UNIVERSITY OF WARWICK
Standing Group Responsible for the Maintenance and Refurbishment of
Centrally Timetabled Rooms
There will be a meeting of the Group on 22 May 2015 at 10am, R3.25, Ramphal
1. Minutes
TO CONSIDER:
The notes of the meeting held on 29 April 2015 (copy attached).
2. Matters Arising
(a) Seating Modifications in H0.51/H0.52 (minute 84/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved the following:
(i)
That Conferences needed to confirm the bookings for H0.51/H0.52 to allow
sufficient time for the works to be carried out;
(ii) That any works required by the Group to CTTRs would be entered onto the
Estates system by the Space Management Assistant;
(iii) That the Conferences Senior Duty Manager should provide regular updates
to the Group regarding Conference bookings of CTTRs.
TO RECEIVE:
An update form the Conferences Senior Duty Manager.
(b) Minor Works in Humanities CTTRs (minute 87/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved the following:
(i)
That the Estates Project Manager, along with the Conferences Senior Duty
Manager and the Conferences General Commercial Manager, would
investigate how much of the work to the Humanities rooms could be
undertaken before the start of term;
(ii) That the Chair and the Conferences Senior Duty Manager would investigate
the possibility of storing furniture which was usually stored in H0.58 & H0.60
elsewhere to allow works to take place.
TO RECEIVE:
(i)
An update from the Estates Project Manager;
(ii) An update from the Chair.
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(c) AV Issues in Humanities CTTRs (minute 88/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Service Owner (AV
Services) would investigate what work would be required in Humanities to
refurbish AV installations.
TO RECEIVE:
An update from the Service Owner (AV Services).
(d) Refurbishment of MS01 & MS02 (minute 94/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Chair would speak with the
Pro-Vice-Chancellor (Academic Planning and Resources) before any decision on
the work was confirmed.
TO RECEIVE:
An update from the Chair.
3. Chair’s Business
(a) Approved Expenditure for Works in PLT, Physics
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of the
following from the Refurb Group budget:
(i)
£1,471.86 plus VAT on relocating services prior to works commencing on
the teaching wall in PLT.
(ii) £6835.14 plus VAT on enabling works prior to the installation of the teaching
wall in PLT.
(iii) £5,060 plus VAT on joinery work for installing a new enlarged projector room
window and teaching wall in PLT.
(b) New projector lamps to replenish stock of replacement lamps
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of
£2,170 plus VAT from the Refurb Group budget on replenishing the stock of
replacement projector lamps.
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4. 2014-15 Refurb Group Budget
TO CONSIDER:
A summary of the current budget position for the present academic year (CTTR.2/1415(revised6), copy attached).
5. Discussion of Decommissioning CTTRs
TO RECEIVE:
An update from the Chair.
6. Future Plans for CTTR Refurbishment
TO RECEIVE:
An update from the Chair.
7. Implications of the Development of Building Coordinators
TO RECEIVE:
An update from the Chair.
8. Any Other Business
9. Dates of the Future Meetings
TO REPORT:
The dates for future meetings of the Group:
2014-15:
Thursday 25 June 2015
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