Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk Please Direct Dial on: 01263 516047
Committee Administrator: Alison Argent: alison.argent@north-norfolk.gov.uk
14 June 2012
A meeting of the Overview and Scrutiny Committee of North Norfolk District Council will be held
in the Council Chamber at the Council Offices, Holt Road, Cromer on Tuesday 26 June 2012 at
9.30a.m.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Sheila Oxtoby
Chief Executive
To: Mrs A Claussen-Reynolds, Ms V R Gay, Mrs A Green, Mr B Jarvis, Mr P Moore, Mr J H PerryWarnes, Mr R Reynolds, Mr E Seward, Mr B Smith, Mr N Smith, Mr R Smith and Mr P Terrington.
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order to attend this
meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative
format or in a different language please contact us.
Chief Executive: Sheila Oxtoby Corporate Directors: Nick Baker & Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
SUBSTITUTES
3.
PUBLIC QUESTIONS
To receive questions from the public, if any
4.
MINUTES
(Page 1)
(9.30 – 9.40)
To approve as correct records, the minutes of the meeting of the Overview and Scrutiny
Committee held on 23 May 2012.
5.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
6.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a personal or prejudicial
interest.
7.
PETITIONS FROM MEMBERS OF THE PUBLIC
To consider any petitions received from members of the public.
8.
CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE BY A MEMBER
To consider any requests made by non-executive Members of the Council, and notified to
the Monitoring Officer with seven clear working days notice, to include an item on the
agenda of the Overview and Scrutiny Committee.
9.
RESPONSES OF THE COUNCIL OR THE CABINET TO THE COMMITTEE’S REPORTS
OR RECOMMENDATIONS
To consider any responses of the Council or the Cabinet to the Committee’s reports or
recommendations.
10.
THE FORWARD PLAN AND MANAGEMENT OF COUNCIL BUSINESS
(Page 6)
To discuss the Forward Plan and to consider the programme of business for Cabinet,
Overview and Scrutiny, Audit and Full Council.
11.
LEARNING FOR EVERYONE PRESENTATION
(9.40 – 10.10)
To receive a presentation from the Learning for Everyone Team, requested by Members at
the Committee’s meeting on 17 April 2012.
12.
NORTH NORFOLK HOUSING STRATEGY 2012 – 2015 (HOUSING AND
INFRASTRUCTURE)
(Cabinet Agenda – 11 June 2012 page 90)
(10.10 – 10.40)
Summary:
Conclusions:
The North Norfolk Housing Strategy 2012-2015 will consist of
3 separate documents reflecting the key areas of supporting
the delivery of new housing and infrastructure, making the
most effective use of the existing stock and supporting
independence. The first of these 3 documents sets out the
vision for the strategy and contains a detailed action plan for
the period 2012/2015 of actions which will support the
delivery of new homes across the district.
The North Norfolk Housing Strategy 2012-2015 will be a
suite of 3 documents which address the following specific
areas:
•
Supporting the delivery of new homes and
infrastructure
• Making the most effective use of the existing stock
• Supporting independence.
Each document will set the context for the area it relates to
and will include a dedicated action plan. The first document
to be completed is the North Norfolk Housing Strategy 20122015 Housing and Infrastructure document for adoption by
the Council.
Recommendations:
Cabinet recommend the adoption of the North Norfolk
Housing Strategy (Housing and Infrastructure) document
to Full Council.
Cabinet Member(s)
Keith Johnson
Ward(s) affected: All
Contact Officer, telephone number and email:
Karen Hill, 01263 516183, Karen.hill@north-norfolk.gov.uk
13.
REVIEW OF SURVEILLANCE POLICIES AND AUTHORISATIONS
(Page 9)
(10.40 – 11.00)
Summary:
The report provides an update for members on the two
Policies required by the Regulation of Investigatory Powers
Act 2000 (RIPA) and the actual use of these policies by
Council services.
Conclusions:
There are no changes required by legislation and statutory
guidance to either Policy.
The Policies are in need of update to reflect changes in posts
and responsibilities following the management restructuring.
In the past 12 months, any Authorisations have been lawfully
undertaken.
Recommendations:
Members are asked to the report of authorisations made
in the past year and note and accept the delay to
changes made to the policy in light of the on-going
management restructuring.
Cabinet Member(s)
Cllr John Lee, Cllr Trevor
Ivory
Ward(s) affected
All
Contact Officer, telephone number and email:
Nick Baker, ext 6221, nick.baker@north-norfolk.gov.uk
14.
2011/12 OUTTURN REPORT
(Cabinet Agenda, 11 June 2012 – page 14)
(11.15 - 11.35)
Summary:
This reports presents the outturn position for the revenue
account and capital programme for the 2011/12 financial
year. Details are provided within the report of the more
significant year-end variance. The report provides details of
recommended contributions to earmarked reserves for future
spending commitments. An update to the current capital
programme is also included within the report and
accompanying appendices.
Conclusions:
The outturn position on the revenue account as at 31 March
2012 shows an underspend for the year of £241,601. This is
after allowing for a number of underspends to be rolled
forward within earmarked reserves to fund ongoing and
identified commitments. The general fund balance remains
within the current recommended level.
