BUDGET PLANNING COMMITTEE
Wednesday, April 17, 2013
3:00 p.m.
SS 104
Final
Summary Notes
MEMBERS
PRESENT
Bob Brown, Solomon DeCamp (phone), Michael Dennis, Tami Engman, Dave
Gonsalves (phone), Utpal Goswami, Tami Matsumoto, MaryGrace McGovern,
Carla Spalding and Keith Snow-Flamer.
ALSO PRESENT
Bill Hole
CALL TO ORDER
ACTION
The meeting was called to order by committee co-chair Bob Brown.
APPROVAL OF
MEETING NOTES
The meeting notes from March 20, 2013 approved with revisions. The final
versions will be posted on the BPC website.
LIST OF FUNDING
PRIORITIES
Carla Spalding reported that somewhat optimistic news is filtering in from the
state regarding enrollment fees and tax revenues being up. She noted that if
additional revenue does materialize there will be a need to efficiently categorize
these funds. She also noted that cabinet is working on a list which includes
building the district fund balance above 5 percent, decreasing reliance on auxiliary
funds, paying off COP financing and funding the employee benefit trust at a higher
level. She stated that these items all focus on strengthening the district’s financial
stability and to help with accreditation. If these things do take place the utilization
of the planning that goes into the use of these funds is very important and BPC
will be an integral part of that process.
OPTIONAL
STUDENT
TECHNOLOGY
FEE
The BOT did consider and approve a $10 optional student technology fee. It is
designed for additional technology for students to help provide new computer labs,
and replace old computers and equipment that is utilized by students.
MEASURE Q
BUDGET
Mrs. Spalding reported that the BOT did have a discussion at the last meeting. The
trustees recognize that there is a need to re-balance Measure Q funds which will
pull some money away from athletics but will allow for the basic renovations
including ADA to PE facilities. There are plans to meet with Moody’s and
Standard and Poor’s representatives in San Francisco next month to get bond
ratings so that the remaining Measure Q bonds can be sold.
PROGRAM
REVIEW
RESOURCE
REQUEST
Bob Brown noted that resource requests have been sent out to FPC and TPC. BPC
will review and correspond via email and do a ranking. Items will be tagged that
are mandatory or have funds available from other sources.
SURVEY
Mr. Brown reported that results from the Planning Committee’s survey on
committee effectiveness were pretty good for BPC. In most areas the committee
scored well or even above average. However, there were a couple of areas that
needed improvement and those were: providing appropriate information in a
timely manner and making the integrated planning process more clear. He noted
that there may be some changes coming and it’s very important to ask questions
and understand the processes.
Bob also reported on the possible consolidation of committees noting that BPC
was being considered. He stated the current charge of each committee must be
taken into consideration. If consolidation occurs it may be necessary to create task
forces or small work groups to breakout and work on special projects or tasks.
It was agreed to revisit the charge, mission and calendar of the committee at the
beginning of each fiscal year.
OTHER UPDATES
There was discussion regarding adding the committee’s charge and mission
statement to the agenda. Bob also announced that he will be resigning from the
committee at the end of this fiscal year. There will also need to be a new student
representative appointed as Solomon DeCamp will be graduating.
Bob reported that Michael Dennis will be replacing him as co-chair to the
committee and another faculty member will also be appointed to the committee for
the next fiscal year.
ADJOURN
SUBMITTED
4:00 p.m.
lw