UNIVERSITY OF WARWICK
Standing Group Responsible for the Maintenance and Refurbishment of
Centrally Timetabled Rooms
There will be a meeting of the Group on 19 November 2014 at 9am, A0.23, Social Sciences
FME
1. Minutes
TO CONSIDER:
The notes of the meeting held on 20 October 2014 (copy attached).
2. Matters Arising
(a) Campus Walkaround (minute 19(c)/14-15 refers)
TO REPORT
That at its last meeting, the Group resolved that the Interior Design, Furniture
and Equipment Officer raise a purchase order if any additional chairs were
required for H2.46
TO RECEIVE:
An update from the Interior Design, Furniture and Equipment Officer.
(b) Warwick Arts Centre Cinema Refurbishment (minute 19(d)/14-15 refers)
TO REPORT:
(i)
That at its last meeting the Group resolved the following:
A.
That the Interior Design, Furniture & Equipment Manager confirm with
Warwick Arts Centre which type of refurbishment of the seating they
wanted and arrange a suitable date for the works next year;
B.
That the Space Management Assistant confirm that the cinema page
had been created on the AV services website.
(ii) That the Interior Design, Furniture & Equipment Manager spoke to Howard
Potts and agreed that they would inspect the furniture at the end of term to
allow adjustments for the room now being used for teaching;
(iii) That the Space Management Assistant checked the AV services website
and confirmed that the cinema was now listed with the correct information.
(c) Plans for refurbishment of CTTRs in 2014-2015 (minute 19(e)/14-15 refers)
TO REPORT:
That at its last meeting the Group resolved the following:
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(i)
That the Chair discuss AV priorities with the Pro-Vice-Chancellor (Academic
Planning and Resources) and the Pro-Vice-Chancellor (Teaching and
Learning) at a forthcoming meeting;
(ii) That the Chair provide some analysis of the departmental usage patterns of
teaching rooms for the next meeting.
TO RECEIVE:
An oral update from the Chair.
(d) Induction Loop Problems in Ramphal Lecture Theatre (minute 19(g)/14-15
refers)
TO REPORT:
That at its last meeting the Group resolved the following:
(i)
That the Conferences Senior Duty Manager confirm if Conferences would
fund the cost of the IR system;
(ii) That the Lead Technical Specialist confirm if the IR system and induction
loop could work together at the same time.
TO RECEIVE:
(i)
An update from the Conferences Senior Duty Manager;
(ii) An update from the Lead Technical Specialist.
(e) A0.23 Wash-up Meeting (minute 24/14-15 refers)
TO REPORT:
(i)
That at its last meeting, the Group resolved that the Chair arrange a washup meeting once the refurbishment of A0.23 was completed to learn
lessons.
(ii) That a meeting has been arranged for Thursday 18th December.
2. Chair’s Business
(a) New projector lamps to replenish stock of replacement lamps
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of
£6,228.67 incl. VAT from the Refurb Group budget on new data projector lamps
to replenish stock of replacement lamps.
(b) Replacement blinds for S1.66, Social Sciences
TO REPORT:
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That the Chair had taken action on behalf of the Group to approve spend of
£213.32 plus VAT from the Refurb Group budget on replacement blinds for
S1.66.
(c) Replacement blinds for H0.03, Humanities
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of £359
plus VAT from the Refurb Group budget on replacement blinds for H0.03.
(d) Replacement blinds for H0.44, Humanities
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of £495
plus VAT from the Refurb Group budget on replacement blinds for H0.44.
(e) Repairs to blinds in S0.28, Social Sciences
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of £65
plus VAT from the Refurb Group budget on repairs to blinds in S0.28.
3. 2014-15 Refurb Group Budget
TO REPORT: (minute 21/14-15 refers)
That at its last meeting the Group resolved that the Interior Design, Furniture &
Equipment Manager review her approval route on OPeRA to see if it needed
amending to accommodate the new process.
TO RECEIVE:
An update from the Interior Design, Furniture & Equipment Manager.
TO CONSIDER:
A summary of the current budget position for the present academic year (CTTR.2/1415(revised1), copy attached).
4. New Teaching and Learning Building
TO REPORT: (minute 22/14-15 refers)
That at its last meeting the Group resolved the following:
(i)
That the Chair arrange for the plans for the new Teaching and Learning Building
to be shared;
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(ii) That the Chair arrange a meeting to discuss room capacities and furniture for the
new Teaching and Learning Building specifically with the Senior Project
Manager.
TO CONSIDER:
An oral report from the Estates Senior Project Manager.
5. AV Provision for Sound Systems in Small Rooms
TO REPORT:
That Warwick Conferences have received requests from clients for sound systems in
CTTR rooms with capacities lower than 100.
TO CONSIDER:
A report by the Lead Technical Specialist on the number of 30-100 capacity rooms
without a PA system.
6. Any Other Business
7. Dates of the Future Meetings
TO REPORT:
The dates for future meetings of the Group:
2014-15:
Monday 26th January 2015
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