Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk Please Direct Dial on: 01263 516047
Committee Administrator: Emma Denny: emma.denny@north-norfolk.gov.uk
13 June 2011
A meeting of the Overview and Scrutiny Committee of North Norfolk District Council will be held
in the Council Chamber at the Council Offices, Holt Road, Cromer on Wednesday 22 June 2011
at 9.30a.m.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Philip Burton
Chief Executive
To: Mrs A Claussen-Reynolds, Mrs A Green, Mr B Jarvis, Mr P Moore, Mr J H Perry-Warnes,
Mr R Reynolds, Mr E Seward, Mr B Smith, Mr R Smith, Mr P Terrington, Mr G Williams and
Mr R Wright
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order to attend this
meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative
format or in a different language please contact us.
Chief Executive: Philip Burton Deputy Chief Executive Sheila Oxtoby Strategic Directors: Nick Baker, Steve
Blatch, Sheila Oxtoby & Tony Ing Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
SUBSTITUTES
3.
PUBLIC QUESTIONS
To receive questions from the public, if any
4.
MINUTES
(attached - p.1)
(9.30 – 9.35)
To approve as correct records, the minutes of the meeting of the Overview and Scrutiny
Committee held on 02 March 2011.
5.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
6.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a personal or prejudicial
interest.
7.
PETITIONS FROM MEMBERS OF THE PUBLIC
To consider any petitions received from members of the public.
8.
CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE BY A MEMBER
To consider any requests made by non-executive Members of the Council, and notified to
the Monitoring Officer with seven clear working days notice, to include an item on the
agenda of the Overview and Scrutiny Committee.
9.
RESPONSES OF THE COUNCIL OR THE CABINET TO THE COMMITTEE’S REPORTS
OR RECOMMENDATIONS
To consider any responses of the Council or the Cabinet to the Committee’s reports or
recommendations.
10.
THE FORWARD PLAN
To discuss the Forward Plan and its Work Programme.
(attached – page 6)
11.
NOMINATION OF A REPRESENTATIVE TO THE NORFOLK HEALTH OVERVIEW AND
SCRUTINY COMMITTEE
Summary:
Recommendations:
12.
North Norfolk District Council is entitled to nominate one
Member and one named substitute to the Norfolk Health
Overview and Scrutiny Committee. The Terms of Reference of
the Norfolk Health Overview and Scrutiny state that District
Council Members must be Members of an Overview and
Scrutiny Committee of the Council which they are representing.
The representative should be a Member of the ruling group. The
Leader has agreed that Members of the Overview and Scrutiny
Committee should nominate a representative and named
substitute. These nominations will be ratified by Full Council on
28 June 2011.
That the Overview and Scrutiny nominate a Member and a
named substitute to the Norfolk Health Overview and Scrutiny
Committee.
Cabinet member(s):
Mr T Ivory
Ward(s) affected:
All
Contact Officer, telephone
number, and e-mail:
Mary Howard, Democratic Services Team Leader, 01263
516047, mary.howard@north-norfolk.gov.uk
2010/11 OUTTURN REPORT
(Cabinet Agenda – 06 June 2011, p. 46)
(Appendix E, Cabinet Agenda p.62; Appendix F p.64; Appendix G p.87; Appendix H p.90;
Appendix I p.96)
(9.50 – 10.30)
Summary:
This report presents the outturn position for 2010/11 for both the
general fund revenue account and capital programme. The
report includes details of where contributions have been made
to earmarked reserves for future spending commitments.
Conclusions:
The outturn at 31 March 2011 shows a surplus for the year of
£328,111. This is after allowing for a number of underspends to
be rolled forward within earmarked reserves where
commitments have already been made for 2011/12.
Commentary on these, along with the more significant year end
variances is included within the detail of the report. The general
fund reserve balance at the year end still remains within the
current recommended level. The capital programme for 2010/11
has been fully financed in the year and the current capital
programme has been updated to reflect this.
Recommendations:
Members are asked to consider the report and recommend to
Full Council the following:
a) The final accounts position for the general fund revenue
account for 2010/11;
b) The transfers to and from reserves as detailed in the
report;
c) The transfer of the surplus of £328,111 for the year to the
general reserve;
d) The financing of the 2010/11 capital programme as
detailed within the report;
e) The balance on the general reserve of £1,328,018 at 31
March 2011;
f) The updated capital programme for 2011/12 to 2012/13
and the associated financing of the schemes as outlined
within the report and detailed at Appendix I.
