Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
Location:
Aptos Campus
SAC East Room 225
Date and Time:
Thursday, March 7 th , 2013
3:00 pm – 6:00 pm
Total on Roster: 16
Votes needed for simple
majority vote: 50% + 1 = 9
Votes needed for 2/3 majority: 11
Student Senate Minutes
NOTICE IS HEREBY GIVEN that the Cabrillo College Student Senate will hold a meeting on Thursday March 7 th , 2013 . The meeting time and location information is noted on the agenda. The purpose of this meeting is to be the direct representation of Cabri llo College’s
Student Body. We will see to it that the student’s best interests are being served and that the students are given the opportunity to be heard. If you have any questions, please contact us at 831.477.5677. If needed, you can be provided with any disability-related modification or accommodations; please call Disabled Student Program and Services at (831) 479-6379. Requests should be made as early as possible, though on-campus transportation can be called for at any time. Please note that any action item that is discussed may not have an action taken during this meeting.
I. Called to Order at 3:00 p.m.
A. Roll Call a. Sharon, Bobby, and Ivan were absent.
II. Adoption of the Agenda 3 minutes

Special Item A Social Justice Conference was tabled.

New Business Item D Video Conferencing Equipment was represented by Senator Carter Frost, Senator Buckter.

New Business Item C March In March was stricken from the Agenda.

New Business Item E New Canopies was tabled.

New Business Item F Student Senate Polo Shirts was tabled.
Darwin moved to approve the Agenda for March 7, 2013.
Tana seconded the motion.
Passed unanimously 12/0/0.
III. Approval of the Minutes 3 minutes
A. February 28 th , 2013
Cedar moved to approve the Minutes for February 28, 2013.
Tana seconded the motion.
Motion passes 9/0/2.
IV. Public Comments
This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda.
There will be a limit of five (5) minutes per speaker.
Yaming Shen
– Good afternoon, my name is Yaming Shen. I am representing the Cabrillo College Social Justice Journal,
Breaking All Barriers Newsletter. I was in the area and thought that I would stop by and greet the Senate. I will speak next week more about this years Social Justice Conference that will take place on April 20, 2013. Thank you.
V. Presidential Announcements 5 Minutes
VI. Special Items
A. Social Justice Conference Info. / Discuss. L. Hunerberg 15 Minutes
ITEM TABLED UNTIL NEXT WEEK.
B. AGS Spring Convention Info. / Action N. Wells 15 Minutes
This item is up for discussion / possible action regarding the approval of $1,000.00
from the ___ Account to help fund about 12 AGS members and an advisor to attend the AGS Spring Convention being held on April 12 th – 14 th 2013.

AGS is requesting funds for an annual Spring Leadership Convention.

This year, the 87 th convention is taking place in Ontario so AGS plans to drive.

Currently 12 students and Executive Board members will attend the conference.

This conference allows Cabrillo College AGS members to network and meet students from other California Community
Colleges. Workshops will take place and 3 persons are nominated for scholarships.

Logistics of the event include room and board, which total $3,065. Gas totals $887.00.

ICC has already approved $500.00 and AGS has fundraised $2,500 from rummage sales.

In conclusion AGS is requesting $1,000 from the Senate to help cover costs.
Darwin moved to approve $1,000 from the 71 Conference (Leadership) Account for the AGS Spring Convention.
Abby seconded the motion.
Motion passes unanimously 12/0/0.
VII. New Business
A. Appointment of New Senators 3 Minutes for speech, 3 minutes for questions
1. Scotts Valley Representative
2. Three Senators-at-Large
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Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
B. Honors Day Info. / Action S. O’Connor 20 Minutes
This item is up for discussion / possible action regarding the approval of $1,000.00
from the ___ Account for the
Stroke Center’s Honors day.

In response to last week ’s question as to why the Standing Tall club was not funding the event, the club isn’t funding the event because they are hosting other events such as the Banquet BBQ and this event falls more in departmental events.

Furthermore, the club has limited funds that are geared towards club events.

Honors Day is time where the department is honoring students achievements and graduation.

The total amount was amended by the club to be $900.00 instead of $1,000.00
Laura moved to approve $900.00 from the Programs Account to fund the Honors Day event.
Tana seconded the motion.
Motion passes unanimously 12/0/0.
C. March in March Info. / Action A. Cornett 10 Minutes
This item is up for discussion / possible action regarding the approval of $110.00
from the ___ Account for additional funding for the March in March which was held on March 4 th 2013.
ITEM STRICKEN FROM THE AGENDA.
D. Video Conferencing Equipment Info. / Action B. Buckter 10 Minutes
This item is up for discussion / possible action regarding the approval of $350.00
from the 73, Equipment Account to purchase video conferencing equipment.

As was discussed in Watsonville last week, the Star Fish equipment will be used for conferencing student meetings.

There is consensus that the Senate should purchase and hold a trial period to see how effective the conference equipment will be.

There is currently an RFF being processed for a Star Fish device. Thus far the Student Affairs office has been temporarily using Denis Bailey
’s Star Fish device.

Let
’s monitor how the Star Fish device will be used and see if it is in the student’s interest to purchase further conferencing equipment.
Carter moved to approve $310.00 from the 73 Equipment Account for Video Conferencing Equipment.
Dieter seconded the motion.
Motion fails 2/8/1.
E. New Canopies Info. / Action C. Green 10 Minutes
This item is up for discussion / possible action regarding the approval of $500.00
from the ____ Account to purchase new canopies.
ITEM E TABLED UNTIL NEXT WEEK
F. Student Senate Polo Shirts Info. / Action
A. González 10 Minutes
This item is up for discussion / possible action regarding the Student Senate Polo Shirts.
ITEM F TABLED UNTIL NEXT WEEK.
G. Forum Event Info. / Action B. Buckter 10 Minutes
This item is up for discussion / possible action regarding having a student senate forum event.
ITEM G TABLED UNTIL NEXT WEEK.
H. Cafeteria Renovations Info. / Discuss. L. Hunerberg 15 Minutes
This item is up for discussion regarding an update on the cafeteria renovations.

The cafeteria should serve as a space for students to feel comfortable and welcomed.

Currently the cafeteria is under dire need for renovations.

The Facilities Planning Committee has researched and found estimates to repair floor, new editions including bar height counters, also the ceiling would be replaced with more durable material, and finally better lighting will be installed.

The cafeteria floors were renovated five years ago, but were done very poorly and is why they are going to be redone.

The proposed new flooring has a durable life span of up to 20 years and is far more resilient than the laminate chose last time.
2

Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc

Out of all options presented to the Facilities Planning Committee, the committee has found the most resilient laminate for the cafeteria. Furthermore, the maintenance personnel agreed that this option is the easiest for them to work with. They mentioned that the flooring material is strong enough to support wheel chairs.

The overall costs include labor costs, material expenses and project oversight expenses.

The ideal projected timeline would begin in Summer 2013 and finished by Fall 2013.

To reiterate the need for a cafeteria renovation, the building was originally built in 1959 so this would be the largest renovation ever done in the history of the cafeteria.

The Senate is encouraged to attend the next Facilities Planning Committee meeting, next Friday at 10 a.m.
I. Alert- U Tabling Info. / Discuss. C. Achen 10 Minutes
This item is up for discussion regarding Student Senators tabling to provide information to students regarding Alert-U and get them to sign up so that they can be aware of when there is an emergency.

Due to the recent increases in public attacks and threats, the Cabrillo College community is raising awareness about what to do during a public threat on campus.

Alert-U Tabling is a campus wide effort to help educate students about what to do during a campus lockdown situation.

Electronic messages via text message will be sent to all registered Cabrillo College students informing them about what to do during lockdown type of events.

Alert-U type safety models have been trialed and proven effective. For example, earthquakes can be detected 40 seconds before the event, so Cabrillo College students would benefit from this campus safety action.

The Safety Committee is encouraging the Senate to be active and involved with spreading the word about Alert-U.

The cause is important and relevant to students experiences at Cabrillo College. Alert-U Tabling is a great step towards campus safety.

Abby volunteered herself to table and help get students to sign up for Alert-U notices.

