UNIVERSITY OF WARWICK
Standing Group Responsible for the Maintenance and Refurbishment of
Centrally Timetabled Rooms
There will be a meeting of the Group on 20 October 2014 at 10am, WA1.01, Avon Building,
Westwood
1. Minutes
TO CONSIDER:
The notes of the meeting held on 22 September 2014 (copy attached).
2. Matters Arising
(a) Door Signs – Centre for Lifelong Learning Building (minute 2/14-15 refers)
TO REPORT:
That the Space Management Assistant visited the rooms on 25 September 2014.
(b) Nosings in Woods-Scawen Room (minute 6/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Interior Design, Furniture &
Equipment Manager arrange a suitable date with the Conferences Senior Duty
Manager and the Conferences General Commercial Manager to complete the
work.
TO RECEIVE:
An update from the Interior Design, Furniture & Equipment Manager.
(c) Campus Walkaround (minute 7/14-15 refers)
TO REPORT:
That the Space Management Assistant carried out the Campus Walkaround with
Senior Conference Assistant, James Bell, on 26 September 2014.
(d) Warwick Arts Centre Cinema Refurbishment (minute 10(a-c)/14-15 refers)
TO REPORT:
That at its last meeting the Group resolved the following:
(i)
That the Interior Design, Furniture & Equipment Manager arrange a suitable
date with the Conferences Senior Duty Manager to refurbish the seating in
the cinema next year;
(ii) That the Space Management Assistant update the information about the AV
in the cinema on the website.
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TO RECEIVE:
(e)
(i)
An update from the Interior Design, Furniture & Equipment Manager;
(ii)
An update from the Space Management Assistant.
Plans for refurbishment of CTTRs in 2014-2015 (minute 12(a-c)/14-15 refers)
TO REPORT:
That at its last meeting the Group resolved the following:
(i)
That the Lead Technical Specialist confirm if all AV expenditure for this year
will be from the Refurb Group Budget.
(ii) That the Lead Technical Specialist profile the planned AV expenditure to see
how much needs to be spent this year and how much next year.
(iii) That the Estates Project Manager confirm whether Estates plan to replace
the air-conditioning system in PLT.
TO RECEIVE:
(i)
An update from the Lead Technical Specialist;
(ii)
An update from the Estates Project Manager.
TO CONSIDER:
The profile of planned AV expenditure this year and next year (paper to be
tabled).
(f) S0.50/51 Social Studies Building (minute 13/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved the following:
(i)
That the Assistant Registrar check when the room is timetabled to ensure
the works are completed.
(ii) That the Estates Project Manager and the Lead Technical Specialist agree a
date for the installation of the AV.
TO RECEIVE:
An update from the Estate Project Manager.
(g) Induction Loop Problems in Ramphal Lecture Theatre (minute 15(b-c)/14-15
refers)
TO REPORT:
That at its last meeting, the Group resolved the following:
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(i)
That the Lead Technical Specialist survey CTTRs with induction loops and
will report on the options and costs for installation at the meeting.
(ii) That the Conferences Senior Duty Manager check what kit Warwick
Conferences already had available for induction loop users.
TO RECEIVE:
(i)
An update from the Lead Technical Specialist;
(ii)
An update from the Conferences Senior Duty Manager.
3. Chair’s Business
(a) Approved expenditure for A0.23, Social Sciences
TO REPORT:
(i)
That the Chair had taken action on behalf of the Group to approve spend of
£7,915 plus VAT from the Refurb Group budget on lecture theatre carpet,
lobby carpet and furniture for A0.23.
(ii) That the Chair had taken action on behalf of the Group to approve spend of
£11,114.89 from the Refurb Group budget on a new lighting scheme for
A0.23.
(b) Structural alterations to S0.50/51, Social Sciences
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of
£5,242.83 plus VAT from the Refurb Group budget to carry out structural
alterations to S0.50/51.
(c) Installation of Visualiser in PS1.28, Physical Science
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of
approximately £1,600 from the Refurb Group budget on installing a visualiser in
PS1.28.
(d) Installation of new digital screen in H2.45, Humanities
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of
£3,424.80 plus VAT from the Refurb Group budget on installing a new digital
screen in H2.45.
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(e) Replacement of chairs in Woods-Scawen Lecture Theatre, Arts Centre
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of £672
plus VAT from the Refurb Group budget on replacing 7 chairs in the WoodsScawen Lecture Theatre.
4. 2014-15 Refurb Group Budget
TO CONSIDER:
A summary of the current budget position for the present academic year (CTTR.2/1415(revised), copy attached).
5. Ramphal Lecture Theatre (R0.21)
TO CONSIDER:
Complaints received from students about the Ramphal Lecture Theatre.
6. Any Other Business
7. Dates of the Future Meetings
TO REPORT:
The dates for future meetings of the Group:
2014-15:
Wednesday 19th November 2014
Monday 15th December 2014
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