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
13.
Ward(s) affected:
All
Karen Sly, Financial Services Manager, 01263
516243, Karen.sly@north-norfolk.gov.uk
ANNUAL TREASURY MANAGEMENT REPORT FOR 2010/11
(Cabinet Agenda – 06 June 2011, p.34)
(Appendix C, Cabinet Agenda p.44; Appendix D, p.45)
(10.30 – 10.45)
Summary:
This report sets out the Treasury Management activities
actually undertaken during 2010/11 compared with the
Treasury Management Strategy for the year.
Conclusions:
Treasury activities for the year have been carried out in
accordance with the CIPFA Code and the Council’s Treasury
Strategy.
Recommendations:
That the Council be asked to RESOLVE the following;
(a) The Treasury Management Annual Report for 2010/11
is approved.
(b) The maximum period of investment for non-UK
banks is reduced from 2 years to a maximum of 1 year.
Cabinet member(s):
All
Ward(s) affected:
All
Contact Officer, telephone
number, and e-mail:
Tony Brown 01263 516126
Tony.brown@north-norfolk.gov.uk
14.
DEBT RECOVERY 2010-2011
(Cabinet Agenda – 06 June 2011, p.16)
(Appendix A, Cabinet Agenda p.23, Appendix B, p. 31)
(10.45 – 11.00)
This is an annual report detailing the council’s collection
performance and debt management arrangements for
2010/11
The report includes:
Summary:
•
•
•
•
Recommendations:
A summary of debts written off in each debt area
showing the reasons for write-off and values.
Collection performance for Council Tax and NonDomestic Rates.
Level of arrears outstanding
Level of provision for bad and doubtful debts
Members are asked to:
•
•
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
15.
Approve the annual report giving details of
the Council’s write-offs in accordance with
the Council’s Debt Write-Off Policy and
performance in relation to revenues
collection.
Approve the revised Corporate Debt
Management and Recovery Policy
Ward(s) affected:
All
Louise Wolsey 01263 516081
louise.wolsey@north-norfolk.gov.uk
BUSINESS CONTINUITY UPDATE
(11.15 – 11.35)
To receive an oral update
16.
REVIEW OF SURVEILLANCE POLICIES
(attached – p. 7)
(Appendix 1 - p. 10) (Appendix 2 - p.19)
(11.35 – 11.55)
Summary:
Conclusions:
The report provides an update for members on the two Policies
required by the Regulation of Investigatory Powers Act 2000
(RIPA). A number of minor amendments are required in order
to comply with statutory guidance issued over the last year and
changes in officer responsibility. The review also covers the
actual use of these policies by Council services.
The main responsibility for control of RIPA Authorisations has
now been transferred to the Strategic Director – Environment.
The changes outlined above and detailed in the Appended
Policies are required by legislation and statutory guidance but
do not constitute a new Policy.
In the past 12 months, any Authorisations have been lawfully
undertaken
Recommendations:
Members are asked to note the changes made to the policy
and the report of authorisations made in the past year.
Cabinet member(s):
Trevor Ivory
Contact Officer, telephone
number, and e-mail:
17.
Ward(s) affected:
All
Nick Baker 01263 516221
nick.baker@north-norfolk.gov.uk
GYPSY AND TRAVELLER SITES UPDATE
(11.55 – 12.15)
To receive an oral update
18.
OVERVIEW AND SCRUTINY UPDATE
(attached – p. 34)
(Appendix 3 – p.36) (Appendix 4 – p.41) (Appendix 5 – p. 42)
(12.15 – 12.30)
Summary:
This report updates the Committee on progress with
topics in its agreed work programme (attached at
Appendix 3) and invites Members to identify any arising
items for future meetings. The Scrutiny Committee’s
working style and role is attached at Appendix 4
Conclusions:
That progress is being made in some areas, others
need to be monitored and opportunities for scrutiny
should be discussed.
Recommendations: That Members should consider any follow-up
actions required on these topics.
Cabinet Member(s) Ward(s) affected
Mr T J FitzPatrick
All
Contact Officer, telephone number and email: Mary Howard, Democratic Services Team
Leader, Tel.01263 516047, mary.howard@north-norfolk.gov.uk
19.
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following resolution, if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraph 7C of Part I of
Schedule 12A (as amended) to the Act.”
20.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA