BUDGET PLANNING COMMITTEE
Wednesday, May 15, 2013
3:00 p.m.
SS 104
Final
Summary Notes
MEMBERS
PRESENT
Bob Brown, Solomon Michael Dennis, Tami Engman (phone), Dave Gonsalves
(phone), Utpal Goswami, Tami Matsumoto, MaryGrace McGovern, Carla
Spalding and Lorie Walsh.
ALSO PRESENT
Bill Hole, Todd Olsen, Dan Potts(phone)
CALL TO ORDER
ACTION
The meeting was called to order by committee co-chair Bob Brown.
APPROVAL OF
MEETING NOTES
The meeting notes from April 17, 2013 were approved with revisions. The final
versions will be posted on the BPC website.
PROGRAM
REVIEW
RANKINGS
Carla Spalding reported that Vice President Lindsey is currently waiting to get
rankings from FPC. There was discussion regarding how ranking will be done and
how items will be grouped. The committee gave input to Tami Engman and Bill
Hole who both serve on the FPC as to how to designate items that are being
ranked. Mr. Lindsey will create a spreadsheet to include rankings from each
committee. The spreadsheet will then be sent out to the BPC members to do a draft
ranking of all items. After the draft ranking is completed it may be necessary to
meet and discuss the outcome. The last step for BPC will be to do a final ranking.
PROGRAM
REVIEW RUBRIC
OR STATEMENT
OF PRIORITIES
Mrs. Spalding noted that Mr. Lindsey requested that the committee review the
evaluation and ranking protocols that are noted in the mission/charge of the
committee. It was agreed that the mission/charge should be reviewed annually at
the beginning of the fiscal year so that changes and updates may be made. There
was also discussion regarding ways to get feedback to groups so that they know
the status of a project that was ranked.
GOVERNOR’S
MAY REVISED
BUDGET
Carla stated that there has been little change from the Governor’s January budget.
She noted that a COLA of 1.57 percent is anticipated and there is about 2 percent
in restoration and growth funding available. What will be most significant to the
district will be the State buying down the inter year deferrals. A small increase in
the district’s funding has already been assumed. She also stated that unless we are
able to grow our FTES we will not realize any of the 2 percent restoration and
growth funds.
Todd Olsen asked for information on the deferrals from the state and how they
show on the district’s books. Carla explained this it does not increase or decrease
our revenue but impacts our cash flow. She also explained that we are currently
going through the process to get a TRAN for the 13/14 fiscal year. However, it
may not be necessary to participate in the mid-year TRAN if there is a buy down
of the deferrals.
Todd also asked why the district decided not to sell the remaining bonds this
month. Carla explained that the bond ratings meeting was postponed pending the
collection of additional data. She went on to explain that the district’s bond rating
has not been downgraded and in order to get the best rating possible it is necessary
to have the most accurate information possible for the rating agencies. The
measure Q bonds are issued by the district and are not part of a pool. They do not
affect the district’s general fund.
DEBRIEF ON
BOMB THREAT
Carla reported that the recent bomb threat brought to light the need for some
upgrades in security and safety throughout the district. This was a valuable,
although unfortunate, learning experience for all personnel. There was a
tremendous response for assistance from many public agencies, including local
law enforcement, Humboldt State University and Eureka Transit.
Some of upgrades that are in progress are the installation of a cell phone booster
antenna, new computers for security and moving the security office over to the old
administration building. More recommendations will be coming from the Safety
Committee.
UPDATE ON NEW
ACADEMIC
BUILDINGS
The new academic buildings are nearly complete with move in scheduled to start
around the beginning of July. Furniture, lab and technology equipment is currently
being ordered. The maintenance department will need assistance from faculty
and/or support staff to move the “special collections” from the various labs.
ACCOUNT
COLLECTION
UPDATES
Delinquent accounts have been reported to Chancellor’s Office Tax Offset
Program (COTOP) already. After this month is over, we will pull the accounts
back from COTOP collections and for the first time report the accounts to a
collection agency.
ADJOURN
SUBMITTED
4:00 p.m.
lw