UNIVERSITY OF WARWICK
Standing Group Responsible for the Maintenance and Refurbishment of
Centrally Timetabled Rooms
There will be a meeting of the Group on 20 October 2015 at 2pm, Music 3, Westwood
1. Minutes
TO CONSIDER:
The notes of the meeting held on 29 July 2015 (copy attached).
2. Matters Arising
(a) Discussion of Decommissioning CTTRs (minute 125/14-15 refers)
That at its last meeting, the Group resolved the following:
(i)
That the Conferences Senior Duty Manager and the Conferences General
Commercial Manager would provide the Chair with booking information for
the Ramphal building;
(ii) That the Chair would discuss CTTR requirements for the new Humanities
building with the Conferences Senior Duty Manager and the Conferences
General Commercial Manager.
TO RECEIVE:
An update from the Chair.
(b) Future Plans for CTTR Refurbishment (minute 127/14-15 refers)
That at its last meeting, the Group resolved the following:
(i)
That the Service Owner (Learning Spaces & Coll Environment) would create
a model for potential Lib 1 layouts and would request an outside impression
from the Estates Architect;
(ii) That S1.66 would be used for a trial of new AV as well as furniture but that
the AV was not available until September 2015.
TO RECEIVE:
An update from the Service Owner (Learning Spaces & Coll Environment)
3. Chair’s Business
(a) Replacement Projector Lamps
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of £872
plus VAT from the Refurb Group budget on replacement projector lamps.
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4. Update on Music 3 and Westwood Teaching Rooms
TO RECEIVE:
An oral update from the Chair.
5. Humanities Refurbishment Works
TO REPORT:
(a) That the Chair had taken action on behalf of the Group to approve spend of the
following from the Refurb Group budget:
(i)
£4,250 plus VAT on asbestos surveys of all CTTRs in the Humanities
building to allow refurbishment works to take place;
(ii) £32,554 plus VAT on refurbishment works for Humanities CTTRs.
TO RECEIVE:
An update from the Estates Project Manager.
6. Ceiling works in H0.51 and H0.52
TO RECEIVE:
An update from the Estates Project Manager.
7. Refurbishment works in MS02
TO RECEIVE:
An update from the Interior Design, Furniture and Equipment Officer.
8. Carpet repairs in L3 and L4
TO RECEIVE
An update from the Interior Design, Furniture and Equipment Officer.
9. Ceiling leaks in CTTRs (minute 130/14-15 refers)
TO REPORT:
(a) That at its last meeting, the Group resolved the following:
(i)
That the group would seek a report on the issue of the leaking roof in L3;
(ii) That the Chair would discuss getting a regular report from Estates Helpdesk
regarding reports on CTTRs;
(b) That leaks had been reported in S2.73 and PS1.28.
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TO RECEIVE:
An oral update from the Chair.
10. Update on GLT1
TO REPORT:
That concerns had been raised regarding disabled access to the room.
TO RECEIVE:
An oral update from the Chair
11. Blinds in Science Concourse CTTRs
TO REPORT:
That complaints had been received for B2.01, B2.02, B2.03 and B2.04/5 regarding
glare and a lack of blinds.
TO RECEIVE:
An oral update from the Chair.
12. Arts Centre Cinema Clipboards
TO RECEIVE:
An oral update from the Chair.
13. Charging for works during Conference periods
TO RECEIVE:
An oral update from the Chair.
14. Electronic Door Signs in New Teaching & Learning Building
TO RECEIVE:
An update from the Service Owner (Learning Spaces & Coll Environment)
15. Refurb Group Budgets
TO CONSIDER:
(a) A final summary of the budget position for the financial year 2014- 2015 as set
out in CTTR.1/15-16, copy attached;
(b) A draft summary of the current budget position for the present financial year
2015-2016 as set out in CTTR.2/15-16, copy attached.
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16. Plans for refurbishment of CTTRs in 2015-2016
TO RECEIVE:
An update from the Chair.
An update from the Estates Project Manager to include S0.11 & S0.13.
17. Campus Walkaround
TO REPORT:
That the Space Management Assistant carried out the Campus Walkaround with
Events Manager, Koshy George, on 2 October 2015.
18. Any Other Business
19. Dates of the Future Meetings
TO REPORT:
That the dates of future meetings of the Group would be confirmed shortly.
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