This item will be on the Agenda next week, so be prepared to discuss this item again.
VIII. Committee Reports 3 minutes ea.
Bylaws Committee – Meeting at 12p.m.
PR Committee
– Meeting tomorrow. Look out for e-mail reminder.
Student Service Council Committee – Meeting tomorrow.
Faculty Senate
– Met last Tuesday. Reviewed brief college budget and hoping for state funding. Mentioned Social Justice
Conference, and reviewed accreditation update. Finally, the Watsonville Center will be closed during Spring Break.
SAC Committee
– Meeting tomorrow.
Legislative Committee – Meeting next week.
Presidential Search Committee
– Sub committee meeting next Thursday. Please submit candidate questions to be reviewed by the committee next week.
SPRAC
– Committee did not meet last week.
Elections Committee – Meeting tomorrow from 12 p.m. – 1 p.m.
IX. Reports (Every other name is Bold for Easy Reading) 2 minutes ea.
Executive Officers, Senators, Advisers report on Senate Activities.
A. Executive Officers
President: Charlotte Achen - March in March had a great turn out! Also accreditation form went around to provide an opportunity to provide input.
Vice President: Laura Hunerberg
– I wanted to thank everyone that attended March in March. Also, the Fourth Grade
Day at Cabrillo College is approaching! This is a great opportunity to encourage and change the futures of 3,000 fourth graders!!! Look out for the e-mail
’s and sign-up sheet for volunteer positions.
Treasurer: Darwin Constantino
–
Budget Committee meeting next Thursday at 2:15 p.m.
Legislative Representative: Aimée Cornett – Region 4 Executive Council Meeting this Saturday at 2:30 p.m.
Student Trustee: Cedar Green
Inter-Club Council Chair: Devin Monahan
– ICC met yesterday and approved funds for the AGS Conference.
Watsonville Representative: Ab bygale González
Scotts Valley Representative: (Vacant)
B. Senators-at-Large
Laurence Applen
Bobby Buckter -
Tana Desandres
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Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
Carter Frost – Senators still need to tell me their office hours, it is holding up fax machine hours. Also, senator binder duties need to be upheld according to the bylaws.
Sharon O’Connor
Dieter Schmidtmeier
Rory Schneider
Ivan Sumano – Vargas
Natacha Wells
–
I
’m proud to see that the Senate is funding student leadership events, specifically today and the
AGS Conference Funds.
C. Advisors 5 minutes ea.
Sesario Escoto – On Monday March 11 th , the SAC East Building will be hosting an 11:15 a.m. orientation welcoming
Japanese ECE internship students from Toyko to Cabrillo College. An RFF for $100 to cover hospitality refreshments for internship students has been submitted. Please make an effort to make a presence for the international internship students. Also, everyone that is graduating needs to petition for graduation, so that your name will be included in the ceremony. Petitions need to be submitted by March 29 th . Make sure to schedule appointments before the 29 th .
Flor Chacòn –
The SAC Event is right around the corner in TWO WEEKS. Remember that the event will require a lot of preparation including set up, staffing, clean up and much more. BE SURE TO SIGN UP and help out. Maybe, the
Senate should consider tabling for Alert-U during the SAC Event. In terms of the cafeteria, this item has been continuously on the agendas for the past three years now. Because students transfer or stop working with the
Senate, this item has not been taken care of. I encourage this Senate to be active and involved with the cafeteria renovation. Speak with your constituents to find out what they have to say on this item and finally thank you to those that attended March in March.
X. Agenda Building 5 Minutes
XI. Adjournment 4:05 pm
Student Senate Executive Meeting Minutes
(To be held after the Student Senate Meeting)
XII. Call to Order
A. Roll Call a. Full house. Aimee and Abby were late.
XIII. Adoption of the Executive Agenda
Devin moved to approve the Executive Agenda for March 7, 2013.
Darwin seconded the motion.
Motion passes 4/0/0/.
XIV. Approval of the Executive Minutes
Darwin moved to approve the Executive Minutes for February 28, 2013.
Devin seconded the motion.
Motion passes 4/0/0.
XV. Regular Business
A. Attendance from Last Meeting 5 Minutes

Sharon was excused from last meeting and provided documentation regarding absence.

Darwin was excused for being tardy due to not finding parking.

Dieter was not excused for being absence from last weeks meeting 6/0/0.

Dieter was not excused from last weeks meeting and is under probation hearing.
B. Emissary Program Info. / Discuss. L. Hunerberg 15 Minutes
This item is up for discussion regarding the new emissary program.

Emissary Outline was uploaded to Dropbox.

The Senate needs to consider what the details and standards will be in the Bylaws regarding emissaries.

Details such as what GPA, Unit Requirement, Dismissal Procedures etc. need to be for emissaries.

Perhaps the emissaries should have a requirement to participate in 3 senate events throughout the semester, and volunteer 2 hours per week.

Also, the Senate needs to consider how to record and maintain accountability amongst emissaries. Perhaps a service log that shows weekly activity is a good way to report activity to the Senate.

In terms of incentives for student emissaries, maybe graduation sashes could be offered.

This item will be discussed in further detail at the Bylaws Committee tomorrow.
4

Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
C. Discussion of Meeting 10 Minutes

The meeting went well.

For the record, Bobby and Ivan are at the Sustainability Conference that the Senate funded.
D. Discussion of Senate 5 Minutes

Concerns about senators committee meeting attendances

Concerns about senators Senate Event attendances

Is the Senate considering committee meeting absences as senate meeting absences? This needs to be clarified in the
Bylaws, and if so, senators need to be held accountable.

Also, committee reports need to be given to the Vice President so that accountability will be maintained amongst the
Senate.
E. Assigning and Updates of Mentors 5Minutes

Mentors are doing a great job by maintaining strong communication.
XVI. Advisors Reports 5 Minutes ea.
Sesario Escoto Flor Chacòn
XVII. Executive Agenda Requests
XVIII. Adjournment 4:51 pm
Upcoming Senate Meetings
Unless noted, the Student Senate will be holding their meetings the following days at 3pm on the Aptos Campus in SAC East 225.
March 7 th
March 21 st (Watsonville)
April 11 th
April 25 th (Watsonville)
May 9 th
May 23 rd
March 14 th
March 28 th
April 18 th
May 2 nd
May 16 th (Watsonville)
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