BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2016-17 Budget Year
MARCH 23, 2016, 3:00 P.M.
AGENDA FOR BPC MEETING
SS 104
1. Call Meeting to Order –3:00 pm
2. Introductions: Chris Gaines and Doug Edgmon are co-chairs.
3. ACTION REQUIRED: Final decision to ratify resource request ranking rubric
4. INFORMATION: Update on 2015-16 resource requests. VPs have completed reviewing
the 2015-16 requests and have noted items to be removed from ranking process. The list
will be formatted and sent to TPC and FPC for ranking.
5. INFORMATION: Review budget augmentation forms approved by cabinet
6. INFORMATION: Budget Planning Committee Co-Chair update
STANDING CLOSING ITEM:
1. Discuss: Plus, Minus, Delta/Closing the loop, Accreditation issues on this meeting.
CR BPC website: http://inside.redwoods.edu/BudgetPlanning/
CR Accreditation website: http://www.redwoods.edu/accreditation/
2. Tentative future BPC meeting dates, all times start at 3 pm:
a. Wed, Apr 20
b. Wed, May 18
CCC confer is available for those unable to attend in person.
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3/23/2016 1:05 PM
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bpc agenda 2016-03-23.doc
BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
Wednesday, February 17, 2016
3:00 SS 104
Summary Notes
MEMBERS
PRESENT
Doug Edgmon, Angelina Hill, Lee Lindsey, Tami Matsumoto, Debbie
Topping, Lindsey Dunham-Gaddis, and Pru Ratliff
Student Representative: Sally Endsley
By Phone: Judy Yu and Steven Roper.
CALL TO ORDER
Doug Edgmon called the meeting to order at 3:00 p.m.
ACTION
APPROVE
SUMMARY
NOTES
The meeting notes from January 27, 2016 were approved as presented.
DISCUSSION/
ACTION
The committee reviewed the 2014-15 resource request spreadsheet that had been
updated by VP Lindsey and VP Winter to show status and funding updates.
The committee also discussed the process for ranking the 2015-16 resource
requests and it was noted that some items were removed and sent to the VP
budgets because of the smaller costs associated with those requests. Steven Roper
commented that some items on his department’s list were funded by the Utility
Infrastructure Replacement project. The next step for the 2015-16 requests is to
send to TPC/FPC committees and post to post the updated resource request list to
the BPC website. Tami Matsumoto suggested sorting the list by area before
posting. Debbie Topping moved to accept the updated 2014-15 resource request
spreadsheet, VP Lindsey seconded.
DISCUSSION/
ACTION
TPC/FPC RUBRIC
BPC RANKING &
DISSEMENTATION
OF INFORMATION
There was a continued discussion from the prior meeting regarding the need for
revision to the current rubric. A revision to the ranking scale was presented
changing from (1-3) to (1-10). Mrs. Matsumoto suggested another revision of (010) instead of (1-10) and to provide detail on the scale. For example, 0= no
impact, 5=some impact, 10=significant impact. It was suggested that if an item
gets a zero then it should be eliminated and not ranked. No motion took place to
accept the ranking scale. The committee will review the revised rubric following
further revision.
DN SCIENCE LAB
UPDATE
VP Lindsey addressed the committee with updates to the DN Science Lab project.
Multiple bids were received at higher cost than planned. Committee decided to
move forward with requesting BOT to approve bid. Project shortfalls will be
funded with Measure Q and Physical Plant budget. VP Lindsey motioned, Steven
Roper seconded. It was further noted that the project is likely to start late Fall.
BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
2015-16
RESOURCE
REQUEST
UPDATE
VP Lindsey stated the 2015/16 resource requests will be sent to TPC/FPC
committees the following week. The committees will have through the end of
April to review and funding decisions will be made in May.
ADJOURNED
SUBMITTED BY
5:00 p.m.
lg
College of the Redwoods
Supplemental Budget Request Form
Supplemental funding is designed to provide funds for items and/or activities not anticipated during the last program review process
and cannot wait until the next program review funding cycle. Please fill out this form entirely and submit it to the appropriate
Cabinet member. The request will be reviewed by the President’s Executive Cabinet if Vice President approves.
