BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
MAY 20, 2015, 3:00 P.M.
BOARD ROOM
AGENDA
STANDING OPENING ITEMS:
1. Call Meeting to Order –3:00 pm
2. ACTION REQUIRED: Approve Meeting notes from February 20, 2015 and
March 11, 2015
3. ACTION REQUIRED: Approve recommendation on Measure Q bond project
rebalancing.
4. ACTION REQUIRED: Approve resource request ranking. May need to discuss at
meeting and then email back final BPC rankings.
5. INFORMATION: Update on Eureka High MOU.
6. INFORMATION: Update on computer replacement budget.
7. INFORMATION: Update on Utility Infrastructure and Seismic Strengthening State
Bond project.
STANDING CLOSING ITEM:
1. Discuss: Plus, Minus, Delta/Closing the loop on this meeting – 3:30 pm
CR BPC website: http://inside.redwoods.edu/BudgetPlanning/
CR Accreditation website: http://www.redwoods.edu/accreditation/
CCC Confer is available:
Phone – 888-450-4821
Cell phone users – 719-785-4469
PIN - 412235
5/20/2015 1:43 PM
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bpc agenda 5 20 2015.docx
BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
February 20, 2015
11:00 a.m.
SS 104
Draft
Summary Notes
MEMBERS
PRESENT
Tami Engman, Angelina Hill, Lee Lindsey, Crystal Morse, Tami
Matsumoto, Carla Spalding, Steven Roper and Lorie Walsh.
CALL TO ORDER
The meeting was called to order by Lee Lindsey
ACTION
APPROVE
SUMMARY
NOTES
Due to low attendance at this meeting the January 23, 2015 summary
notes were not approved and will be brought back to the next meeting.
PROGRAM
REVIEW
The committee reviewed the summary spreadsheet that was distributed. Mr.
Lindsey noted that he packaged some items together that have a high priority but
are not on the Measure Q list. He stated that it possible that there will be about
$1.2M coming in from the governors May revise. He also noted that the summary
sheet was sent out to the FPC and TPC and he tried to leave almost all of the
requests on it so that the sheet tracks them.
There was discussion regarding the process for communicating the final resolution
of the resource requests to all of the constituency groups. It was suggested that the
results be posted on the website and that an email be sent out to each of the deans.
There was also discussion about the importance of ranking each item on the
resource request list because there will be quite a bit of money flowing from the
state. Once BPC receives the rankings from FPC and TPC a draft ranking will be
done. After the draft ranking is done the committee will meet and discuss it. The
next step will be to do a follow up ranking via email. Once completed the final
rankings will be taken to cabinet for approval.
STATE BUDGET
UPDATE
Mr. Lindsey reported that the news coming out of the state chancellor’s office is
pretty good at this time. He said that the governor has been very conservative but it
appears that the state revenues are higher than previously expected. Mr. Lindsey
also stated that the governor is proposing to increase permanent revenues and there
will also be some “one-time” fund allocations.
SUPPLEMENTAL
BUDGET REQUEST
FORM
The “Supplemental Budget Request” form was reviewed. This form has been
created to address the need for additional budget in the event of an urgent
operational expense that was not included in Program Review. When this occurs
the Supplemental Budget Request form shall be completed, then forwarded to a
dean or Vice President who will then present it to cabinet for approval. After
cabinet approval it will be sent back to the BPC so that all committees can be
informed and any necessary budget adjustments can be made.
BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
Suggestions were made regarding edits to the form. Mr. Lindsey made note of the
recommended changes and will return the form to Dr. Snow-Flamer to finalize.
FACILITIES &
MAINTENANCE
UPDATE
Steven Roper provided a brief update on Facilities and Maintenance. He noted that
some bathrooms on campus will become gender neutral. He also stated that
updates to the internet circuit will allow for wireless improvements in the LRC.
Mr. Roper also reported that the preliminary plans for the Utility Infra Structure
project are moving forward and will soon be submitted to the state architect for
approval.
ADJOURNED
SUBMITTED BY
12:00 p.m.
lw
BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
March 11, 2015
3:00 p.m.
SS 104
Draft
Summary Notes
MEMBERS
PRESENT
Sue Alton, Mike Dennis, Doug Edgmon, Tami Engman, Lee Lindsey,
Crystal Morse, Tami Matsumoto and Lorie Walsh.
CALL TO ORDER
The meeting was called to order by Mike Dennis
ACTION
APPROVE
SUMMARY
NOTES
APPROVE
MEASURE Q
REBALANCING
The summary notes from the January 23, 2015 meeting were approved
with changes. The final draft is posted on the BPC website. The
summary notes for February 20, 2015 were not available for approval
and will be brought to the next meeting.
There was discussion regarding the recommendation from Mr. Lindsey to
rebalance the Measure Q budget allocations. The committee reviewed the handout
and Mr. Lindsey answered questions and provided clarification regarding the
rebalance. Some of the re-allocated funds will be used to remove a number of pine
trees on the Eureka campus that pose a potential life and safety hazard.
Mr. Lindsey updated the committee on the bid process that is currently underway
for some new replacement vehicles. The lowest bid that meets the required
specifications will be awarded at the April 7 board meeting. Mr. Lindsey noted the
importance of replacing district vehicles on a more regular basis. The goal will be
to replace any district vehicle once it reaches the 100,000 mile threshold so that
there is still some resale value.
The committee members present unanimously approved rebalancing the Measure
Q budget allocations.
DISCUSSION
UPDATE ON FPC
AND TPC
The TPC members have the ranking form and rubric and are in the process of
ranking the projects.
FPC will also use the rubric and begin the ranking process. Mr. Roper stated that
the FPC will finish up with their rankings on March 18.
BUDGET UPDATE
Mr. Lindsey stated the news regarding this year’s budget continues to be good and
we may be able to put the one-time money coming from the state into the general
fund.
There was also discussion regarding how the state may use these funds to pay
down on the mandate claims. These funds may also be designated as “one time”
money to the districts but possibly be permanent.
BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
Mr. Lindsey asked the committee’s opinion on using funds to help cut operating
costs. He stated for example that the Xerox copier contract is about to expire and
should we consider purchasing copiers rather than leasing?
The following comments were made:
 Concern with service contract on a purchased copier.
 Leased machines are updated every 5 years.
 It may be cheaper to purchase service agreement than pay lease.
 Could probably save money by purchasing.
ADJOURNED
SUBMITTED BY
3:30 p.m.
lw