
results
801407
$460,296
0.08
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$4,133