Recommendations:
Members are asked to consider the
recommend the following to Full Council:
report
and
a) The final accounts position for the general fund
revenue account for 2011/12;
b) The transfers to and from reserves as detailed in the
report;
c) Transfer the surplus to the restructuring reserve;
d) The financing of the 2011/12 capital programme as
detailed within the report;
e) The balance on the general reserve of £1,948,590 at 31
March 2012;
f) The updated capital programme for 2012/13 to 2013/14
and the associated financing of the schemes as outlined
within the report and detailed at Appendix E.
Cabinet Member(s)
Ward(s) affected
Contact Officer, telephone number and email:
Karen Sly, 01263 516243, Karen.sly@north-norfolk.gov.uk
15.
ANNUAL TREASURY MANAGEMENT REPORT FOR 2011/12 AND STRATEGY
UPDATE FOR 2012/13
(Cabinet Agenda, 11 June 2012 – page 69)
(Appendix G – p 81, appendix H – p 82)
(11.35 – 11.50)
Summary:
This report sets out the Treasury Management activities
actually undertaken during 2011/12 compared with the
Treasury Management Strategy for the year. An update
is included on alternative investment options for
2012/13.
Conclusions:
Treasury activities for the year have been carried out in
accordance with the CIPFA Code and the Council’s
Treasury Strategy. For the future, the Council will invest
in collective investment schemes focusing on property
investment.
Recommendations:
That the Council be asked to RESOLVE that
(1) Treasury Management Annual Report for
2011/12 is approved.
(2) A proportion of the investment portfolio is
invested in the LAMIT and Lime Property
Funds.
Cabinet Member(s)
Cllr Wyndham Northam
Ward(s) affected
All
Contact Officer, telephone number and email:
Tony Brown
01263 516126
tony.brown@north-norfolk.gov.uk
16.
DRAFT ANNUAL REPORT 2011/12
(Page 14)
(Appendix A – page 17)
(11.50 – 12.10)
Summary:
This report outlines the key elements of the Annual Report
2011/12 to be published in July 2012 for discussion and
eventual approval and presents the key contents of the
report. The Annual Report will present the key activities
carried out during 2011/12 and show achievement against
targets.
Conclusions:
The Annual Report 2011/12 concludes that North Norfolk
District Council continues to deliver good performance.
Recommendations:
It is requested that Overview and Scrutiny provide
comments on the draft Annual Report 2011/12 to be
considered prior to publication.
Cabinet Member(s)
Cllr Keith Johnson
Ward(s) affected
All
Contact Officer, telephone number and email:
Helen Thomas, 01263 516214, helen.thomas@north-norfolk.gov.uk
17.
COMPLIMENTS, COMPLAINTS AND SUGGESTIONS
(Page 20)
(12.10 – 12.30)
Summary:
This report provides Members with an overview
of compliments and complaints received by the
organisation during the period 1 April 2011 and
31 March 2012 along with an overview of recent
and forthcoming activities.
Conclusions:
This report shows that complaints acknowledged
have remained at 100% and complaints
responded to within timescale, compared to the
same period in 2010/11 have increased from
71% to 74%.
Recommendations:
It is recommended that Members note the
contents of this report.
Cabinet Member(s)
Ward(s) affected
Cllr Tom
FitzPatrick
All
Contact Officer, telephone number and email:
Estelle Packham
01263 516079
estelle.packham@north-norfolk.gov.uk
Jane Wisson
01263 516096
Jane.wisson@north-norfolk.gov.uk
18.
FINAL REPORT OF THE PUBLIC TRANSPORT TIME AND TASK LIMITED PANEL
(Page 26)
(Appendix B page 29; appendix C – page 36; appendix D – page 39; appendix E – page
53)
(12.30 – 12.55)
Summary:
This report introduces the final recommendations of the
joint Public Transport Time and Task Limited Panel.
Conclusions:
Recommendations:
That Members consider the report and make any
recommendations to Cabinet or Full Council.
Cabinet Member(s)
Ward(s) affected
All
All
Contact Officer, telephone number and email: Mary Howard, Democratic Services Team
Leader, Tel.01263 516047, mary.howard@north-norfolk.gov.uk
19.
OVERVIEW AND SCRUTINY UPDATE
(Page 58)
(Appendix F – page 60; appendix G – page 64; appendix H – page 65)
(12.55 – 13.05)
Summary:
This report updates the Committee on progress with topics in
its agreed work programme (attached at Appendix F) and
invites Members to identify any arising items for future
meetings. The Scrutiny Committee’s working style and role is
attached at Appendix G
Conclusions:
That progress is being made in some areas, others need to be
monitored and opportunities for scrutiny should be discussed.
Recommendations:
That Members should consider any follow-up actions
required on these topics.
Cabinet Member(s)
Mr T J FitzPatrick
Ward(s) affected
All
Contact Officer, telephone number and email: Mary Howard, Democratic Services Team
Leader, Tel.01263 516047, mary.howard@north-norfolk.gov.uk
20.
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following resolution, if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraph _ of Part I of
Schedule 12A (as amended) to the Act.”
21.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA