Replacement for page 119
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 5, 2012
SUBJECT:
2012-13 Budget Reduction Plans
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
Page 1 of 4
INFORMATION
D.2
BACKGROUND:
The structural deficit for Cabrillo for 2012-13 is currently projected at $5.6 million. One of the major
components of the structural deficit is the built in increases in expenses that the college must budget
each year. The college is planning to utilize $2.3 in operating funds to bridge the 2012-13 deficit
leaving a deficit balance of $3.2 for 2012-13. The college has set a budget reduction target of $2.5
million for the 2012-13 Preliminary Budget. The first phase of budget planning, including 2.5 million
in reductions will be complete by May. All permanent reductions identified in the first phase will be
included in the 2012-13 Preliminary Budget approved by the Governing Board in June 2012.
Phase I reduction plans were presented and discussed with individuals impacted, department meetings,
Cabinet, Administrative Council, Managers and College Planning Council meetings. The Services
Program Review and Advisory Committee (SPRAC) has received all plans included in the
attachments. SPRAC feedback will be presented to the College Planning Council as soon as possible.
The budget reduction plans attached will come to the Governing Board for approval on April 2.
Phase I
Unrestricted General Fund Reductions $938,864
Restricted Fund Reductions
$128,731
Children’s Center Fund
TBD
Administrator Initiating Item:
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Governing Board
March 5, 2012
Phase I
Budget Criteria
III.B
II.E
III.C
III.C
II.E
III.C
III.C
III.C
III.C
III.C
III.C
2012-13 Budget Reductions
Description
Impact
PCN #
If Lottery funds reduce from the
Move DE-Blackboard fees off GF state, then the DE-CMS costs
to Instructional Lottery funds.
would revert to the general fund.
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
Program Spec - CEED
budget
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
Program Spec - CEED
budget
None: Moves the GF portion of
these two employees off the GF and
onto the CEED contract/cont ed
Office Specialist CEED
budget
Requires faculty director; reassign
Public Safety Director 1 FT CJ faculty to 50% faculty PS
management: $140,885 (incl
director: adjunct backfill $25,500
bene)
@ $1700/TU
Children Center Director Reassign 1 ECE FT faculty to
management: $93,019; state
faculty director @ 100% backfill;
funded, moves fulltime faculty off $51,000 adjunct backfill. Savings
general fund into state funds.
depends upon which FT faculty
serves as faculty director.
Computer lab LIA from 10 mo
None: computer lab is closed in
100% to 9 mo 100%
summer
Division Offices will reduce from 2
IDAs to 1 IDA with 1 centralized
IDA; reducing from 10 to 6. 3
IDA - Division Offices
positions are vacant.
IDA - Division Offices
same as above
IDA - Division Offices
same as above
same as above; unknown which
PCN will be eliminated depending
IDA - Division Offices
upon seniority
unknown
Total
FTE
% of Contract
Total GF Savings
$18,840
713503
0.5
50%
$36,175
713502
0.5
50%
$27,844
713504
0.0565
6%
$9,404
426005
1
100%
$117,518
441519
402506
$40,000
0.08
450505
420505
460507
O:\Board Items VP Admin folder\2012 Board Items\3_March 2012\2012-13 Budget Reductions\2012-13BudgetReductionsPhaseI_Instructionp2.xlsx
$5,776
$79,982
$64,943
$58,449
$67,283
$507,374
Governing Board
March 5, 2012
2012-13 Budget Reductions
Phase I
Budget Criteria
III. C
III. C
III. C
III. C
III. C
III. C
III. C
CMP Goal E
Description
IT Computer Systems Maint.
Tech
Eliminate 2 IT coordinators/ Add
a SQL Database Admin@ range
53 (net)
UPS
Reduce Postage Budget
M & O Operating Reductions
IT Operating budget reduction
Renegotiated Audit Contract
Impact
Vacant position- Reduction of services
to Watsonville and Aptos
Realigning responsibilities of staff,
increase efficiencies to address student
needs
Consolidate accounts to achieve savings
Cost saving measures employed
Cost saving measures employed
Cost saving measures employed
None
Renegotiate Cell Tower Leasesgenerate new revenue
Reduction of 2012-13 Deficit
None
Total
III. C
Eliminate Outreach Coordinator
III. C
Eliminate 2 Admissions and
Records Assistant II
Board Goals
Eliminate 1 Financial Aid
Program Specialists
PCN #
FTE
% of Contract
Total Savings
401205
0.5
50%
$40,577
321002/321024
1
100%
$112,650
$7,500
$30,000
$10,000
$5,000
$7,000
Student Services
Will reduced services to prospective
801503
students and high schools
Reorganization of the Watsonville Center
Staff. Will merge FA and A&R staff into
one location and cross train staff to help
821008/821020/821022
all students.
Use money from FA Program Specialist
position to fund a FA Advisor, this
position will allow us to get awards out to
813116
students faster.
$30,000
$242,727
0.46
50%
$41,642
2
100%
$140,178
1
100%
$6,943
(net @ unfilled rate)
$188,763
Total Unrestricted General Fund Reductions
O:\Board Items VP Admin folder\2012 Board Items\3_March 2012\2012-13 Budget Reductions\2012-13BudgetReductionsPhase IAdminSvcsp3-4.xlsx
$938,864
Governing Board
March 5, 2012
2012-13 Budget Reductions
Phase I
Restricted General Fund- Categorical
Impact
Budget Criteria Description
Student Services- Stroke Center
III. B
III. B
Eliminate Director of Student
Health Center
Reduce Stroke Center Counselor
PCN #
FTE
% of Contract
Total Savings
Requires Faculty director; reassign NP
faculty to director; backfill with contract
NP hours and add psychological
counseling hours
Reduce SC counselor position to 50%.
All faculty positions in the Stroke Center
are now 50%.
861002
1
100%
$101,567
448003
0.25
25%
$27,164
Total--Restricted General Fund-Categorical
$128,731
Children's Center Fund
Instruction- Children's Center
Eliminate Children's Center
III. C
management position
See Instruction Reduction List
441519
1
Total--Children's Center Fund
Total Reductions--ALL FUNDS
O:\Board Items VP Admin folder\2012 Board Items\3_March 2012\2012-13 Budget Reductions\2012-13BudgetReductionsPhase IAdminSvcsp3-4.xlsx
100%
TBD
TBD
$1,067,595