It is important to note that all funded items must be submitted to the appropriate integrated planning committee for review before
implementation.
Fiscal Year: 2016
Date: 2/12/16
Submitted by: Mark Winter
Type of Request
General Request:
Account Code(s)
GL code to be budgeted?
i=i
Req
ology, facilities, or equipment
require consultation. Did you consult with TPC or FPC?
11006 4020 020 6010 56480
YES:
Operational Request:
5$ Amount $$
Urgent Request:
El
NO:
EJ
If yes, who was consulted?
$ 1500.00
Steven Roper
Description of Request: include justUlcation as to why it can’t wait until next budget cycle
Due to recent office relocations, the curriculum/catalog support person and transcript evaluator have been left without adequate workstations in order
to efficiently complete their jobs. After discussion with Steven Roper, it was made clear that the plan to move other furniture would not be feasible;
so a need to purchase two workstations became priority.
Relationship to Institutional Plans (Strategic, Education, Annual, SSSP or Student Equity) or Assessment
Include the spec~flc plan and action item relevant to your action to be taken.
For example: Annual Plan 2013-2014 Theme: Persistence; or Goal 1: Student Success: EP. 1.6.2 Develop a plan for narrowing the achievement
gap for underrepresented student populations.
Supports student success by providing work space for the curriculum/catalog support person and the transcript evaluator,
One-time or Permanent Augments? One-time, covered from VP Acct.
One-time augments:
• Will be cove redfrom temporary savings in other areas, or
• Will increase the District ~ total budget/or the year?
Permanent augments:
• Will be covered by permanent budget cut in other area and identifr the source a/the budget cut, or
• Will permanently increase the District’s budget.
Comments or additional information:
Cabinet Review Date:
Cabinet Comments:
‘~.
—
—
I. (‘.
Cabinet Decision
YES:
NO:
Adopted 4/2/2015
Refer to next Program Review:
[]
College of the Redwoods
Supplemental Budget Request Form
Supplemental funding is designed to provide funds for items and/or activities not anticipated during the last program review process
and cannot wait until the next program review funding cycle. Please fill out this form entirely and submit it to the appropriate
Cabinet member. The request will be reviewed by the President’s Executive Cabinet if Vice President approves .
It is important to note that all funded items must be submitted to the appropriate integrated planning committee for review before
implementation.
Fiscal Year: 2015-16
Date: 02-17-2016
Submitted by: Keith Snow-Flamer
Type of Request:
Requests for new technology, facilities, or equipment
require consultation. Did you consult with TPC or FPC?
Account Code(s)
GL code to be budgeted?
General Request:
YES:
SSSP/SEP
NO: ✔
Operational Request:
$$ Amount $$
Urgent Request:
If yes, who was consulted?
✔
$63,000
Description of Request: include justification as to why it can't wait until next budget cycle
SSSP and Student Equity funds are requested for an Administrative Office Coordinator for the SSSP and Student Equity programs.
Relationship to Institutional Plans (Strategic, Education, Annual, SSSP or Student Equity) or Assessment
Include the specific plan and action item relevant to your action to be taken.
For example: Annual Plan 2013-2014 Theme: Persistence; or Goal 1: Student Success: EP.1.6.2 Develop a plan for narrowing the achievement
gap for underrepresented student populations.
Strategic Plan: Goal 2: Improve college operational efficiencies.
One-time or Permanent Augments? Permanent salary and benefits
One-time augments:
● Will be covered from temporary savings in other areas, or
● Will increase the District’s total budget for the year?
Permanent augments:
● Will be covered by permanent budget cut in other area and identify the source of the budget cut, or
● Will permanently increase the District’s budget.
Comments or additional information:
The recent District audit identified the need to have a position in each categorical program dedicated to office and budget coordination outside of the
Budget office.
Cabinet Review Date: February 17, 2016
Cabinet Comments:
Approved.
Adopted 4/2/2015
Cabinet Decision
YES: ✔
NO:
Refer to next Program Review: